Recommended
More Related Content
What's hot
What's hot (20)
Viewers also liked
Similar to Oracle Arabic hr payroll
Similar to Oracle Arabic hr payroll (20)
Recently uploaded
Recently uploaded (16)
Oracle Arabic hr payroll
- 3. 1 2 3 4
- 4. Time Based Information • Use ‘Effective Date’ to set the date forward or back – Enter changes ahead of time or retrospectively • All validation and processing uses ‘date-effective’ information
- 6. • Work Structures are independent of the people who work in the enterprise. • They include: – Enterprise structures such as business groups , Operating Units and Departments – Work roles for employees such as Jobs and Positions – Grade structures with related pay rates – Payroll Groups with processing calendars – User defined groups such as unions or pension groups Work Work Structures
- 7. Work Structures Business Groups • A business group may be one operating company or it may be a holding company, or corporation, with separate organizations. • By default all employees receive an assignment to a business group. – Associated with your security group. • During the Hire process you enter assignment details to internal organizations – Details replace the default assignment, but the person and the assignment always exist within the default business group.
- 8. Work Structures Business Groups and Locations • A Business Group defines a complete set of data for operations and processing – Linked to one legislative processing area for HR, payroll, and benefits regulations • Locations define the work sites for the enterprise – Local or international – Shared across all business groups or specific to one Head Office Alexandria Office Aswan Office
- 9. Work Structures Organizations & Hierarchies • Organizations define reporting subgroups in one business group (Companies, Sectors, Departments) • Hierarchies show management reporting lines between organizations – Unlimited number of hierarchies – Copy and manage multiple versions of any hierarchy – Include organizations from different business groups for global reporting • Use hierarchies to control user access to records – Security Profiles ABC Holding CompanyABC Holding Company Corporate Headquarters Company 1 Company 3 Company 2
- 10. Work Structures Jobs and Positions • Jobs and Positions represent two different types of role that a person can perform in any enterprise • Oracle HRMS provides these two options to suit the needs of different enterprises • Do you manage People or Positions? – Fixed or Flexible Roles – May be more than one employee in the same role
- 11. Work Structures Jobs • Job is a generic role, or function, that exists in the enterprise • Job is part of the employee assignment record – Independent of organizations • Uses a key flexfield to define unique names – Define your own structure and values – For example. 101.Department Manager, 400.Consultant, 610.Driver
- 12. Work Structures Positions • Position is a unique role, or function, that exists in one, and only one, Organization • Position hierarchies show more management reporting detail than organizations alone – Organizations show groups of employees • Position definition includes Job and Organization – Use Job to show job groups across the enterprise – Use Organization to show higher level management groups
- 13. Work Structures Position Hierarchies • Use Hierarchies to show management reporting lines between positions – More detail than Organization Hierarchies – In a hierarchy each position has one parent reporting position • Unlimited number of hierarchies – Copy and manage multiple versions of any hierarchy • Use hierarchies to control user access to records – Security Profiles – Reports
- 14. Position Hierarchy - Example
- 15. Work Structures Grades • Grades represent relative levels of management or seniority within an enterprise • Often related to levels of pay • Often related to Job or Position
- 16. People •Identifying Employees •Person Types •Personal Information •Assignment Information •Terminations
- 17. Identifying Employees Oracle HRMS uses a unique identifier, known as an Employee Number, to identify every employee in your Business Group. 1001 1008 1007 1006 10051004 1003 1002
- 18. Person Types • Use predefined Person Types to identify people for specific business processes – Employees, Applicants and Contacts • Define your own person types – Pensioner, Student, Contractor
- 19. People Personal Information People • Enter and maintain information on any person associated with your enterprise – Current and Ex-employees – Applicants – Contacts, including dependents and beneficiaries Person Information • Lots of predefined information with Oracle HRMS – Demographics, Address, Skills, Qualifications • Add your own additional types of information People
- 21. People Personal Information • Every enterprise must be able to record personal information for its employees, applicants and contacts. • Oracle HRMS allows you to quickly and easily enter, update, track, inquire and report on people daily through the People window. • This information, apart from an employee address data, is datetracked allowing you to keep an historical track of an employee’s personal information.
- 22. People Personal Information - Addresses • You can enter as many addresses as necessary for each person, using the Address window. • All employees must have only one primary address on record at any point in time, but can have any amount of secondary addresses. • An address must be given an address type such as home, weekend or business. • Each country has its own national address style.
- 23. People Assignment Information Assignment • Represents the work record for an employee – Includes the organization for which they work, their role, grade, location and their payroll group • One or many at same time • Change assignment details to correct or update work record history ASG People Work
- 24. People Work structures Pay and benefits The assignment is the central concept that relates to the structures in which an employee works. Employee Relationship Assignment People Assignment Information
- 25. • Each assignment has an Employee Assignment number that uniquely identifies every assignment that exists within your Business Group. • Assignments represent the way the employee works in the enterprise. • The assignment includes information about: – Effective dates – Current status – Employment category information – User defined key flexfields People Assignment Information
- 26. Managing People Employee Assignment Asg Person Compensation Termination Continue Processing? Hire Date Period of Service Promotion Relocation Employee Ex-Employee
- 27. • When an employee leaves your enterprise, you terminate the person record: – This action changes the person type to Ex-Employee and automatically ends all assignments for the person. – Continued payroll processing depends on the setup of termination assignment status. (Process or Do Not Process) – Continued processing of individual elements depends on termination rule definitions for each element. People Terminations
- 28. • Records for Ex-Employees remain in the database: – Cancel the termination to undo the changes – Rehire the person to create a new period of service • You cannot terminate an employee who has future-dated assignments: – The termination process cannot know all the business implications of deleting future dated changes. – You must manually delete future dated assignment changes before you can terminate a person. People Terminations
- 29. Recruit to Hire
- 30. Recruitment and Career Development Recruitment cycle from vacancies to employee assignment − Manage high volumes of applicant status changes through mass updates − Initiate interview communications − View assessment and interview results − Initiate medical, reference, background checks − Create on-line offers Competence based approach to career development Flexible career paths
- 31. Recruitment and Selection Define Recruitment Needs Define Recruitment Needs Recruitment Activities Recruitment Activities Applicant Selection and Hiring Applicant Selection and Hiring
- 32. Recruitment and Selection Define Recruitment Needs Define Recruitment Needs Recruitment Activities Recruitment Activities Applicant Selection and Hiring Applicant Selection and Hiring Defined by Department Director It gives HR all information needed to perform recruitment activities Easy to use
- 33. Recruitment and Selection Define Recruitment Needs Define Recruitment Needs Recruitment Activities Recruitment Activities Applicant Selection and Hiring Applicant Selection and Hiring Defined by HR It gives HR the ability to record recruitment information
- 34. Recruitment and Selection Define Recruitment Needs Define Recruitment Needs Define Recruitment Activities Define Recruitment Activities Applicant Selection and Hiring Applicant Selection and Hiring Based on Career Management applicant selection could lead the most effective candidate to be Hired Recruitment reports is useful in manpower planning and budgeting
- 35. Work Structures Components Competencies • What . • Any measurable behavior required by an organization ,job or position • Can Be. • Skills, attitude, knowledge • How . • Competencies Structure • Rating Scale • Competence Requirements • Employee Competence Profile
- 36. Oracle Payroll Functionality Payroll Types • Yearly • Monthly • Weekly • Daily
- 37. Oracle Payroll Functionality Pay Methods • Check • Cash • Bank Transfer
- 39. Elements Common Building Blocks •Elements are used by all HRMS products •User-defined objects that can store values for time, compensation or benefits -Earnings such as Salary, Overtime, … -Deductions such as Social Insurance, Salary Tax, … -Vacation or Sick Pay -Benefits Vacation Health Insurance Company Car Earnings & Deductions Salary $ £ Y_
- 40. Defining Elements Basic Details for Earnings and Deductions • Define element type – Classification for payroll tax purposes – Recurring or Nonrecurring • Define input values to store when you enter an element for a person Overtime Nonrecurring Earnings Hours Rate Salary Recurring Earnings Amount $ £ Y_
- 41. Entering Elements for Employees • Enter elements with values to record personal earnings, deductions and benefits for each employee in the enterprise. • Oracle HRMS provides several options for recording entries for a person: • Online through the professional forms • Batch loading using Batch Element Entry • Event or process based administration using Standard or Advanced Benefit features
- 43. Element Links • An employee must be eligible for an element before you can make an entry of the element for the employee • Links provide basic rules for eligibility based on named work structures Element Link Rule Employee Entry
- 44. Oracle Payroll Functionality Payroll Element Eligibility Assignment Criteria Organizations Locations Jobs Positions Grades Payrolls Groups Employment Categories
- 46. Balances • Balances show the positive or negative accumulation of values over a period of time • They are generated by payroll runs and hold pay values or other related values such as time periods and numbers of employees
- 47. Oracle Payroll Functionality Payroll Element Types
- 49. Formulas • Formulas calculate element pay values and run results during payroll processing • Formula processing rules associate one or more formulas with an element • Formula result rules tell the payroll run what to do with formula results: – Create a run result – Create or update another entry – Write a message
- 50. Element Processing in Oracle Payroll Formulas and Results Enter Information Inputs DefineDefine Element Class Type Inputs LinkLink Eligibility Rules EnterEnter Online Batch Process Process Information Direct Message Indirect Update Recurring Stop Recurring Results Balances Change Entries Information & Control Process Outputs Fast Formula Status
- 51. Oracle Payroll Functionality Vacation Element • Absence Mmanagement enables you to record employees paid or unpaid time off from work. You can: – Maintain information on reasons for absence for analytical and reporting purposes. – Reference absent time taken in payroll runs. – Using PTO Accrual Plans you can permit employees to accrue paid time off as they work, which can be used for many purposes. This may form part of an absence management strategy for your enterprise.
- 52. Oracle Payroll Functionality GL Mapping 01 011 012 01220121 2 Hierarchies HR Reporting: Organizations in a hierarchy GL Reporting: Cost centers in a hierarchy Employee Services Recruiting Region A Region B Region C HR Division
- 53. Payroll Processing Overview Payroll Calculations Time Capture Data Input Pre-Payments Adjustments Disbursement GL Costing Salary Management
- 55. Retro Pay Processing Assignment Set ++ Element RetroPay Set 1. By Run 2. By Aggregate 3. By Element Process Entry Entry Entry
Editor's Notes
- Instructor Notes: This slide shows the need to deal with change and continuity - the two features of DateTrack. You can track changes to a person or record over time.
- Instructor Notes: The first part of the information model is the definition of Work Structures in HRMS. These let you define a model of your own enterprise.
- Instructor Notes: The next set of slides continue the introduction to the Oracle HRMS system by providing basic definitions of terms in Oracle HRMS. There is no decision making or configuration in this module.
- Instructor Notes: This slide introduces the idea of Job and Positions as two distinct ways of representing the work roles that employees perform within an enterprise.
- Instructor Notes: This section introduces the people and assignments
- Instructor Note Addresses are not date tracked. Any rules in force will be based around the primary address.
- Instructor Notes: All types of compensation and benefits in Oracle HRMS make use of elements. So we need to discuss these common building blocks. What are they? How they work with benefits, how they work with payroll. Etc.
- Instructor Notes: This slide summarizes the way that payroll works with the information you define and enter as elements. Remember that standard and advanced benefit functions let you define rules for administration of eligibility and enrollment in plans or programs. The actual earnings or deduction values are still stored as element entry values ready for payroll processing. Oracle Payroll processes element entry information using formulas to produce the results for each element. Results are used to feed gross-to-net balances for taxation and reporting; to produce messages for processing control; and to update other elements for administrative purposes. For example. A 401k or Pension Plan. HR/Benefits will manage the setup, eligibility and enrollment rules and administer enrollment of the person in the plan. The information to payroll would be a deduction value. Payroll must calculate each pay period whether the employee has enough funds available to make the deduction. If not then it must manage arrears and when limits are reached the payroll must stop further deductions.
- Instructor Note This slide summarizes the operation of Oracle Payroll with the major activities of pre- and post-payroll run processing. When all costs have been allocated in HRMS you process the payroll. An important point here is that it is the results of payroll processing that are transferred to GL. If you do not have Oracle Payroll you must rely on your payroll system to do the calculation of results and then transfer actual costs to GL. Note: Standard and Advanced Benefits have an additional process for costing Benefits. Setup and administration of this is covered in detail in the Benefits modules. This manages the calculation of employer costs associated with benefits.
- Instructor Note This slide summarizes the processing options when you run RetroPay. 1.Select the processing option 1, 2 or 3 as a concurrent request option. 2.Select the Assignment Set. 3.Select the RetroPay Set. Select the Start Date to begin retro-calculations.