access project

REHMAN Pick & Drop Service
Roll No: 500516
Name: Muhammad Rehman
Father Name: Muhammad Mushtaq
Email: m.rehman1996@hotmail.com

By: Muhammad Rehman Email:m.rehman1996@hotmail.com Page 1
INTRODUTION
THIS PROJECT IS REPRESENTED FOR OUR COMPUTER PRACTICAL.
THERE ARE MANY BENEFIT OF USING MS DATABASE INSTEAD OF
OLD TRADITIONAL FILE HANDLING. THIS PROJECT IS ABOUT THE
AMMAR PICK & DROP SERVICE. IT TOOK US A LOT TO CREATE THIS
PROJECT WHICH IS USER FRIENDLY AND VERY MUCH HELPFUL IN
OVERCOMING THE PROBLEM WHICH WERE FACED BY THE USER IN
PAST. IT WAS COMPLETED ONLY DUE TO HELP OF ALLAH. HARD
WORK OF ME AND MY PARTNER. HENCE WITH THE GREAT EFFORT
OF OUR INSTRUCTOR MR.IMTIAZ KHAN. WE SINCERELY THANKS
HIM FOR HIS TREMENDOUS COOPERATION IN DESIGNING THIS
PROJECT.
THANK YOU SIR……..
PROJECT OVERVIEW
The project revolves around the "REHMAN PICK &DROP SERVICE”. In
this project the services of the REHMAN PICK &DROP are defined.
This database gives us the proper information about the Rehman pick
& drop their vans, their routes and their drivers. The availability of
seats is also defined in the database.

DATA BASE
DB is the best method for the saving records and information about anything we know about. It provides
such features that are helpful for us in organization the data. It is arranged in such a manner that it could
easily be taken out any point and not just once as many time as we need.
We can reduce the capacity and wasting of time by replacing the manual entry method with the modern
database method. Which fast, more efficient and effective? All we have to do is to know how to use a
database system. A person having the required necessary skills could easily manage a database. It would
help in finding the record faster and more efficiency. It will no consume much space and also will help in
avoiding of wasting of time. And this fact reduces the chances of data redundancy.
DB is the best known for data organization. It can calculate, manipulate and also can deal with many
features. DBMS is a lot time saving management system. Now a day, all over the modern database system
is used for the organization of data. That is one reason that tell how all other countries are ahead from us,
because they don’t waste their time. On the other hand we have a lot of time of spare.
FILE HANDLING USING MODREN DATA BASE SYSTEM
We believe that in a fast age this we should use a fast entry method would be in a favor of every person.
That is why we built this database so that it could be used in the transport office to save the time of
costumer. Now in this way everyone is happy. Which we believe in very precious. By using this database
which provides many facilities like by using queries all the members can find the required information,
there are tables that have all the records saved in them and reports which could be used to display the
whole data of the database. By using relationships all the records are updated automatically e.g. if we
change the information about something in one table, it would be helpful at a large scale, not only for one
person but for everybody. By using this method following advantages will occur:
 It will be fast reliable and more efficient.
 We can easily view details about everyone to this project.
 This will reduce the manpower which could save money.
 Searching a record will not be problem now.
 No chance of data lost.
NOTE: This Program is built in Microsoft Access 2007.
System Requirements
System Type: 32 bit operating system
Processor: Pentium 4(R) 2.00 GHZ

Application Requirements
Microsoft Access 2007
OR
Microsoft Access 2007

STRUCTURE OF NEW SYSTEM
Tables
Our databases consist of four tables: which are:
 DRIVERS
This table is used for saving record and information about drivers; DRIVER ID, NAME, ADDRESS etc.
 VECHILES
This table stores all the information about the vehicles. VEHICLE NO, CHASSIS NO, ENGINE NO, etc.
 STUDENT
This record saves all data of student with the required. NAME, ROLL NO, CLASS, SECTION etc.
 ROUTE NO
This tables save the all data about the routes. ROUTE NO, ROUTE NAME.
EXAMPLE OF TABLE.

RELATIONSHIP BETWEEN THE TABLES
For creating relationship between the tables we had used the features of creating relationship.
The relationship between the tables is as follow:-
EXAMPLE OF RELATONSHIP

QUERIES
Our database also contains queries and also m reports. Following is the list of queries that are used in our
database. These queries are for displaying the information about their title. This also includes all the record
of all the table.
 DRIVERS
Can be used to get information about particular driver by simply providing his NAME,DRIVER ID(every
employee was assigned with the unique id for identification)
 STUDENT
Can be used to get information about particular student by simply providing his NAME, ROLL NO, CLASS,
and SECTION.
 VEHICLE
Can be used to get information about a particular vehicle made with the international company by simply
providing his VEHICLE NO, ENGINE NO, CHASSIS NO etc.,
 ROUTE
Can be used to get information about a particular route by providing simply providing ROUTE NAME,
ROUTE NO.
QUERRIE PICTURE

FORM
Our database includes form for entry of the drivers, student, vehicles, and route. These forms
enhance view of the database and show the record beautifully. Forms also contain buttons which performs
some specific tasks. an example of a form given below..
1
EXAMPLE OF FORM

REPORTS
There are also some reports that can show multiple records at the same time. Records are they have
capabilities of displaying more than one record at the same time. The purpose of designing report to print
the information of required user. Reports are used for printing purposes. The reports are…
 Drivers report.
 Student report.
 Vehicle report.
 Route report.
REPORT PICTURE

We can also use report for printing single record instead of whole. For this purpose reports are made with
the queries.
SINGLE REPORT EXAMPLE

ENTITY-RELATIONSHIP MODEL
When a system analyst sits down to design a new system, one crucial task is to identify and state what data
to be held. From the statement of data requirements a conceptual data model is produced. This describes
how the data elements in the system are to be grouped. Three terms are used in building a picture of the
data requirements.
Entity: An entity is a thing of interest to an organization about which data is to be held .In project entities
are: students, drivers, vehicles, routs.
Attributes: An attribute is a property of a entity. In project attributes of students are: registration no,
student name, father name, address, etc.
Relationship: A relationship is a link or association between entities. An example is the link between
vehicle and student; one vehicle has many students.
Type of relationship
There are three type of relationship between two attributes.
One-to-one: student and driver, driver and vehicle, rout and vehicle.
One-to-many: vehicle and student.
Many-to-many: student and rout.
Entity-relationship(E-R)Diagram
ENTITY ATTRIBUTE
S
RELATIION
SHIP
STUDENT
REGISTRATION
NO
DROP POINT
ADDRESS
STUDENT NAME
FATHER NAME
ROUTE NO

DRIVERADDRESS
DRIVER ID NO NAME FATHERNAME GENDER
CNIC NO
DOMICILE
VEHICLE NO NATIONALITYRELIGONDATE OF JOIN
VEHICLE
ENGINE NO
VEHICLE NOROUT NO
ROUT NAMEDROP POINT
VEHICLE TYPE
PICK POINT
CHESIS NO
DOMICILE DISTT
SEATS
ROUT

VEHICLEDRIVER
ROUTSTUDENT ADDRESS
RUNNNG
DRIVING

SPECIAL THANK
We hereby declare that this database report or the database has no
copied from anywhere and we have done all the work at our own, with the assistance of
our professor. Mr. Imtiaz. Thank you, SIR……..

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