SAP ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE

SAP
FI-CO
ECC6
Prepared by
M.S.N.D.Prasad
Vijayawada
+91 9177648745/7207242947
msndurgaprasad@gmail.com
www.facebook.com/pages/Online-Tutorial-Point
ACCOUNTS RECEIVABLE
&
ACCOUNTS PAYABLE
ACCOUNTING
with
CUSTOMIZATION

AP & AR Accounting
msndurgaprasd@gmail.com +91 91776 48745
ACCOUNTS RECEIVABLE & PAYABLE ACCOUNTING
Accounts Payable
The Accounts Payable application component records and manages accounting data
for all vendors. It is also an integral part of the purchasing system. Deliveries and
invoices are managed according to vendors. The system automatically triggers
postings in response to the operative transactions.
Accounts Receivable
The Accounts Receivable application component records and manages accounting
data of all customers. It is also an integral part of sales management. All postings in
Accounts Receivable are also recorded directly in the General Ledger. Different G/L
accounts are updated depending on the transaction involved (for example, receivables,
down payments, and bills of exchange).
Reconciliation Account
You use this field to indicate G/L accounts as being reconciliation accounts. For each
Subledger account, you must keep at least one reconciliation account in the general
ledger. The "Receivables from goods and services" account is an example of a
reconciliation account for customers. Enter Customer in the Reconciliation account
for account type field. Enter a Vendor in this field for a vendor reconciliation account.
During regular reconciliation, you check whether the balance of the reconciliation
account matches the balance of the corresponding subledger account. You define
reconciliation accounts by specifying in the G/L account master record the account
type (such as fixed assets, vendor or customer) for which the account is to be used.
You have created a reconciliation account "Receivables" for accounts receivable. You
must specify the account number of the reconciliation account in the master records of
the customer accounts. The system checks whether the named reconciliation account
is permitted for the account type "customer”. More information on the reconciliation
account can be found in the FI Accounts Receivable and Payable
Accounting documentation in the sections on customer master records and vendor
master records. Reconciliation operations are described in FI Closing and Reporting.

AP & AR Accounting

AP & AR Accounting
ACCOUNTS PAYABLE ACCOUNTING
Define Account Groups with Screen Layout (Vendors) OBD3
SAP menuToolsCustomizingIMG Execute ProjectClick SAP Reference
button (SPRO stands for SAP Project Reference Object) (we called UPTOSPRO)
Financial Accounting (New)Accounts Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account Groups with Screen Layout (Vendors)
Select new Entries button
Double click on Company Code data
Double Click on Account Management
Select Next Entry Button

AP & AR Accounting
Double Click on Account Management

AP & AR Accounting
Create Number Ranges for Vendor Accounts XKN1
Upto SPRO
Financial Accounting (New)Accounts Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account Groups with Screen Layout (Vendors)
Click on Change Intervals
Click on Insert Intervals
Assign Number Ranges to Vendor Account Groups OBAS
Up to SPRO
Financial Accounting(New)Accounts Receivable and Accounts PayableVendor
AccountsMaster RecordsPreparations for Creating Vendor Master
RecordsAssign Number Ranges to Vendor Account Groups
Select position button
Click Enter

AP & AR Accounting
Creation of G/L Accounts FS00
Sundry Creditors (100505)

AP & AR Accounting
Inventory Raw Material (200105)

AP & AR Accounting
Creation of Vendors Master data XK01
AccountingFinancial AccountingAccounts PayableMaster recordsMaintain
centrallyCreate
Click enter (3times)

AP & AR Accounting
Vendor document type & No. Range OBA7
Type No From No To No
KA 17/13 4001 5000
KR 19 5001 6000
KZ 15 6001 7000
Purchase invoice Posting F-43
Accounting Financial Accounting Accounts Payable Document Entry
Invoice – General (Posting Keys- 31 Vendor Credit, 21Vendor Debit)

AP & AR Accounting
Go & View Vendor Open line item FBL1N
AccountingFinancial AccountingAccounts PayableAccount Display/change
line items
Select Execute

AP & AR Accounting
Define Tolerances for Customers/Vendors OBA3
Path: -Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOpen Item ClearingClearing DifferencesDefine Tolerances for
Customers/Vendors
Vendor outgoing Payment F-53
AccountingFinancial AccountingAccounts PayableDocument
EntryOutgoing PaymentPost
Click on Process Open Item
Click Save

AP & AR Accounting
AUTOMATIC DISCOUNT GENERATE
Creation of 1 G/L Account FS00
Discount Received (300105)

AP & AR Accounting
Define Accounts for Cash Discount Taken (SAP4.7 Ver.) OBXU
Up to SPRO Same path
TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine
Accounts for Cash Discount Taken
Click Enter
Click Save
Define Accounts for Lost Cash Discount (SAP ECC6 Ver.) OBXV
TransactionsOutgoing PaymentsOutgoing Payments Global Settings Define
Accounts for Lost Cash Discount
Click Enter
Save

AP & AR Accounting
Purchase invoice posting F-43
Vendor outgoing Payment with discount F-53
Click save
Double click on blue con line item give the required fields and save

AP & AR Accounting
ADVANCE PAYMENT TO VENDORS
Creation of G/L Account FS00
Sundry Creditors Advance (200110)

AP & AR Accounting
Define Alternative Reconciliation Account for Down Payments OBYR
Up to SPRO
Financial Accounting (New)  Accounts Receivable and Accounts Payable
Business Transactions Down Payment Made Define Alternative Reconciliation
Account for Down Payments
Double click on SGL (A- Down payment on current assets)
Click Enter

AP & AR Accounting
Advance Paid to vendors F-48
Accounting Financial Accounting Accounts Payable Document entry Down
payment Down payment

AP & AR Accounting
Purchase Invoice Posting F-43
Go & View Vendor Open Item FBL1N
Execute button

AP & AR Accounting
Transfer Special GL to Normal GL(Advance Clear) F-54
AccountingFinancial AccountingAccounts PayableDocument entryDown
paymentClearing
Double Click on Transfer posting
GO & VIEW VENDOR OPEN ITEM FBL1N
VENDOR OUTGOING PAYMENT F-53

AP & AR Accounting
Bank Accounting
HDFC bank (200115)

AP & AR Accounting
Define House Banks FI12
Up to SPRO
Financial Accounting (New)Bank AccountingBank AccountsDefine House
Banks
Click on Create button
Double click on BANK ACCOUNTS

AP & AR Accounting
Define Number Ranges for Checks FCHI
Up to SPRO
Financial Accounting (New) Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing Payments
Payment Media Check Management Define Number Ranges for Checks
Click on Change button
Click on Create button
Doc.No 5004

AP & AR Accounting
Vendor Outgoing Payment F-53
It give doc. No 6005
Creation of manual checks FCH5
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
InformationCreate Manual Checks
Click Enter
Click save

AP & AR Accounting
Display of Check Register FCHN
Information DisplayCheck Register
Select Execute button
Enter Encashment date FCH6
Information ChangeAdditional Info/Cash
Enter

AP & AR Accounting
Execute button
Vendor Payment Through Bank F-53
Doc. No 6006

AP & AR Accounting
Creation of Manual checks FCH5
Enter
Cancelation of Issued Checks FCH9
Information VoidIssued Checks
Click on Void button
It give the message of check is voided, payment document was not reversed

AP & AR Accounting
Reissue of Check (Creation of Manu Checks) FCH5
Information CreateManual Checks
Invoice - General

AP & AR Accounting
Outgoing Payment F-53
Outgoing PaymentPost
Creation of Manual Check FCH5
Information Create Manual Check
Cancelation of Issued Check & Payment FCH8
Information VoidCancel Payment
Click on Cancel Payment button
It gives the Message Check Cancel & Document was reverse.

AP & AR Accounting
Cancelation of unused Checks FCH3
Information Void Unused Checks
Click on Void Button

AP & AR Accounting
Define Account Groups with Screen Layout (Customers) OBD2
Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataDefine Account Groups with Screen Layout (Customers)
Select New Entries Button
Double click on Account Management
Select Next Entry button

AP & AR Accounting
Double click on Company code data
Double click on Account Management

AP & AR Accounting
Create Number Ranges for Customer Accounts XDN1
Upto SPRO
Master DataCreate Number Ranges for Customer Accounts
Select Change Interval button
Select Insert Interval button
Assign Number Ranges to Customer Account Groups OBAR
Upto SPRO
Master DataAssign Number Ranges to Customer Account Groups
Select Position button
Enter

AP & AR Accounting
Creation of 2 G/L Accounts FS00
Sundry Debtors – 200120

AP & AR Accounting
Sales – 300000

AP & AR Accounting
Creation of Customer Master data XD01
AccountingFinancial AccountingAccounts ReceivableMaster
RecordsMaintain CentrallyCreate
Enter
Click on Company code data button
Select Payment Transactions Tab

AP & AR Accounting
Define Customer Document types & Number ranges OBA7
Type No.Range Year From No To No
DA (Customer document) 16/12 2014 7001 8000
DR (Customer invoice) 18 2014 8001 9000
DZ (Customer payment) 14 2014 9001 10000
Sales Invoice Posting F-22
Accounting Financial Accounting Accounts Receivable Document Entry
Invoice - General

AP & AR Accounting
Click save
Go & View Customer Open Item FBL5N
Accounting Financial Accounting Accounts Receivable Account
Display/change line items
Execute button

AP & AR Accounting
Customer Incoming Payment F-28
Accounting Financial Accounting Accounts ReceivableDocument entry
Incoming payment
Click save

AP & AR Accounting
Accounting Financial Accounting Accounts Receivable Account
Display/change line items

AP & AR Accounting
Automatic Generate Discount in Customers
Creation 1G/L Account FS00
Discount Allowed 400210

AP & AR Accounting
Define Accounts for Cash Discount Granted OBXI
Up to SPRO
Financial Accounting(New)Accounts Receivable and Accounts Payable Business
Transactions Incoming Payments Incoming Payments Global Settings Define
Accounts for Cash Discount Granted
Enter
Click Save
Incoming Payment with discount F-28

AP & AR Accounting
Click Save
Double click on blue line items & give the required fields

AP & AR Accounting
Advance to Customers
Creation of 1G/L Account FS00
Sundry Debtors Advance (100510)

AP & AR Accounting
Define Reconciliation Accounts for Customer Down Payments OBXR
Path: - Up to SPRO
Financial Accounting(New) Accounts Receivable and Accounts Payable
Business Transactions Down Payment Received Define Reconciliation Accounts
for Customer Down Payments
Double click on Special G/L (A)

AP & AR Accounting
Advance Received from Customers F-29
Accounting Financial Accounting Accounts Receivable Document entry
Down paymentDown payment

AP & AR Accounting
Go & Vie Customer Open Item FBL5N
Execute

AP & AR Accounting
Transfer Special G/L to Normal G/L F-39
Accounting Financial Accounting Accounts Receivable Document entry
Down payment Clearing
Click on Process Open item
Double click on Transfer Posting
Click Save
Go & Vie Customer Open Item FBL5N
Execute

AP & AR Accounting
Incoming Payment F-28

AP & AR Accounting
Bills of Exchange
Creation of 2 G/L Accounts FS00
Sundry Debtors Bills of Exchange 200125

AP & AR Accounting
HDFC bank Bill discounting 100400

AP & AR Accounting
Define Alternative Reconcil. Acct for Bills/Exch. Receivable OBYN
Up to SPRO
Financial Accounting(New) Bank Accounting  Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange
Receivable Define Alternative Reconcil.Acct for Bills/Exch.Receivable
Double click on Special G/L (W)
Chart of Accounts
Enter

AP & AR Accounting
Define Accounts for Bill of Exchange Transactions OBYH
Up to SPRO
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange
ReceivableDefine Accounts for Bill of Exchange Transactions
Double click on BDS (Bank discount charges)
Define Bank Subaccounts OBYK
Up to SPRO
Exchange Transactions Bill of Exchange Receivable Present Bill of Exchange
Receivable at Bank Define Bank Subaccounts
Select new entries button

AP & AR Accounting
Bill of Exchange Payment F-36
AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchange Payment

AP & AR Accounting
It gives document number 9005

AP & AR Accounting
Bill discounting at bank F-33
of exchangeDiscounting Payment
Click on Select bill of exchange
Save
Double click on blue line items & give the required fields

AP & AR Accounting
Go & View G/L Open item FBL3N/FAGLL03
Accounting Financial Accounting General Ledger Account Display/Change
Line Items
Execute
Reverse contingent liability F-20
of exchangeReverse contingent liability
Click on Edit Line Item

AP & AR Accounting
Go & View G/L Open item FBL3N/FAGLL03
Accounting Financial Accounting General Ledger Account Display/Change
Line Items

AP & AR Accounting
Arrear Interest Calculation

AP & AR Accounting
Define Interest Calculation Types OB46
TransactionsInterest CalculationInterest Calculation Global SettingsDefine
Interest Calculation Types
Define Number Ranges for Interest Forms FBN1
Financial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global Settings Define
Number Ranges for Interest Forms
Prepare Interest on Arrears Calculation OB82
SPRO Same path
TransactionsInterest CalculationInterest Calculation Global Settings Prepare
Interest on Arrears Calculation

AP & AR Accounting
Define Reference Interest Rates OBAC
SPRO Same path
TransactionsInterest Calculation Interest Calculation Define Reference Interest
Rates
Define Time-Based Terms OB81
SPRO Same path
TransactionsInterest Calculation Interest Calculation Define Time-Based
Terms
Select Next Entry button
Enter Interest Values OB83
SPRO Same path
TransactionsInterest Calculation Interest Calculation Enter Interest Values

AP & AR Accounting
A/R: Calculation of Interest on Arrears OBV1
SPRO Same path
TransactionsInterest CalculationInterest Posting A/R: Calculation of Interest
on Arrears
Select create button
Click enter
Select Accounts Button
Enter

AP & AR Accounting
Assign Forms for Interest Indicators OB84
SPRO Same path
TransactionsInterest Calculation PrintAssign Forms for Interest Indicators
Assign Interest Indicator to customer Accounts XD02
Accounting Financial Accounting Accounts Receivable Master records
Change
Select Company code data

AP & AR Accounting
Execute of Interest F.24
AccountingFinancial AccountingAccounts ReceivablePeriodic
processingInterest calculationArrears interestFree selections

AP & AR Accounting
Click on Print Preview
It give the Print Letter
Select Back arrow one time
It give message Session RFDUZI00created
Go to System
ServicesBatch in putSession
Select our Session click on Process
Select display error only
Click on process
Click on Exit batch in put

AP & AR Accounting
Tax on Sales/Purchase
Creation of 1G/L Account FS00

AP & AR Accounting
Check Calculation Procedure OBYZ
SPRO Same path
Financial AccountingFinancial Accounting Global SettingsTax on
Sales/PurchasesBasic SettingsCheck Calculation Procedure
Double click on Define Procedures
Select MSMSTX
Double Click on Control
Select New Entries button
Click save
Assign Country to Calculation Procedure (OBBG)
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Basic Settings Assign Country to Calculation Procedure
Select Position button
Click enter
Click save
Define Tax Codes for Sales and Purchases FTXP
Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Click enter

AP & AR Accounting
Click enter
Click enter
Put cursor Output tax Click on deactivate line
Click save
Click enter
Click enter

AP & AR Accounting
Put cursor output tax click on deactivate line
Click Save
Enter
Click enter
Click save
Click enter

AP & AR Accounting
Click enter
Put Cursor Input Tax Click on
Deactivate button
Click save
Click enter
Enter
Put Cursor Input Tax Click on Deactivate button & Click save

AP & AR Accounting
Enter
Click enter
Click save
Define Tax Accounts OB40
Sales/Purchases Posting Define Tax Accounts

AP & AR Accounting
Double Click on MWS (Output Tax)
Click enter
Click save
Click save
Double Click on VST (Input Tax)

AP & AR Accounting
Click save
Click save
Assign Tax Codes for Non-Taxable Transactions OBCL
Sales/Purchases Posting Assign Tax Codes for Non-Taxable Transactions
Click save
Assign Tax code to G/L Accounts FS00
Inventory Raw Material (200105)
Click Change

AP & AR Accounting
Sales (300000)
Post a G/L document using tax F-02/F-22/F-43
Sales Invoice Posing F-22
Click enter
Click enter

AP & AR Accounting
Click save
Double click on blue con line item
Go & view G/L Open Item FBL3N/FAGLL03
Execute button

AP & AR Accounting
Define Dunning Areas OB61
Upto SPRO
TransactionsDunningBasic Settings for DunningDefine Dunning Areas
Define Dunning Procedures FBMP
Upto SPRO
Financial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsDunning Dunning Procedure Define Dunning Procedures
Select Dunning Texts button
Click enter

AP & AR Accounting
Select New Company code button
Click Enter
Click enter
Click save
Select Dunning Level button
Click on Charges button

AP & AR Accounting
Select Dunning Text button
Click enter
Select Back arrow button
Click save

AP & AR Accounting
Assign Dunning Procedure for Customer XD02
Click enter
Select Company code data
Click save
Execution of Dunning F150
Accounting Financial Accounting Accounts Receivable Periodic
processingDunning
Select Parameter tab

AP & AR Accounting
Click save
Select back arrow button
Click on Schedule Button
Click on Continue

AP & AR Accounting
Click on Schedule
Keep on Cursor until it give Message
Dunn. Selection is Complete
Click on Dunning history button
Click save
Click save
Select back arrow button
Select sample Print out button

AP & AR Accounting
Click on Continue
Click on display button
IT GIVES DUNNING LETER DISPLAY

SAP ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE

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