It’s common for enterprises to have a document library in their intranets that houses all types of administrative and operational content. Such a document library usually has a taxonomy to improve the discoverability and findability of content. However, there is one problem: documents need to get into the library first! Submitting a document to the library involves filing or tagging the document with the right taxonomic terms, a procedure that can make people see red if not done properly. Tag bundles can help simplify this procedure and also improve the use of such document libraries.

1. Using tag bundles in intranets
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23-June-2011

2. 3 facets
Country Sector Doc type ✤ Let’s say we have a document
library with 3 facets
✤ We want to upload a document
with
✤ Vietnam
✤ Agriculture
✤ Project report

3. Trouble with filing
Countries Sectors Document types
✤ One way to select terms is to go
Option 1 Option 1 Option 1
Option 2 Option 2 Option 2 through each list one by one
Option 3 Option 3 Option 3
and select the right terms
✤ What if the term list is long?
✤ What if we have more facets?

4. Auto-complete
Countries Sectors Document types
✤ Another way is to use the auto-
vie agr pro
complete feature
Vietnam Agriculture project AARs
Agri foods project docs
project reports
✤ This helps but you still need to
go through multiple clicks and
selects

5. Recent terms
Project AARs, Project
✤ An improvement to the auto-
Brazil, Vietnam Agriculture, Fashion
report
complete design is to use recent
terms
✤ However, the recent terms are
not fixed and are subject to
your actions
✤ Also, you still need to interact
multiple times to tag a
document

6. Tag bundle
Vietnam
Agriculture
Project report
✤ A tag bundle is nothing but a
list of pre-defined tags
✤ You can define as many
bundles, but less is more

7. Filing with tag bundles
Vietnam
Agriculture
Brazil
Infocomm
---
✤ It is very easy to file with tag
Project report
bundles now: just select the
--- --- ---
bundle box

8. Dropzone
1
✤ Dropzone makes tagging a
breeze.
2
✤ Drop a document on the top-
Vietnam
right of the intranet page
Agriculture --- ---
Project report
--- --- ---
✤ Select the tag bundle
✤ Done

9. Browsing
✤ Tag bundles can be used to
Everything My stuff filter large document sets
Isaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.com
✤ Just select the bundle to filter by
Isaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.com
Isaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.com
Isaacs Travis hello@travisisaacs.com Isaacs Travis hello@travisisaacs.com
✤ We, however, need a column to
display all docs from the library
so that we don't loose
peripheral sight on what’s
happening outside the bundle
zone

10. PebbleRoad
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