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Data management plans (DMPs)- 16 Feb 2017


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Have you implemented a Data Management Plan (DMP) tool at your institution or are you currently involved in discussions to implement one? Would you like to connect with others who are involved in implementing DMPs? Then this webinar is for you!

This webinar will bring together those involved in planning or implementing DMP to exchange information and explore ideas around DMP.


Kathryn Unsworth and Natasha Simons lead the conversation by starting off with a few thoughts on:
-- a wrap up of the DMP Birds of a Feather session at eResearch Australasia (Oct 2016)
-- DMPs v2
-- discussion around DMPs as Thing 15 in the 23 (Research Data) Things program
-- and some thought provoking ideas.
This section WILL be recorded.

Then open up for discussion - NOT recorded.

We will also be looking to gauge interest in the formation of a DMP Community of Practice in Australia.



Significant advocacy and technical enterprise have been directed towards the development and use of DMP tools. However, the agents and motivations driving DMP use differ, presenting use cases to explore and questions to be answered:
-- Why implement a DMP tool?
-- Does DMP use align with an agent’s motivations and more importantly with intended outcomes?
-- What are the expected outcomes?
-- Is there a one-size-fits-all DMP?
-- Is best practice for researchers an aim or a hoped-for by product?


More info about DMPs:
Australian DMP examples:



Published in: Education
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Data management plans (DMPs)- 16 Feb 2017

  1. 1. Webinar: Data Management Plans 16 February 2017 Natasha Simons Kathryn Unsworth
  2. 2. The Australian National Data Service (ANDS) makes Australia’s research data assets more valuable for researchers, research institutions and the nation.
  3. 3. Getting involved #andsdata Please use the Chat box for questions and comments
  4. 4. Data Management Plans
  5. 5. Todays webinar in 3 parts 1. Talks: • DMPs – overview + intro to v2.0 (Natasha) • DMP Birds of a Feather session at eResearch Australasia (Kathryn) • DMPs at The University of Melbourne (Nick Smale) 2. Open Mike time 3. DMP Community of Practice in Australia. There will be a pop up survey for your ideas after you leave the webinar - please don’t ignore it! We’ll relay questions and tweets during the webinar, so please Chat pod & Tweet as things occur to you
  6. 6. Natasha Simons DMP webinar Senior Data Management Specialist 16 February 2017
  7. 7. What are Research DMPs? A research data management plan is a document that describes: • What research data will be created • What policies will apply to the data • Who will own and have access to the data • What data management practices will be used • What facilities and equipment will be required • Who will be responsible for each of these activities. research-data-things/all23/thing-15
  8. 8. Why DMPs? The carrot: improvements to efficiency, protection, quality and exposure. The stick: basic data management is required by the Australian Code for the Responsible Conduct of Research; some funders mandate DMPs e.g. NSF. Institutional reasons: keep a register of data creators and their needs (planning); reduce risk associated with unorganised data collection etc.
  9. 9. Added incentives for researchers University of Colorado Boulder 2015 DMP competition – see winners at guidance At Curtin University, data management plans are mandatory if a researcher:​​ • Requires human or animal research ethics approval • Is an HDR (Higher Degree by Research) student • Would like access to the R: drive See 8
  10. 10. DMP tools
  11. 11. Next gen DMP Tools?
  12. 12. “apples” DMPs • PDF or word doc • Not connected to any system • Complete at start of project • Outcome not measured • Not machine-readable • Private
  13. 13. “apples + peanut butter” DMPs • “DMP 2.0” • Public • Measurable • Connected to at least one system • Machine readable • Consistent with FAIR principles • Flexible living document + = Yum!
  14. 14. DMP BoF – eResearch Australasia 2016 – report back DMPs: Aligning use to motivations and intended outcomes
  15. 15. Abstract (extract) DMPs are increasingly seen as a key component of data infrastructure. Fundamentally, DMPs are a mechanism for researchers to state their intentions on how they plan to manage their data across the data lifecycle. However, the agents and motivations driving DMP use differ, providing us with a number of use cases to examine and interrogate. DMP use is now driven by multiple agents: funding bodies to encourage data sharing, researchers themselves as a project management tool, and institutions to increase researcher efficiency, for business intelligence or as a connection point for systems integration. Questions posed to presenters and the audience included: • Why implement a DMP tool? • Does DMP use align with an agent’s motivations and more importantly with intended outcomes? • What are the expected outcomes? • Enterprise-level DMP tools (one-size-fits-all) – what is their place in the landscape? • Is ‘best practice’ for researchers the aim or a hoped for by-product?
  16. 16. NCSU DMP Service by Cross, Davis NSF Further Guidance in 2017-2018 Note: Machine-Readable DMPs Research Ideas and Outcomes (RIO) journal DMP for Moore Investigator in Data Driven Discovery Grant Public Access Plans CENDI (Federal Agencies Public Access Programs) SPARC (Federal Agencies Data Sharing Requirements) Chris Erdmann - Chief Strategist for Research Collaboration (NCSU)
  17. 17. Goal Helping a research group to reach, document and communicate data management decisions Live document Metadata reuse from existing systems Metadata reuse to other systems Guided questions Minimum mandatory questions Conditional questions Supporting and supported by data management governance and policy procedures 1 7 Sue Cook - Data Librarian, Research Data Support Team (CSIRO)
  18. 18. Working Party Issues Policy & Procedure Online Form System Integration Libbie Blanchard – Senior librarian, Research (CQU)
  19. 19. Old UoM DMP template New UoM DMP template* Forms Questions Words Guidance Mandatory Purpose * New UoM DMP template produced by Peter Neish, Nick Smale, Helen Philip-Tchepikov, Benjamin Cleary, members of the UoM DMP working group 2 90 11,689 word 40 page document ✓ (but little evidence of researchers using it) ? 3494 - - - - - #1 aim of helping the individual researcher for project management Nick Smale – Project Officer, OREI (UoM)
  20. 20. DMP use cases • Funding bodies or institutions requiring researchers to complete DMPs to encourage the sharing of better managed data – improve return on investment • Measurable outcome: Researchers who do DMPs more likely to share data • Institutions requiring researchers to complete DMPs to effect change in researcher behaviour and practices - educative tool • Measurable outcome: Researchers who do DMPs more efficient and productive • Institutions requiring researchers to complete DMPs to garner information about what data are being created/collected/compiled during the course of research - business intelligence tool • Measurable outcome: Institutions actively using DMP data for business purposes • Researchers complete DMPs (or data management plans/planning) as part of their routine research project design and planning - project management • Measurable outcome: Projects that have DMPs are more efficient and better capitalised
  21. 21. Senior Data Management Specialist NATASHA SIMONS With the exception of third party images or where otherwise indicated, this work is licensed under the Creative Commons 4.0 International Attribution Licence. ANDS is supported by the Australian Government through the National Collaborative Research Infrastructure Strategy Program. Monash University leads the partnership with the Australian National University and CSIRO. KATHRYN UNSWORTH Data Librarian – Institutional Engagement