This document provides instructions and examples for writing different types of letters. It discusses the typical six parts of a letter, including the heading, greeting/salutation, body, subscription, signature, and receiver's address. It provides examples of salutations and subscriptions used in different contexts. The document also contrasts the formatting of private versus official letters and includes two sample letters, one personal and one official, to demonstrate the concepts and best practices discussed.

1.  Subject:- English Language &
Communication(Lab)
 Code:- HU 201

3.  Letter is a hard copy of document.
 It is a non-verbal and writing based
communication process.
 We can sent message to long distance
through the letter.

5. Six parts of a letter:
1. Heading
2. Greeting or Salutation
3. Body of the letter
4. Subscription or leave-taking
5. Signature
6. Superscription or Receiver’s address

7. In the privet letter, the sender’s full address is
Given on top right hand corner of the
letter(with date)
****In case of official letter the sender’s
address and date are given on the left hand
side at the bottom.
Name-Bapan Maity
P.O.-Haldia
Dist.- Purbamedinipur
Date:- 25.03.14

8. Salutation:
A. ‘Sir’ to official superior or a stranger.
B. ‘Dear’ or ‘My dear’ , intimate friends or
relatives, brother, sister, father, mother etc.
C. ‘My dear sir’, ‘Dear sir’, ‘My dear Mr. Sen.’ to
person more personal and intimate.
It is the formal style of address to the person to whom
the letter is being sent . It is requires a separate line in
the left hand side. A comma(,) is a must after salutation
or greeting. Different form of salutation are given
bellow ;

9. It is includes the message of the
letter. It may be written one or several
paragraphs. In case of the official letter
unlike the personal one, the message must
be short but in a straightforward manner.
.

10. It is a polite or courteous leave taking written just
bellow on the concluding line of the body of the letter.
The subscription has the following forms;
 ‘Yours faithfully’ or ‘Faithfully yours’(in official letter)
 ‘Your sincerely’ (to friends , elder or younger etc.)
 ‘Your truly’ (in business letter,unknown and unfamiliar
person)
 ‘Your ever’(to very intimate person )
 ‘Yours obediently’ (to headmaster,principal,teacher of
an academic institution)

11.  In the personal or family letter ,only
the first name will suffice.But in case
of official or business letters, the
writer’s full name is must.

12. The person’s full name and address, whom the letter is being
sent, is write on the post card or envelop in clear and good
handwriting so that it may be very legible.

13. 1. Bapan Maity,Sutahata
Haldia, Medinipur.
14/5/14
2. My dear Ram
3 . What a great news ! I’m really glad to know that you
have passed the final examination with such a bright result. You
have got a star (*) with letter marks in three subject! So , please
accept my congratulation on your grad success.
With love.
4. Your truly
5. Bapan
6. Ram Roy
36 chaina town
Goa- 123456

14. To
The Manager
LIC of India
Kolkata-700005
Sub:Application for the post of Project manager
Sir,
In responds to the advertisement in The Telegraph, dated 10 may for the
post of The Project manager in your company , I beg to offer my
candidature and submit the following for your kind perusal.
Sir, I’m qualified M.P. and H.S. in first division and Graduate in
Computer Application from WBUT. And I have three years experience for
these post.
For my long experience and qualification , I hope consider me a for an
interview.Thanking you,
Yours faithfully,
Bapan Maity
Tamluk,Purbamedinipur
11 may,2014

15. To
The Editor
The Statesman
Kolkata-700001
Sub: High prices of essential commodities
Sir,
The prices of articles of everyday use is going up by leaps and bounds despite a
bumper production of food grains this year. The prices of essential commodities like
rice,puls,fish,sugar etc. Have gone up very high . As a result , the people especially those
living bellow the poverty line find it really hard to make both ends meet. Irregular supply
of essential articles from ration shop has worsened the situation. The dishonest vendors
are creating an artificial crisis in the market.
It is high time that government should take immediate stern measures to take
step against dishonest vendors to ensure a steady flow of essential commodities through
ration shop.
Thanking you,
Yours faithfully,
Bapan Mity
Tamluk,Purbamedinipur
10 may,2014

16. Write the letter P.O. Registration
Post
Peon Receiver