Sample of St. Monica weekly "Project Tracker" for discussion between Pastor and Leadership Team

1. St Monica - Leadership Team Project Tracker
8/3/18
Priority/Need
Flag
Project/Team Status Next Steps
A Liturgy Committee met 7/19: Reviewed Whats. Three
Implementation teams started, Init#1-Fr Z and
Bridget, Initiative #2-Ann, Tara, & Bridget, Init#3-Jeri
and Terri. Will report progress at next meeting.
August 16.Kisok training held Thurdsday, July 26 at
noon. Unfortunately only two attended (tom and
Jeri)
Next steps- Fr Z to send tom copies of previous
questions for formatting new questions. Questions
printed in HappyORNot format for review our 8/3
meeting. Plan start 9/16 - Hospitality first, followed
Hymnody followed by Homily. Responsibilities need
to be assigned.
B Contemporary Charter created. Survey created. Orlando trip
completed. Youth sought for input. Team defined:
Kit, Jeri, Catherine, Terri, Matt, Bridget, Father Z
Search for Contemp Leader- Job description and pay
guidance ditributed. Trial run scheduled for August
18 5pm Mass. Steph Twohig of St Katherine and her
two daughters. Music selections have been
identified for 8/15 Mass. Will this be advertised and
recorded??
A Outreach See separate tab in this workbook. Michele and
Bridget to meet with Tom - 6/21 at 4pm. F/U
Rosemary Friedrich 1) requests approval of Respect
for Life Charter 2)request approval for
witness/speaker at Masses of October 6 and 7.
Respect for life charter (f/u). Oct 6&7 speaker
approved, Cathy to communicate to Rosemary.
Coordination of WWP and TMIY program - Table in
Narthex. Note sent to Maureen and Melissa,
awaiting response.
A Room Renovations Technology - Tobias created bid comparison spread
sheet, Tom met with Frank last Saturday, Tom
issuesd summary note. Next steps
Meeting on Technology with FC on 7/27. Frank,
Tobias, tom to meet for next steps? Really only one
vendor (Neo), go with them or start again. Awaiting
Frank
A Rectory Mod Vince collecting input from staff regarding several
options
Staff aligned concept drawing, date? Then decision
on project governance. Projected completion date
1Q'19. Plan for staff relocation during construction.
A All Abilities Engineering walk-thru occurred on 3/22. Tom
Ciarlone (Comcast) and Bill Connor (Avison Young).
Architectjennifer Stark and Bill Connor from A-Y
evaluated school on 4/6. A-V issued memo on 4/23.
Meeting held 6/22 to restart effort. Efforts are
restarting. Tax number issued, All Abilites can
receive funding. Promotional video being shot 8/2.
Web site being designed
A Finance Council Terry to reconcile capital plan regarding all changes
and opportunites to shift resources to technology
from other projects. Tobias, Terry and Tom met on
7/10 to layout analysis. Capital plan shortfall is
approx $155k, Project review needed to determine
which projects will not be done.
Terry reported Capital Plan Shortfall of $155k to FC
on 7/26. Frank presented spreadsheet comparison
to FC on 7/26. Frank, Tobias and tom to work thru
selection process.
A Strategy conversation on 5/4 with Father Z, Kevin
Flynn and TM. KF agreed to meet with Mark Anthony
around 6/1 to discuss enrollment and agreement
requirements for second year. KF to monitor market
as a back-up to RLA viability.
Awaiting August payment with step-up, Wed 8/8.
Rental of two Youth rooms to RLA proposed. Waxing
of floor bill - resolution? Rent check late, fine billed
to RLA. Father Daughter Dance Venue?
C Growth metrics Terry did a study showing growth in Sunday
collections are due to same people giving more.
Message: Encountering Christ, Kerygma, WIFM
message.
A Scripture based fellowship
programs
WWP and TMIY in progress have completed. TMIY
will continue at St. Norbert next September "The
Battle Over the Bride" TMIY-Table 5A to continue a St
Joseph study over the summer. Tobias met with Jim
Hanna regarding Evangelization efforts. Fr, Tobias
and Tom met Jim Hanna on 5/28 regarding
Evangelization. Fr presented Encountering. Alpha
prep meeting held 6/21 . Next steps?? Alpha
builder, holy spirit weekend, advertising. Tmcg sent
testimony reagarding Holy Spirit weekend, Joan and
John offered opinion as well. Terry is investigating
Holy Spirit weekend venues. Christ program at all
Masses on 5/29-30. Evaluate newly registered
parishioners, how ? Jim Hannah to follow-up.
>TMIY starts Thursday Sept 13 at 6am. Jeff Todor
replaces Matt Manion on St Norbert core team. Tom
to plan commuincation plan for sept rollout. Alpha
starts Sunday September 16. Terry has secured
Malvern for weekend Fri Nov2 and Sat Nov 3.
Communications plan, rollout plan? Jason to be
added to group.. Alpha Planning session on Aug 2.
WWP starts Thursday Sept 27.
?? RFI/RFP process Tobias
Fr Z Blog - video and picture to be added to Website, Google Analytics, other initiatives

2. St Monica - Outreach Team Project Tracker
5/11/18
MAY 1. forming and meeting with outreach committee
2. development of ministry page on St. Monica website
3. visit to neighboring outreach programs over the next couple
months, schedule a visit to St. Agnes/West Chester this month to
see how their outreach ministry works
JUNE 1. start office hours 1 day/week
2. finalize calendar of activities for August- January
3. find a co-ordinator for cleaning supply collection for GVBC food
cupboard.
4. assist with Day of Beauty at the Community Center of
Visitation in Kensington
JULY 1. visit St. David Church in Wayne to see how their outreach
ministry works.
2. meet with director of T/E Cares to assess community needs
and where we can collaborate
3. develop plan to assist with programs for the All Abilities
Ministry
Ongoing 1. immediate need in Kensington to help with the relocation
crisis near the Community Center. This would include a
collection of items listed below to accompany the homeless as
they are placed in local shelters
2. project to crochet mats for the homeless.
3. continue to make available information on ongoing service
projects within our community( bulletin information)
FALL 1. August : collect back packs for several groups (T/E Cares,
Visitation)
2. September: highlight food collection for St. Gabe's and
cleaning products for GVBC food cupboard
3. October: collection for Legacy of Life ( baby bottle drive)

3. 4. November: Thanksgiving meal collection
5. December: Giving Tree at St Monica
Assist with All Abilities Family Christmas Party
Assist with planning/volunteering at Christmas Party at
Community Center at Visitation
6. January: plan projects for MLK day of service

4. St Monica - All Abilities Project Tracker
5/11/18
Business Plan All Abilities - Phase One…….tip of the iceberg (Accomplish by 9/1/18)
Create Marketing Materials
Foundation information
History of old school building
Business plans and goals - capital campaign
Calendar 2018/2019
Develop Communicaiton Program
Internal to Parish - bulletin, email, website
External - letterhead, foundation website
Building sign - "Future Home All Abilities
Office hrs - 2x per week 9am to 2pm
Write Foundation Story 2015 to future
Mission Statement:Through St Monica All Abilities inspiring people with
our core devotion love, hope, community, acceptance, fellowship,
and compassion.
Develop committees based on mission statement
Logo - six petals on longo
Document Growth to date
Explore long term goal of pilot program for other parishes
Establish Foundation
Founder: Dana Keating, Trish O'Brien, Kristen Fahey
Board members
Deposit monies in fund
Start Fundraising in September, follow phase I of the Avison Young report.

5. Contempary Music - Kit Sherman
Our goal is to have a Mass with Contemporary Music in November and build a consistent schedule of Contemporary Music M
Several key requirements are already in place: we have a mandate from Father to make this happen; we have assurance of su
we have interest from parishioners in a different approach to worship from what we currently offer.
There are a number of requirements we need to define and deliver for the program to begin and this is where I'm asking for y
1. Recruit, interview and hire a part-time Director of Contemporary Music
2. Identify and screen key musicians: accompanist, guitarist, bass, percussionist, singers
3. Define and install needed equipment to project hymn lyrics to congregation
4. Define sound requirements to balance musicians and singers within the church
5. Recruit, interview and train a sound person to manage the equipment during Mass
6. Confirm that the existing parish One License will cover music from OCP and other publishers of Contemporary Catholic mus
7. Confirm that the 11:30 Mass will be the Contemporary Mass on a regular basis
8. Develop an implementation timeline and milestones for a November Contemporary Music start date.
There are probably more requirements that we will surface when we start work on this.
Contemporary Music Initiative
28-May-18
Update
Task
Scheduled calls or meetings with Contemp Music advisors
One on one meetings/calls with Catherine Cappelletti, Teri Rissl,
Jeri Deyo-McCue, Matt Manion, Bridget Tomasicchio, Frank Orman
Identified key success factors
Preliminary discussion with potential CMP leader
Status discussed with Jeri Deyo-McCue
Key Success Factors
Congregation is singing with enthusiasm and leaves feeling joyful and fed!
Parishioners of all ages participate in the CMP group
Music is consistently high-quality
Music selected is liturgically appropriate
Contemporary Mass offered 2 – 4x’s each month
Instruments are suited to church, (Remove: e.g. guitar, bass, flute, etc)
Music is introduced at a pace the congregation can learn and enjoy
The group participants make a commitment to attend rehearsal and scheduled Mass
Recruit qualified, trained ministers to run the projector. Same for creation of slides for lyrics for Mass

6. Contemporary Music Director Qualifications
Experienced, trained musician with expertise in guitar, piano or voice
Leadership style is inviting, enjoyable cooperative and supportive
Demonstrated ability to recruit and retain volunteer musicians and singers from local area Knowledgeable in Catholic liturgy/M
Experienced in group direction with both young people (elementary age) and adults
Competent in music selection appropriate to weekly readings and liturgical season
Passion for Contemporary Catholic music
Proven track record of delivering consistent, high-quality Contemporary music in a school or parish setting
Proposed Contemporary Music Director Job Requirements
Beginning in Summer, 2018 introduce CMP at Saturday or Sunday liturgies. These introductory Masses can be done with visit
Prior to initiation of Contemporary Mass at St. Monica on a regularly scheduled basis, build and rehearse a core group of mus
Beginning no later than September, 2018 launch a regular schedule of Contemporary Masses, e.g. 1st
and 3rd
Saturday evening
Rehearse with the group at least 90 minutes before the scheduled Mass.
Recruit parishioners to join the CMP and develop them as singers, cantors, musicians etc, so each person is learning and grow
Select music at least two weeks in advance of Mass and distribute to CMP group members, so they can practice and become f
Responsible for set up and breakdown of equipment; instruments; space before and after each liturgy
Remove following until we have further discussion. Jeri’s information that up to $225/hour is suggestion compensation is a
Proposed CMP Director Compensation
$250 per week when Contemporary Mass is scheduled
$1,000 per month once CMP is on weekly schedule
Next Steps
Visit surrounding parishes where CMP already exists to refine/build our requirements.
5:30pm Saturday Mass at St. Norbert’s
9:00am Sunday liturgy at St. James Lutheran in Limerich
9:00am Sunday Mass at St. Helena in Blue Bell
6:00pm Sunday Mass at Corpus Christi, Lansdale

7. Recruit/hire CMP Director; identify volunteer sound and volunteer projection operators.
Determine how music and lyrics will be available to congregation
Identify person who can be trained on sound system operation and set-up/restore
Communicate with parishioners to announce CMP formation and invite participation and support
Develop initial list of songs, Mass parts and psalms appropriate to St. Monica’s congregation
Confirm 5:00pm Saturday for Contemporary Music Mass
Identify potential financial sponsors

8. of Contemporary Music Masses shortly after that.
en; we have assurance of support and funding for two years;
his is where I'm asking for your help.
Contemporary Catholic music.
Date Completed
17-May
22-May
24-May
24-May
25-May

9. dgeable in Catholic liturgy/Mass
sses can be done with visiting musicians.
hearse a core group of musicians and singers who will be the nucleus of the Contemporary Music Program (CMP).
1st
and 3rd
Saturday evenings at the 5:00pm, etc. with the goal of having weekly Contemporary Mass no later than March, 2019.
person is learning and growing with their participation and the parish is developing “bench strength”.
can practice and become familiar with any new music prior to rehearsal.
gestion compensation is absurd for this position. I don’t want such figures out in the open just yet.

12. r than March, 2019.