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Using tag bundles in intranetsPebbleRoad Pte Ltd, www.pebbleroad.comRead full article at http://www.pebbleroad.com/article...
3 facetsCountry   Sector   Doc type   ✤   Let’s say we have a document                                  library with 3 fac...
Trouble with filingCountries   Sectors    Document types                                        ✤   One way to select term...
Auto-completeCountries   Sectors       Document types                                            ✤   Another way is to use...
Recent terms                                         Project AARs, Project                                                ...
Tag bundle      Vietnam    Agriculture   Project report                    ✤   A tag bundle is nothing but a              ...
Filing with tag bundles    Vietnam  Agriculture                     Brazil                  Infocomm                      ...
Dropzone                                  1                                      ✤   Dropzone makes tagging a             ...
Browsing                                                                                      ✤   Tag bundles can be used ...
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Using tag bundles in intranets

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It’s common for enterprises to have a document library in their intranets that houses all types of administrative and operational content. Such a document library usually has a taxonomy to improve the discoverability and findability of content. However, there is one problem: documents need to get into the library first! Submitting a document to the library involves filing or tagging the document with the right taxonomic terms, a procedure that can make people see red if not done properly. Tag bundles can help simplify this procedure and also improve the use of such document libraries.

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Using tag bundles in intranets

  1. 1. Using tag bundles in intranetsPebbleRoad Pte Ltd, www.pebbleroad.comRead full article at http://www.pebbleroad.com/articles/view/using-tag-bundles-in-intranets/23-June-2011
  2. 2. 3 facetsCountry Sector Doc type ✤ Let’s say we have a document library with 3 facets ✤ We want to upload a document with ✤ Vietnam ✤ Agriculture ✤ Project report
  3. 3. Trouble with filingCountries Sectors Document types ✤ One way to select terms is to goOption 1 Option 1 Option 1Option 2 Option 2 Option 2 through each list one by oneOption 3 Option 3 Option 3 and select the right terms ✤ What if the term list is long? ✤ What if we have more facets?
  4. 4. Auto-completeCountries Sectors Document types ✤ Another way is to use the auto- vie agr pro complete featureVietnam Agriculture project AARs Agri foods project docs project reports ✤ This helps but you still need to go through multiple clicks and selects
  5. 5. Recent terms Project AARs, Project ✤ An improvement to the auto-Brazil, Vietnam Agriculture, Fashion report complete design is to use recent terms ✤ However, the recent terms are not fixed and are subject to your actions ✤ Also, you still need to interact multiple times to tag a document
  6. 6. Tag bundle Vietnam Agriculture Project report ✤ A tag bundle is nothing but a list of pre-defined tags ✤ You can define as many bundles, but less is more
  7. 7. Filing with tag bundles Vietnam Agriculture Brazil Infocomm --- ✤ It is very easy to file with tag Project report bundles now: just select the --- --- --- bundle box
  8. 8. Dropzone 1 ✤ Dropzone makes tagging a breeze. 2 ✤ Drop a document on the top- Vietnam right of the intranet page Agriculture --- --- Project report --- --- --- ✤ Select the tag bundle ✤ Done
  9. 9. Browsing ✤ Tag bundles can be used toEverything My stuff filter large document setsIsaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.com ✤ Just select the bundle to filter byIsaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.comIsaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.comIsaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.com ✤ We, however, need a column to display all docs from the library so that we dont loose peripheral sight on what’s happening outside the bundle zone
  10. 10. PebbleRoadwww.pebbleroad.com

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