2 JUS-515 Topic 8 – Budget Detail Planner Worksheet Directions: Review the BJA Grant Writing and Management Academy Budget Development document by clicking on the link below. https://www.bja.gov/gwma/module5/transcript.html#part2 Create a budget for your grant using the following planning worksheet. Budget Categories: Insert additional rows as needed. Personnel Personnel Title/Position Brief Job Description Salary % of time: full-time, half-time, etc. Fringe Benefits 1. 2. 3. 4. Total Personnel Expenditures $ Travel: List each position that will involve travel while on the job. Estimate travel (mileage) to and from a site within the targeted area during work hours. Find the per diem rate for your state or jurisdiction. Personnel Title/Position Amount of time per month Estimated cost 1. 2. 3. Total Travel Expenditures $ Equipment: (e.g., computers) Equipment ($5,000.00 or more total cost) Purpose Estimated cost 1. 2. 3. Total Equipment Expenditures $ Supplies: (e.g., copy paper, pens, pencils, anything that the program will need to effectively function) Supplies (Less than $5,000.00) Purpose Estimated cost 1. 2. 3. 4. 5. 6. 7. Total Supplies Expenditures $ Evaluation/Consultants & Contracts: Outside Evaluator’s (Estimate a consultant’s cost in your area, including their travel to your site, and/or other expenses for evaluation only.) Purpose Estimated cost 1. 2. 3. Total Evaluation Expenditures $ In-Kind (e.g., space, volunteers, equipment, supplies) In-kind donations/value savings (Do not include in your final total grant proposal request) Purpose Estimated cost savings 1. 2. 3. Total In-kind $ Total Cost of Proposed Grant: $___________________ (All categories including In-Kind. Your overall budget may exceed the $100,000 cap.) Total In-Kind Savings (minus): - $___________________ Total Grant Proposal Request: $_100,000_____________ 2 JUS-515 Topic 8 Budget Narrative Review the Bureau of Justice Assistance Grant Writing and Management Academy website. Click on Budget and listen to the presentation on Budget Development, Budget/Detail Categories and Budget Narrative. You may want to click on the video transcript to read a copy. Video: https://www.bja.gov/gwma/module5/index.html Video Transcript: https://www.bja.gov/gwma/module5/index.html Create a Budget Narrative of 1,500-2,000 words. The Budget Narrative must include a detailed description of the following: 1. Each Personnel position’s duties and responsibilities. 2. Travel required to trainings, conferences, or job related. 3. Equipment that will support the proposed activities. 4. Supplies that support the proposed activities. 5. Describe the process for choosing an evaluator/consultant. a. What criteria should the evaluator/consultant meet? b. What are the evaluator’s credentials as a reputable evaluator? 6. Identify and estimate the value of your In-kind donations from the agency and other stakehold ...

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JUS-515 Topic 8 – Budget Detail Planner Worksheet
Directions:
Review the BJA Grant Writing and Management Academy
Budget Development document by clicking on the link below.
https://www.bja.gov/gwma/module5/transcript.html#part2
Create a budget for your grant using the following planning
worksheet.
Budget Categories: Insert additional rows as needed.
Personnel
Personnel Title/Position
Brief Job Description
Salary
% of time: full-time, half-time, etc.
Fringe Benefits
1.
2.
3.

2. 4.
Total Personnel Expenditures
$
Travel: List each position that will involve travel while on the
job. Estimate travel (mileage) to and from a site within the
targeted area during work hours. Find the per diem rate for your
state or jurisdiction.
Personnel Title/Position
Amount of time per month
Estimated cost
1.
2.
3.
Total Travel Expenditures
$
Equipment: (e.g., computers)
Equipment ($5,000.00 or more total cost)
Purpose
Estimated cost
1.

3. 2.
3.
Total Equipment Expenditures
$
Supplies: (e.g., copy paper, pens, pencils, anything that the
program will need to effectively function)
Supplies (Less than $5,000.00)
Purpose
Estimated cost
1.
2.
3.
4.
5.
6.
7.

4. Total Supplies Expenditures
$
Evaluation/Consultants & Contracts:
Outside Evaluator’s (Estimate a consultant’s cost in your area,
including their travel to your site, and/or other expenses for
evaluation only.)
Purpose
Estimated cost
1.
2.
3.
Total Evaluation Expenditures
$
In-Kind (e.g., space, volunteers, equipment, supplies)
In-kind donations/value savings (Do not include in your final
total grant proposal request)
Purpose
Estimated cost savings
1.
2.
3.

5. Total In-kind
$
Total Cost of Proposed Grant: $___________________
(All categories including In-Kind. Your overall budget may
exceed the $100,000 cap.)
Total In-Kind Savings (minus): - $___________________
Total Grant Proposal Request: $_100,000_____________
2
JUS-515 Topic 8 Budget Narrative
Review the Bureau of Justice Assistance Grant Writing and
Management Academy website. Click on Budget and listen to
the presentation on Budget Development, Budget/Detail
Categories and Budget Narrative. You may want to click on the
video transcript to read a copy.
Video: https://www.bja.gov/gwma/module5/index.html
Video Transcript:
https://www.bja.gov/gwma/module5/index.html

6. Create a Budget Narrative of 1,500-2,000 words. The Budget
Narrative must include a detailed description of the following:
1. Each Personnel position’s duties and responsibilities.
2. Travel required to trainings, conferences, or job related.
3. Equipment that will support the proposed activities.
4. Supplies that support the proposed activities.
5. Describe the process for choosing an evaluator/consultant.
a. What criteria should the evaluator/consultant meet?
b. What are the evaluator’s credentials as a reputable evaluator?
6. Identify and estimate the value of your In-kind donations
from the agency and other stakeholders.
As you create your budget narrative ask yourself the following:
1. Who manages the grant? What will the manager’s salary be?
If the manager is already an employee, what percentage of time
will be devoted to the grant on a weekly or monthly basis? What
percentage of the grant pays this salary?
2. Will there be clerical assistance? Does the grant manager do
the clerical functions? Does the organization donate clerical
time? If so what percentage of time is donated? (Hint: donations
are considered an In-Kind cost. It is good to have In-Kind
donations to demonstrate commitment and sustainability once
the grant is over.) For example: other In-Kind donations can
usually include office space or supplies as determined by the
granting agency. You must say how you plan to track the In-
Kind donations and the approximate value.
3. Determine the lowest costs for supplies/equipment or will
you have in-kind donations.
4. If you use volunteers, who supervises those volunteers?
5. What percentage of the volunteer supervisor’s salary will
come from the grant?
6. Will you have an internal evaluator or hire an external
evaluator. What are their qualifications to do evaluation? What
do you want from the evaluation (i.e., quantitative or qualitative
report)? What do you plan to pay for the evaluation?
7. You need to justify travel expenses? Where will the travel be
and for what purpose? (Hint: Grantors will sometimes ask that

7. the grant administrator/manager attend trainings that may be out
of state. You must put this in your budget. Also any travel
related to the day-to-day operations of the grant must be
included.)