for Final Project ICT 3A

1. Study this example! Letter of Request
145 Durian Timur
Semarang 98072
Make your request in the July 28, 2011
opening paragraph then
give the spsific details Costumer Service
needed. Dynamic Theatre Systems, Inc.
1528 Ruko Gajahmada
Jakarta 54432
Ladies and Gentlemen
I am interested in possibly purchasing your Model X15 in-home
Your call for action goes theatre system and am writing to request some additional
information about product. Specifically, I need to know of any
in the closing-what you minimum wiring or other system requirements needed for
want, by when, and why installation. In addition, I would also like to receive a list of
recommended upgrades.
you need it in that date.
Please send this Model X15 information by October 24. I would like
to make my decision on the purchase of this product by November
25.
Sincerely
Alexander Lee

2. How to write request letters:
☺ Be particularly courteous and tactful when writing this letter.
☺ Be brief.
☺ Be confident and persuasive. Be assertive but nor overbearing.
☺ Be straightforward, and include as much detail as necessary to clearly convey your request.
☺ Don’t be manipulative.
☺ Make only reasonable requests.
☺ Express your willingness to reciprocate the kindness or favor.
☺ Invite the person to contact you if he or she has any questions or concerns, and thank him or her for taking
the time to consider your request.
☺ Make it easy for the person to respond—tell him or her exactly what can be done to accommodate your
request, and do everything within your power so that the request can be granted (e.g., if you are asking for a
letter recommendation, include your resume or a list of accomplishments and a stamped, addressed envelope).

3. Here is another example of more informal Request Letter
“Dear Aunt Dianna Park,
I am writing to you because I am creating a tribute album for
my father, Joe Smith. As his sister, I am sure that you have
photos, stories and facts that will enhance this album. I want
to give this album to Dad on August 18, 2012, when he retires
from the Fire Department. Can you please forward any copies
of photos to me by November 25, 2011 so that I can begin
this project. The stories can be taped on a cassette or video
or I call you for an interview at a convenient time, please let
me know what is the best for you. Thank you for your help in
this project, I know that Dad will appreciate it.
Sincerely
Sandara Smith”

4. Exercise
Write a letter of request based on the
following situation.
♥ You are going to study abroad. You need a
letter of recommendation and application form
for admission to college