function of administration

1. PRESENTED BY
PANDIT KHYATI R.
(S.Y. M.Sc. Nursing)

2. FUNCTIONS
ACTIVITIES
RESPONSIBILITIES
DUTIES
PURPOSES OF
EXECUTION

3.  Administration is the organization and
direction of human and material resources to
achieve desired ends. - Pfiffner and presthus
 Administration has to do with getting things
done, with accomplishment of defined
objectives.- Luther Gullick

4. • Management may be defined as the art of
securing maximum results with a minimum of
effort give the public the best possible
service.--- John Mee (1963)
• Management is the process and agency
which directs and guides the operations of an
organisation in realising established aims.---
OrdwayTead

5. UNIVERSAL
HOLISTIC
INTANGIBLE
CONTINUOUS
GOAL ORIENTED
SOCIAL
HUMAN.
DYNAMIC
CREATIVE

6. • Assigned position within the formal organization
• Carry out specific functions, duties and
responsibilities
• Emphasizes Control, decision making, decision
analysis and results
• Manipulate individuals, the environment, money,
time, and other sources to achieve
Organizational goals.
• Formal responsibility and accountability
• Direct willing and unwilling subordinates.

7. PROVIDE
VISIBILITY
PROVIDE
RESOURCES
MEDIATE
CONFLICT
MONITOR
RESULTS
SERVE AS A
COACH

8. ADMINISTRATION MANAGEMENT
Matters of broad policy Execution of that policy
Anatomy Physiology
Pattern of facilities and operational
units forming a health system.
Detailed working of the operational
units forming a health care system and
of the working relationship between
the units.
Direction of people in association to
achieve goal temporarily shared.
Concerned with those operations
leading an organization towards
success within the broader framework
set by administration.
Art of management and something
more than management.
Employed to represent activities
within and subordinate to
administration often the management
of the activities of personnel alone.

9. • PlanningP
• OrganizingO
• StaffingS
• DirectingD
• Co-ordinating & ControllingCo
• Reporting and RecordingR
• BudgetingB

10. • According to KOONTZ, “Planning is deciding
in advance – what to do, when to do & how to
do. It bridges the gap from where we are &
where we want to be”. A plan is a future
course of actions.
• Planning is a process of determining the
objectives effort and devising the means
calculated to achieve them.- Millet

12. Steps
• Analysis of the health situation
• Establishment of objective and
goals
• Assessment of resources
• Fixing priorities
• Write up the formulated plan
• Programming and implementation
• Evaluation

13.  organization is the form of every human
association for the attainment of common
purpose and the process of relating specific
duties or function in a whole.- J.D. Mooney.
 According to Henry Fayol, “To organize a
business is to provide it with everything
useful or its functioning i.e. raw material,
tools, capital and personnel’s”.

14. Identification of activities.
Classification of grouping of activities.
Assignment of duties.
Delegation of authority and creation of
responsibility
Coordinating authority and
responsibility relationships

15. Hierarchy
Span of control
IntegrationVersus disintegration
Centralization Versus Decentralization
Unity of Command
Delegation

16. According to Koontz & O’Donell,
“Managerial function of staffing
involves manging the organization
structure through proper and
effective selection, appraisal &
development of personnel to fill the
roles designed and the structure”.

17. Manpower planning
Recruitment, selection &
placement.
Training & development.
Remuneration.
Performance appraisal.
Promotions & transfer.

18.  Directing is
influencing people's
behaviour through
motivation,
communication,
group dynamics,
leadership and
discipline.

19. GIVING
ORDERS
MAKING
SUPERVISION
LEADING MOTIVATING
COMMUNICATING

20.  It is the act of synchronising people and
activities so that they function smoothly in
the attainment of organization objectives.
 Co-ordination is the integrating process in
an orderly pattern of group efforts in an
organization towards the accomplishment
of a common objective.-Terry

21. Basic functions-
 Planning
 Organization
 Direction
 Control

22. 2. External co-ordination - refers to
the blending of all efforts,
activities and operating forces
without the outside the enterprise
or organization.

23. Corrective coordination
Preventive coordination
Regulatory coordination
Promotive coordination

24. Controlling is the process of checking whether or
not proper progress is being made towards the
objectives and goals and acting if necessary, to
correct any deviation. -Theo Haimann
Controlling is the measurement & correction of
performance activities of subordinates in order to
make sure that the enterprise objectives and
plans desired to obtain them as being
accomplished. - Koontz & O’Donell

25. Establishments
of standards
performance
Measuring
performance
Comparing the
actual results
with the
standards
Correcting
deviations from
standards

26.  Reports are oral or written exchanges
of information shared between caregivers or
workers in a number of ways.
 A report summarizes the services of the
person, personnel and of the agency.
 Reports are written usually daily, weekly,
monthly or yearly.

27.  Patient’s clinical record
 Record of nurses’ observations
 Record of orders carried out
 Record of treatment
 Record of admission and discharge
 Record of equipment loss and replacement
 Record of personnel performance.

28.  Forms, Case cards and registers – birth and
death register, MCH register Child register
Subcenter/ PHC register
 Diaries
 Return e.g PHC monthly report

29. It is expressed in financial terms and based on expected
income and expenditure.It is the form of fiscal planning, accounting and controlling
of financial resources.It served as a powerful tool of coordination and negatively
an effective device of eliminating duplicating and
wastage.

30. FEATURES OF BUDGET
Flexible.
Synthesis
of past,
present
and
future.
Product of joint
venture &
cooperation of
executives/
department
heads at
different levels
of management.
Statistical
standard
Support of
top
manageme
nt

31.  Management and administration sometimes
appear to be synonymous, but they are not
synonymous terms.
 Managers address complex issues by
planning, budgeting, and setting target
goals.They meet their goals by organizing,
staffing, controlling and problem solving.