2. MS-Excel Topics
Trainer by Online Search
M.S.N.Durga Prasad 9177648745 Google, Youtube MSNDURGAPRASAD
msndurgaprasad@gmail.com Slideshare.net MSNDURGAPRASAD
Basics & Shortcut keys Functions
Copy & Paste Repeated Text Text Function
Date & Time
Functions
General
Functions
Advanced Functions
With of Column & Rows TRIM DATE SUM SUMIF, COUNTIF, IF & SUMIFS, SUBTOTAL
Continue Numbers PROPER DATEDIF AVERAGE AND, OR & NESTEDIF
Insert Cell/Row/Column/Sheet UPPER DAY PRODUCT LOOKUP (VLOOKUP, HLOOKUP)
Delete Cell/Row/Column/Sheet LOWER DAYS COUNT
Basic Calculation Problems LEN DAYS360 COUNTA Accounting/Business Related Functions
Basic with Fill Options CONCATENATE HOUR COUNTBLANK Due List Preparation (Educational Institutions)
LEFT MINUTE MINUMUM Loan EMI Calculations
Other Topics RIGHT MONTH MAXIMUN Cash Sheet/Day Balance Sheet Preparation
Sort MID NETWORK DAYS LCM Verification with Two Software Report in Excel
Filters REPLACE NOW POWER
Sub Totals CODE SECOND FACT Pivot Tables Basic & Advanced
Conditional Formatting TODAY CHAR Table-1
Charts TEXT SQRT Table-2
Data Validation WEEKDAY ROUND
Goal Seek YEAR RANK Problems
Format Cells Practical Related Problems (Accounting/Business)
3. M.S.N.Durga Prasad
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An excel work sheet consists rows and columns.
Rows-----65536 (1, 2, 3, -----)
Columns----256 (A, B----Z, AA, AB-----AZ, ----IA, IB, -----IV) in 2003
Version
Rows ----- 1048576 (1, 2, 3, -----)
Columns --- 16384 (A, B, ----, XFD) in 2007 & 2010 Version
To Copy and Paste any Item Repeatedly
Type any item
Press Enter
Press up arrow
Move mouse on cell pointer (+) and drag it to any direction
To Resize Width of any Column/Row
Move mouse in between the partition of column/Row
Drag and resize the width
To Generate Continuous Numbers
Type any number
Press Enter
Press up arrow
Hold ctrl key and move mouse over the cell pointer and drag the numbers up to required value
Exc-1 Name Eng Mat Sci Tot Avg
Vignan 75 85 65
Pavan 38 40 40
Kiran 75 42 48
Chandra 68 85 68
Ravi 84 68 48
Siva 65 90 85
Abdul 75 78 42
Kanth 32 30 84
Pratap 75 49 72
Exc-2 Description Qty Rate Amount Dis.Amt Net Amt
Files 45 25
Pens 50 20
Cd's 50 25
Floppy 20 10
Books 20 20
Discount Rate 5 1/2%
4. M.S.N.Durga Prasad
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Exc-3 Description Qty Rate Amount Dis.Rate Dis.Amt
Net
Amt
Files 45 25 3
Pens 50 20 2
Cd's 50 25 3
Floppy 20 10 1
Books 20 20 1
Exc-
4 Name
Joining
Date
Descharge
Date
No.of
Days Doc.Fees
Room
Rent Advance
Net
Amt
Vignan 20-Apr-17 25-Apr-17 250 100
Vignan 18-Apr-17 20-Apr-17 250 50
Kiran 2-Apr-17 15-Apr-17 250 75
Chandra 5-Apr-17 20-Apr-17 250 150
Ravi 20-Apr-17 23-Apr-17 250 50
Siva 19-Apr-17 21-Apr-17 250
Nageswara Rao 15-Mar-17 5-Apr-17 250 300
Abdul 1-Apr-17 10-Apr-17 250 250
Kanth 6-Apr-17 10-Apr-17 250 450
Uday 25-Apr-17 25-Apr-17 250
Room rent Per day 150
To Increase/Decrease Decimal Places
Select all values
Click on decrease/increase tool at Home tool bar
To Rename any Sheet
Right click on sheet name at bottom of the window
Select Rename
Type any name and press enter
To Insert New Sheet
Right click on sheet name at bottom of window
Select Insert
Click ok button
To Delete any Sheet
Right click sheet name which you want to delete
Select delete
Click ok button
To Insert an Empty Cell
Place cursor on required cell to insert an empty cell
Home menu ---Insert---Insert cells
Select shift cells down / shift cells right
Click ok button
5. M.S.N.Durga Prasad
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To Insert any Row
Place cursor on required row
Home menu ---Insert---Insert rows
To Insert any Column
Place cursor on required column
Home menu ---Insert---Insert columns
To Delete any Cells
Place cursor on cell which you want to delete
Home menu ---Delete ---Delete Cells
Select shift cells up / shift cells left
Click ok button
To Delete any Row / Column
Place cursor on required row / column
Home menu ---Delete ---Delete Cells
Select entire row (or) entire column
Click ok button
Sort
Arranging records in alphabetical or numerical order
To sort any data
Place cursor on first cell
Data menu ---- sort
Sort by ------ select any column heading
Select order A to Z or Z to A
Click ok button
Filters
These are used to filter required portion from a large list of data
To filter any data
Place cursor on first column heading
Data menu ---- Filter
To Remove Filter any Data
Place cursor on first column heading
Data menu ---- Filter
Sub Totals
It is used to find the sub totals and grad totals for the required information
While applying subtotals data must be in “SORTED ORDER”
Data menu --- Subtotal
At each change in ----- Select any required column heading
Use function ---Select “SUM” function
Add subtotal to ---Check “Subtotal Column”
Click ok button
To remove subtotal
Data menu --- Subtotal
Click on remove all button
6. M.S.N.Durga Prasad
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To freeze any portion on window
Place cursor after row / column to freeze
View menu ---- Freeze Panes --- Freeze Panes
To remove freeze panes
View menu ---- Freeze Panes --- Unfreeze panes
SHORT CUT KEYS
Key Format Description
Ctrl+Shift+~ General Format
Ctrl+Shift+! Number Format
Ctrl+Shift+@ Value Convert to Date & Time format Showing Time
Ctrl+Shift+# Value Convert to Date & Time format Showing Date
Ctrl+Shift+$ Currency Format
Ctrl+Shift+% Percentage Format
Ctrl+Shift+^ Scientific Format
Ctrl+Shift+& Out line Border
Ctrl+Shift+* Select the Range of Text
Ctrl+Shift+: Disply System Current Time
Ctrl+Shift+" / ' Fill down Above Cell
Ctrl+; Disply System Current Date
Ctrl+~ Sheet Convert to VB format & Excel Format
Ctrl+F1 Show/Hide Task Pane
Ctrl+F2 Print Preview
Ctrl+F3 Name Manager
Ctrl+F4 Close the Current Doucment
Ctrl+F5 Restore Window
Ctrl+F6 Goto Next Work Book
Ctrl+F9 Minimise Window
Ctrl+F10 Restore Window/Maximise Window
Ctrl+F11 New Macro Sheet Create VB Format
Ctrl+F12 Open Window
Ctrl+Shift+F1 Show/Hide Full Screen
Ctrl+Shift+F4 Goto Previous Blank Cells
Ctrl+Shift+F6 Goto Previous Work Book
Ctrl+Shift+F12 Print Preview
Ctrl+1 Format Cell
Ctrl+2 Bold
Ctrl+3 Italic
Ctrl+4 Under line
Ctrl+5 Stick out
Ctrl+9 Hide of Row
Ctrl+0 Hide of Column
7. M.S.N.Durga Prasad
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Key Format Description
Ctrl+- Delete Cells/Row/Column
Ctrl++ Insert Cells/Row/Column
Ctrl+↓ Goto Last Row
Ctrl+↑ Goto First Row
Ctrl+← Goto First Column
Ctrl+→ Goto Last Column
Ctrl+Shift+↓ Seelct Last Row
Ctrl+Shift+↑ Seelct First Row
Ctrl+Shift+← Seelct First Column
Ctrl+Shift+→ Seelct Last Column
Ctrl+Page Up Previous Sheet
Ctrl+Page Down Next Sheet
Ctrl+Tab Goto Next Work Book
Ctrl+Shift+Tab Goto Previous Work Book
Ctrl+Home Goto First Cell
Ctrl+End Goto End of Typing Cell Text
Ctrl+Shift+Home Selected Text from Cursor to Home Cell
Ctrl+Shift+End Selected Text from Cursor to End Cell
Alt +F11 Goto Visual Basics for Excel Work Book
Shift +F11 Insert Sheet
F11 Insert Chart Sheet
F1 Help
F2 Rename Sheet
F4 Repeate Last Action
F5 Goto Window
F12 Save As window
Text Functions
Functions Descriptions Formula Procedure
Trim Display of Name with Proper way format =TRIM(Cell number)
Proper Display of cell text in Title Case Format =PROPER(Cell number)
Upper Display of text in UPPER CASE FORMAT =UPPER(Cell number)
Lower Display of text in lower case format =LOWER(Cell number)
Len Count & Display of Number Later with spaces =LEN(Cell number)
Concatenate
Text Join two or more text strings into one
string. =CONCATENATE(Cell Number1,Cell Number2,----)
Left Display of Left Characters =LEFT(Cell Number,No.of Characters)
Right Display Right Character =RIGHT(Cell Number,No.of Characters)
Mid
Display of Middle character from our
required place
=MID(Cell Number,Starting number,No.of
Characters)
Replace Replace of text with some Specific characters
=REPLACE(A33,B33,C33,D33) or
=REPLACE(A42,8,1," ")
Code
Numeric code for the first character in a text
string (used by the computer) =CODE(Cell Number)
9. M.S.N.Durga Prasad
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Exc-3 TEXT M S N Durga Prasad
Answers
Left Durga =LEFT(D2,5)
Right Prasad =RIGHT(D2,6)
Mid rga Pras =MID(D2,3,8)
Concatenate M S N Durga Prasad =CONCATENATE(C2," ",D2)
Exc-4 Input Text Formula
A 97 =CODE(B2)
2 50 =CODE(B3)
Exc-5 Text Formula Result
Genpact@Novartis Genpact Novartis =REPLACE(B53,8,1," ")
Genpact@Symantec Genpact Symantec
Genpact~Nissan Genpact Nissan
Genpact#Delphi Genpact Delphi
Genpact*Pfizer Genpact Pfizer
Genpact%Novartis Genpact Novartis
Genpact@Symantec Genpact Symantec
Genpact~Nissan Genpact Nissan
Eg: Genpact@Novartis Genpact Novartis
10. M.S.N.Durga Prasad
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Exc-6 Network days, Network days.intl 52 weeks 365
104 sat & sun 104
261
Start date 01-01-2016 Holidays
End date 31-12-2016 15-08-2016 Independence day of India
02-10-2016 Gandhi Jayanthi
Network days 261 =NETWORKDAYS(C44,C45)
Network days 260 =NETWORKDAYS(C44,C45,E45:E46)
Network days.intl 260 =NETWORKDAYS.INTL(C44,C45,4,E45:E46)
Exc-7 adding days, months, years to today's date
Add/Subtract days Add/Subtract Months Add/Subtract Years
Date 25-05-2017 Date 25-05-2017 Date 25-05-2017
Date +5days 30-05-2017 =C34+5 Date +5 Months 25-10-2017 =EDATE(F34,5) Date +15 Years 25-05-2032 =EDATE(I34,(12*15))
Date -5days 25-05-2017 =C35-5 Date -5 Months 25-05-2017 =EDATE(F35,-5) Date -15 Years 25-05-2002 =EDATE(I34,-(12*15))
11. M.S.N.Durga Prasad
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General Functions (Starting address : Ending address we called as Range, Reference)
Text
Functions Descriptions Formula Procedure
Sum It's calculate the total of value in a specified range =SUM(Start. Address : End. Address)
Average It's find the average values of a given range.
=Average(Start. Address : End.
Address)
Product It's multiply a group of values in given range.
=Product(Start. Address : End.
Address)
Count
It's Used to count the number of value cell in the given
range =Count(Start. Address : End. Address)
Counta
It's Used to count the number of fill cell (Text & Value)
in the given range.
=Counta(Start. Address : End.
Address)
Countblank
It is used to count the number of blank cell in the given
range.
=Countblank(Start. Address : End.
Address)
Minimum It's find the smallest number in the given range. =Min(Start. Address : End. Address)
Maximum It's find the biggest number in the given range. =Max(Start. Address : End. Address)
LCM =Lcm(Start. Address : End. Address)
Power It’s Calculate the Power of Value in the given Number =POWER(Number, Power)
Fact It’s Multiply the numbers from 1 to up to req. number =FACT(Cell Number)
Char =CHAR(Cell Number)
Sqrt =SQRT(Cell Number)
Round =ROUND(Cell Number,digits)
Rank It’s Calculate highest number is given to 1st rank =RANK(number,Referance)
Exc-1 The following table was used by a builders merchant to calculate the number of sales
for various products in each month.
Item Jan Feb Mar
Bricks £1,000
Wood £5,000
Glass £2,000 £1,000
Metal £1,000
Count 3 2 0
=COUNT(C37:C40) =COUNT(D37:D40) =COUNT(E37:E40)
Exc-2 Numbers FACT
5 120 =FACT(A72)
7 5040 =FACT(A73)
10 3628800 =FACT(A74)
12 479001600 =FACT(A75)
14 87178291200 =FACT(A76)
12. M.S.N.Durga Prasad
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Exc-3 To calculate the average of cells which contain text or blanks use =SUM() to get the total and then divide by the count
of the entries using =COUNTA().
Mon Tue Wed Thu Fri Sat Sun Average
Temp 30 No 32 29 26 28 27 24.57143 =SUM(B49:H49)/COUNTA(B49:H49)
Rain 0 Reading 0 4 6 3 1 2 =SUM(B50:H50)/COUNTA(B50:H50)
Mon Tue Wed Thu Fri Sat Sun Average
Temp 30 32 29 26 28 27 28.66667 =SUM(B53:H53)/COUNTA(B53:H53)
Rain 0 0 4 6 3 1 2.333333 =SUM(B54:H54)/COUNTA(B54:H54)
Exc-4 In the following example the =MAX() function has been used to find the highest value for each
region, month and overall.
Sales Jan Feb Mar
Region
Max
North £5,000 £6,000 £4,500 £6,000 =MAX(B21:D21)
South £5,800 £7,000 £3,000 £7,000 =MAX(B22:D22)
East £3,500 £2,000 £10,000 £10,000 =MAX(B23:D23)
West £12,000 £4,000 £6,000 £12,000 =MAX(B24:D24)
Month Max £12,000 £7,000 £10,000
=MAX(B21:B24) =MAX(C21:C24) =MAX(D21:D24)
Overall Max £12,000 =MAX(B21:D24)
14. M.S.N.Durga Prasad
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Exc-7 Numbers Power Result - Power Result - Sqrt
2 0 1 1.414213562
5 1
7 3
9 5
11 10
=POWER(A81,B81) =SQRT(A81)
Advance Functions
Text Functions Descriptions Formula
SUMIF
It is used to total of
repetition of a particular
item in the given range.
=SUMIF(range,criteria,sumrange)
COUNTIF
It is used to count the
repetitions of a particular
item in the given range.
=COUNTIF(range,criteria)
IF
It is used to check the given
condition and print a result.
If the given condition is true,
then executes true part
otherwise it executes false
part.
=IF(Logical_test,[Value _if_True],[Value_if_false])
=IF(Condition,"True","False")
Comparative Operator Logical_test Condition
= Equal [Value _if_True] True Part
<> Not Equal [Value_if_false] False Part
>
Grater
than
>= Grater than or Equal to
< Less Than
<= Less Than or Equal to
Exc-1 Sales1 Sales2
50 45
Ans as Formula
True, False TRUE =B17>C17
1,0 1 =IF(B17>C17,1,0)
Pass,Fail Pass =IF(B17>C17,"Pass","Fail")
Yes,No YES =IF(B17>C17,"YES","NO")
B17+C17,0 95 =IF(B17>C17,B17+C17,0)
today(),today()+10 28-09-2018 =IF(B17>C17,TODAY(),TODAY()+10)
15. M.S.N.Durga Prasad
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Exc-2 Name Course Fees
Vignan Ms-Office 1000
Pavan SAP 10000
Kiran Tally 2500
Chandra Tally 2500
Ravi Ms-Office 1000
Siva SAP 10000
Nageswara Rao SAP 10000
Abdul Ms-Office 1000
Kanth Tally 2500
Uday Ms-Office 1000
Manusha Ms-Office 1000
Madhavi SAP 10000
Vasundara Tally 2500
Murali Tally 2500
Gopal Ms-Office 1000
Gowtham Ms-Office 1000
Prasanna SAP 10000
Mounika SAP 10000
Swaroop Tally 2500
Raghu Tally 2500
Totals of Ms-Office 7000 =SUMIF($C$30:$C$49,G34,$D$30:$D$49)
SAP 60000 =SUMIF($C$30:$C$49,G35,$D$30:$D$49)
Tally 17500 =SUMIF($C$30:$C$49,G36,$D$30:$D$49)
Above 5000 60000 =SUMIF(D30:D49,">=5000")
Below 5000 24500 =SUMIF(D30:D49,"<=5000")
Count of Ms-Office 7 =COUNTIF($C$30:$C$49,G42)
SAP 6 =COUNTIF($C$30:$C$49,G43)
Tally 7 =COUNTIF($C$30:$C$49,G44)
Above 5000 6 =COUNTIF(D30:D49,">=5000")
Below 5000 14 =COUNTIF(D30:D49,"<=5000")
Exc-3 If the Sales are greater than or equal to the Target the result of Achieved is shown.
If the Sales do not reach the target the result of Not Achieved is shown.
Name Sales Target Result
Alan 1000 5000 Not Achieved
Bob 6000 5000 Achieved
Carol 2000 4000 Not Achieved
=IF(C55>=D55,"Achived","Not Achieved")
16. M.S.N.Durga Prasad
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Party Name SR Name Amount
ADITYA AGENCIES K.Raju 45124
ANDHRA STATIONERY SYNDICATE. K.Raju 45541
BHAVANI BOOKS & PAPERS. D.C.S.Reddy 17113
CHAITANYA TRADERS K.Raju 10723
GROWELL ENTERPRISES Lok 110520
GUPTA AGENCIES Lok 241621
JBD EDUCATIONALS PVT LTD K.Raju 94140
KOTA DURGA AGENCIES K.Raju 7787
KOTHURI TRADERS D.C.S.Reddy 85391
SRI SAI PEN CORNER D.C.S.Reddy 178977
PRASAD PEN WORKS, D.C.S.Reddy 48524
PRASAD PEN WORKS, D.C.S.Reddy 46437
SATYA SRINIVASA TRADERS Ramana 143959
CHAITANYA TRADERS K.Raju 355928
SRI ANNAPURNA VISWESWARA AGENC Ramana 52105
SRI BHAGAVATHI AGENCIES K.Raju 51449
BHAVANI BOOKS & PAPERS. D.C.S.Reddy 83836
SRI KRISHNA ENTERPRISES D.C.S.Reddy 363214
SRI PHANI DURGA AGENCIES, Ramana 15976
SRI SAI PEN CORNER D.C.S.Reddy 35275
SRI VENKATA PADMA AGENCIES Ramana 10269
ADITYA AGENCIES K.Raju 11192
SRI ANNAPURNA VISWESWARA AGENC Ramana 29986
VEERANJANEYA ENTERPRISES Ramana 99264
JBD EDUCATIONALS PVT LTD K.Raju 83650
SATYA SRINIVASA TRADERS Ramana 19453
SRI VENKATA PADMA AGENCIES Ramana 29495
Totals of K.Raju 705534 =SUMIF($C$61:$C$87,G66,$D$61:$D$87)
D.C.S.Reddy 858767 =SUMIF($C$61:$C$87,G67,$D$61:$D$87)
Lok 352141 =SUMIF($C$61:$C$87,G68,$D$61:$D$87)
Ramana 400507 =SUMIF($C$61:$C$87,G69,$D$61:$D$87)
Exc-4 Use IF condition to Calculate the Amount of ESI on Gross Amount is Less than 10000
Name
Gross
Amount ESI 1.75%
Vignan 11300 0 =IF(C123>=10000,C123*0%,C123*1.75%)
Pavan 9200 161
Kiran 10560 0
Chandra 7800 136.5
Uday 10800 0
17. M.S.N.Durga Prasad
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Exc-5
Using =Sumif () function calculate total cost as per the
given requirements
Item Date Cost
Brakes 01-Jan-98 80
Tyres 10-May-98 25
Brakes 01-Feb-98 80
Service 01-Mar-98 150
Service 05-Jan-98 300
Window 01-Jun-98 50
Tyres 01-Apr-98 200
Tyres 01-Mar-98 100
Clutch 01-May-98 250
Total cost of all Brakes bought. 160 =SUMIF(B137:B145,"Brakes",D137:D145)
Total cost of all Tyres bought. 325 =SUMIF(B137:B145,"Tyres",D137:D145)
Total of items costing £100 or above. 1000 =SUMIF(D137:D145,">=100")
Total of item typed in
following cell. service 450 =SUMIF(B137:B145,C151,D137:D145)
Exc-6
Use IF condition to find out Duplicate
Employee Code in the give table
Employee Code
123477 Duplicate =IF(COUNTIF($B$156:$B$177,B156)>1,"Duplicate","")
123457
123460
123474 Duplicate
123470 Duplicate
123464 Duplicate
123465
123466
123464 Duplicate
123469 Duplicate
123470 Duplicate
123471
123469 Duplicate
123473
123474 Duplicate
123475
123477 Duplicate
18. M.S.N.Durga Prasad
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Exc-7
Use IF condition to find out divide below 50000 & Above 50000 in
the give table
Party Name Amount
Below
50000
Above
50000
ADITYA AGENCIES 45124 45124
BHAVANI BOOKS 17113 17113
CHAITANYA TRADERS 10723 10723 Below =IF(C110<=50000,C110,"")
GROWELL ENTERPRISES 110520 110520 Above =IF(C110<=50000,"",C110)
JBD EDUCATIONALS PVT LTD 94140 94140
KOTA DURGA AGENCIES 50000 50000
KOTHURI TRADERS 85391 85391
L.N. ENTERPRISES 178977 178977
Exc-8
Using =Countif () function calculate total count as per the given
requirements
Item Date Cost
Brakes 01-Jan-98 80
Tyres 10-May-98 25
Brakes 01-Feb-98 80
Service 01-Mar-98 150
Service 05-Jan-98 300
Window 01-Jun-98 50
Tyres 01-Apr-98 200
Tyres 01-Mar-98 100
Clutch 01-May-98 250
How many Brake Shoes Have been bought. 2 =COUNTIF(B91:B99,"Brakes")
How many Tyres have been bought. 3 =COUNTIF(B91:B99,"Tyres")
How many items cost £100 or above. 5 =COUNTIF(D91:D99,">=100")
Type the name of the item to count. service 2 =COUNTIF(B91:B99,E105)
19. M.S.N.Durga Prasad
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Advance Functions
Text
Functions Descriptions Formula
AND
It is used to check the multiple
conditions “IF FUNCTION” =IF(AND(CONDITION1,CONDITION2,---),”TRUE”,”FALSE”)
OR
It is used to check the multiple
conditions “IF FUNCTION” =IF(OR(CONDITION1,CONDITION2,---),”TRUE”,”FALSE”)
NESTED IF
If function within the if function is
known as nested if. =IF(CONDITION,IF(CONDITION,”TRUE”,”FALSE”),”FAIL”)
VLOOKUP
Vlookup (short for 'vertical' lookup)
is a built-in Excel function that is
designed to work with data that is
organised into columns. For a
specified value, the function finds
(or 'looks up') the value in one
column of data, and returns the
corresponding value from another
column
=VLOOKUP(LookupValue,lookupTable,Columnnumber,TRUE/FALSE)
Exc-1 Name Eng Mat Sci Result- AND Result- OR
Vignan 75 85 65 Pass Pass
Pavan 38 40 40
Kiran 75 42 48
Chandra 68 85 68
Ravi 84 68 48
Siva 65 90 85
Nageswara Rao 68 67 62
Abdul 75 78 42
Kanth 32 30 84
Uday 75 49 72
Find the result if the student has got above 35 in all subjects then PASS otherwise FAIL
=IF(AND(C12>=35,D12>=35,E12>=35),"Pass","Fail")
=IF(OR(C12<35,D12<35,E12<35),"Fail","Pass")
20. M.S.N.Durga Prasad
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Exc-2 The following example shows a list of examination results.
The teacher wants to find the pupils who scored above average in all three exams.
The =AND() function has been used to test that each score is above the average.
The result of TRUE is shown for pupils who have scored above average in all three
exams.
Name Maths English Physics Passed
Alan 80 75 85 TRUE
Bob 50 30 40 FALSE
Carol 60 70 50 FALSE
David 90 85 95 TRUE
Eric 20 30 Absent FALSE
Fred 40 60 80 FALSE
Harry 80 70 60 TRUE
Ian 30 10 20 FALSE
Janice 10 20 30 FALSE
Averages 47 54 60
=AND(C36>=AVERAGE($C$36:$C$45),D36>=AVERAGE($D$36:$D$45),E36>=AVERAGE($E$36:$E$45))
Exe-3
Opening Balance 6500
Date Particulars Receipt Payment Balance
27-05-2017 Sales 56000 62500
27-05-2017 Purchase 20000 42500
27-05-2017 Exps 2500 40000
27-05-2017 Exps 3600 36400
=IF(OR(C54>=0,D54>=0),E52+SUM(C54:C54)-SUM(D54:D54),"")
Exe-4 NAME Target Achive Incentive
VIGNAN 30000 36000 180 Achive
Incentive
%
PAVAN 30000 34000 120 Below 30000 0
KIRAN 30000 45000 600 30000-40000 3
CHANDRA 30000 40000 400 above 40000 4
RAVI 30000 30000 0
SIVA 30000 25000 0
NAGESWARA RAO 30000 35000 150
ABDUL 30000 48000 720
KANTH 30000 32000 60
UDAY 30000 30500 15
=IF(D65<=30000,(D65-C65)*0%,IF(AND(D65>30000,D65<40000),(D65-C65)*3%,IF(D65>=40000,(D65-
C65)*4%)))
21. M.S.N.Durga Prasad
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Exe-5
Name Eng Mat Sci Total Average Result Grade-1 Grade-2 Grade-3
Vignan 75 85 65 225 75 Pass A A A
Pavan 38 40 40 118 39 Pass B C C
Kiran 75 42 48 165 55 Pass B B B
Chandra 68 85 68 221 74 Pass A A A
Ravi 84 68 48 200 67 Pass A A A
Siva 65 90 85 240 80 Pass A A A
Nageswara Rao 68 67 62 197 66 Pass A A A
Abdul 75 78 42 195 65 Pass A A A
Kanth 32 30 84 146 49 Fail --- --- ---
Uday 75 49 72 196 65 Pass A A A
Result Find the result if the student has got above 35 in all subjects then PASS otherwise FAIL
Grade Calculation
Conditions
Condition1
Result Pass =IF(H80="pass",IF(F80>=180,"A","B"),"---")
Total Above 180 , First or Second
Condition2
Result Pass =IF(H80="Pass",IF(F80<120,"C",IF(F80>=180,"A","B")),"---")
Total Above 180 , First or Second
Below 120 Third
Condition3
Result Pass
Total Above 180 - First =IF(H80="Pass",IF(F80>=180,"A",IF(AND(F80>120,F80<180),"B",IF(F80<=120,"C"))),"---")
between 120 & 180 - Second
Below 120 - Third
22. M.S.N.Durga Prasad
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Exe-6 This example shows how the =VLOOKUP() is used to pick the cost of a spare part for
different makes of cars.
The =VLOOKUP() scans down row headings in column F for the spare part entered in column C.
When the make is found, the =VLOOKUP() then scans across to find the price, using the
result of the =MATCH() function to find the position of the make of car.
Maker Spare Cost Lookup Table
Vauxhall Ignition £50 =VLOOKUP(C101,$H$101:$K$106,2,0) Vauxhall Ford VW
VW GearBox £600 =VLOOKUP(C102,$H$101:$K$106,4,0) GearBox 500 450 600
Ford Engine £1,200 =VLOOKUP(C103,$H$101:$K$106,3,0) Engine 1000 1200 800
VW Steering £275 =VLOOKUP(C104,$H$101:$K$106,4,0) Steering 250 350 275
Ford Ignition £70 =VLOOKUP(C105,$H$101:$K$106,3,0) Ignition 50 70 45
Ford CYHead £290 =VLOOKUP(C106,$H$101:$K$106,3,0) CYHead 300 290 310
Vauxhall GearBox £500 =VLOOKUP(C107,$H$101:$K$106,2,0)
Ford Engine £1,200 =VLOOKUP(C108,$H$101:$K$106,3,0)
Problems
Exe-1 Number 1 Number 2 Number 3 Number 4 Number 5
253 456 123 258 336
452 524 A 635 458
325 369 253 425 A
458 369 325 215
236 756 452 325 285
569 254 357 452 248
23. M.S.N.Durga Prasad
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Calculate Ans.
Total
Average
Minimum
Maximum
Count of Number cells
Count of Blank Cells
Count of fill cells
Count of "458" number cell
Count of "458" Not number cell
Sum of "325" number cell
Sum of "325" Not number cell
Exe-2
S.No Name Eng Mat Sci Total Average Result Grade Rank
1 Vignan 75 85 65
2 Pavan 38 40 40
3 Kiran 75 42 48
4 Chandra 68 85 68
5 Ravi 84 68 48
6 Siva 65 90 85
7 Nageswara Rao 68 67 62
8 Abdul 75 78 42
9 Kanth 32 30 84
10 Uday 75 49 72
24. M.S.N.Durga Prasad
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Total
Average
Result Find the result if the student has got above 35 in all subjects then PASS otherwise FAIL
Grade Calculation Conditions
Condition
Result Pass
Total Above 180 - First
between 120 & 180 - Second
Below 120 - Third
Rank
Condition
Result Pass
Total Highest Number 1St Rank
Exe-3
Description Qty Rate Amount Dis.Amt Net Amt
Hard Disk 15 1500
Keyboard 20 500
Mouse 45 300
Keyboard 35 500
Hard Disk 25 1500
Keyboard 45 500
Mouse 15 300
Hard Disk 35 1500
Mouse 30 300
Conditions
Qty Dis.Rate
Mouse Below 20 0%
20-35 3%
Above 35 5%
Hard Disk Below 20 2%
20-30 4%
Above 30 6%
Keyboard Below 25 2%
25-40 5%
Above 40 7%
25. M.S.N.Durga Prasad
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Exe-4
Name
Basic
Salary
HRA TA/DA
Gross
Salary
PF ESI 1.75% PT Tot Dedu. Net Salary
Vignan 6500 4000 800
Pavan 5000 3500 700
Kiran 6000 3800 760
Chandra 4800 2500 500
Ravi 5500 2500 500
Siva 5750 3750 750
Nageswara Rao 6500 4000 800
Abdul 5000 3750 750
Kanth 5500 4000 800
Uday 6000 4000 800
Conditions
Gross Total of Basic, HRA, TA/DA
PF 12% on Basic
ESI
Gross below 10000 ESI 1.75%,
Above 10000 ESI 0%
PT Gross Below 10000 Amount 0, Between 10000-15000 Amount 50 Above 15000 Amount 100
Tot Dedu. Total of PF, ESI
Net Salary Deduction of Gross salary, Tot deductions
26. M.S.N.Durga Prasad
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Exe-5 Sheet 1 (Student Admit Details)
Student ID Name Course Ph.No Fees
STU-0001 Siva Tally 9177648745 3500
STU-0002 Prasad FI-CO 25000
STU-0003 Kiran MS-Office 2000
STU-0004 Chandra Java 5000
STU-0005 Ravi Oracle 10000
Sheet 2 (Receipt Details of Students)
Rec. No Stu. ID Name Course Amount
RC-1 STU-0001 1500
RC-2 STU-0004 2000
RC-3 STU-0002 5000
RC-4 STU-0003 2000
RC-5 STU-0002 10000
Sheet-2 Name Column
Copy of "Name" from Student admit details with "Stu.ID" (Receipt
Details Sheet)
Course Column
Copy of "Course" from Student admit details with "Stu.ID" (Receipt
Details Sheet)
Sheet 3 (Students Dues List)
Stu. ID Name Course Total Fees Receipt Balance
STU-0001
STU-0002
STU-0003
STU-0004
STU-0005
STU-0006
Sheet-3 Name Column Copy of "Name" from Student admit details with "Stu.ID" (Student Due List)
Course
Column Copy of "Course" from Student admit details with "Stu.ID" (Student Due List)
Total Fees
Column Copy of "Fees" from Student admit details with "Stu.ID" (Student Due List)
Receipt
Column
Copy of Totals from Student Receipt Details with "Name" or "Stu.ID" (Student
Due List)
27. M.S.N.Durga Prasad
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Exe-6 Sheet 1 (Data Sheet)
Date T.Type Voucher Name Amount
01-04-2017 Cash Receipt
01-04-2017 Cash Payment
01-04-2017 Cash Deposit
01-04-2017 Cash Sale
01-04-2017 Cash Purchase
02-04-2017 Credit Sale
02-04-2017 Cash Receipt
02-04-2017 Cash Payment
Sheet 2 (Cash Sheet Day wise)
Opening Balance
Date Receipt Payment Balance
01-04-2017
02-04-2017
03-04-2017
04-04-2017
05-04-2017
Sheet 2 Conditions of Receipt & Payment
Total of Receipt, Sale in "Voucher" Column with "T.Type" of Cash only and "date" wise
Total of Payment, Purchase, Deposit in "Voucher" Column with "T.Type" of Cash only and
"date" wise
28. M.S.N.Durga Prasad
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Exe-7 Using Pivot Table Calculate the Customer Outstanding Balance
Party Name Amount Receipt
PRASAD PEN WORKS, 17,742 17,742
SATYA SRINIVASA TRADERS 1,01,668 51,668
PRASAD PEN WORKS, 7,514
SRI SAI PEN CORNER 34,539 34,539
GUPTA AGENCIES 31,814 31,814
SWATHI AGENCIES 3,596
KOTHURI TRADERS 10,155 10,155
PRASAD PEN WORKS, 9,365
GUPTA AGENCIES 21,584 21,584
PRASAD PEN WORKS, 19,188 19,188
SHREE PARSHAVNATH ENTERPRISES 62,983
KOTHURI TRADERS 3,040 3,040
VEERANJANEYA ENTERPRISES 39,761 39,761
KOTHURI TRADERS 14,345 14,345
GUPTA AGENCIES 30,139 30,139
KOTHURI TRADERS 21,593
GROWELL ENTERPRISES 20,165 20,165
SHREE PARSHAVNATH ENTERPRISES 38,424 38,424
KOTHURI TRADERS 12,032
SRI DATHA SAI AGENCYS 2,471 2,471
SATYA SRINIVASA TRADERS 40,622 40,622
GROWELL ENTERPRISES 5,136 5,136
SRI SAI PEN CORNER 45,385
Ans Format
Party Name Amount Receipt Balance
