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Creating a Data Management Plan
1. Data Management
Plan
Creating a
CLARA S. FOWLER
MSLS, AHIP
Research Services and Assessment Manager
Research Medical Library
University of Texas MD Anderson Cancer Center
3. 2) What is required in the NIH DMP?
1) What is a data management plan?
AGENDA
3) What changes can we expect?
3) What tools are available to us?
4. Data Management Plans
Description of how you will create, organize,
and archive data generated by your research
Description of how you will share your data in
compliance with your funder’s requirements
Reviewed as part of the grant application
Every funding agency has their own
requirements and these requirements are likely
changing
5. BENEFITS How do data management plans benefit
the researcher?
1. Prevent data loss
2. Create data in formats that will have a better chance
of being read in the future
3. Describe what resources will be needed to preserve
the data and obtain funding for those resources
4. Create data that is searchable
5. Comply with federal agency grant proposal
requirements
6. Create well-described and organized data to support
publication requirements
7. Facilitate the re-use of data sets, open access, and
data sharing
6. http://www.nature.com/news/scientists-losing-data-at-a-rapid-rate-1.14416
“Most of the time,
researchers said ‘it’s
probably in this or that
location’, such as their
parents' attic, or on a zip
drive for which they haven’t
seen the hardware in 15
years," says Timothy Vines,
the lead author on the study
and an evolutionary
ecologist at the University of
British Columbia
7. Prevent data loss by saving
data in a long-term data
storage facility that
provides backups.
Data usually needs to be
kept for a minimum of 3
years after the conclusion
of the grant or 3 years
after the data is released to
the public (whichever is
later).
Flickr: Jordi Sanchez Teruel
8. Data Archiving
Contact Information Services at
MD Anderson for internal data
storage solutions
Organizations/Public Archives for
data storage
Fee-based options for data storage
9. Flickr: Torklld Retvedt
Server Room at CERN
UK Data Archive: File Formats
http://www.data-archive.ac.uk/create-
manage/format/formats-table
11. Sharing Your Data
“Investigators who incorporate data sharing in the
initial design of the study may more readily and
economically establish adequate procedures for
confidentiality and sharing a useful dataset.”
- NIH Data Sharing Policy
12. Privacy Concerns
Identifiers removed
through data
cleaning
Data sharing
agreements
restricting use
All elements should
be addressed in the
Data Management
Plan
Flickr: Jordi Sanchez Teruel
13. NIHDATASHARING
“Data should be made as widely and
freely available as possible while
safeguarding the privacy of
participants, and protecting confidential
and proprietary data.”
- Final NIH Statement on Sharing Research Data
Feb. 26, 2003
14. NIH Data Sharing Plan
Schedule for data sharing
Format of final data set
Documentation and analytical
tools to be provided
Data sharing agreement
requirements
Mode of sharing
15. Data Sharing Methods
Publishing
Researcher Response
Data Enclave (closed
community)
Data Archive
Mixed Mode (more than one
version of the dataset)
17. NIH Plans for Data Sharing &
Data Management Plans
All NIH-funded research:
1. Demonstrates a commitment to share data, at a
minimum the data underlying any publications
2. Describes the data to be produced and the
metadata standards used to describe the data
3. Describes how data will be shared, provisions
for the reuse of data, and timelines for public
access of data
4. Provides for protecting privacy, confidentiality,
data security, and intellectual property
http://www.dlib.indiana.edu/~jenlrile/metadatamap/
18. NIH PLANS FOR DATA SHARING
PEER REVIEW OF DATA MANAGEMENT
PLANS
NIH will ensure that the merits of
digital data management plans are
considered during the peer review
process for extramural research
grants and contracts.
NIH will review progress reports for
data management plan adherence
http://blogs.warwick.ac.uk/rex23phd11/entry/thing_14_the/
19. NIH PLANS FOR DATA SHARING
DATA DISCOVERABILITY, CITING, AND ARCHIVING
Create a citable unique identifier (much like the PMCID for articles)
NIH will expect researchers to deposit data in a publicly-accessible NIH
repository before considering other means of making data available.
Enhance existing repositories to minimize submission burden,
accommodate additional data, and support interoperability
20. Open Data – Nature Journals
Supporting data must be made available to
editors and peer-reviewers at the time of
submission for the purposes of evaluating the
manuscript. The preferred way to share large
data sets is via public repositories.
Unstructured repositories
like figshare and Dryad are suitable
alternatives if no structured public repositories
exist.
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