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Grant Writing 101

How to Write a Winning Grant Proposal

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Grant Writing 101

  1. 1. How to Write a Winning Grant Proposal Grant Writing 101 Jackie Rouse, MHA Principal, GFG Consulting
  2. 2. What You Will Learn <ul><li>Review of grant components </li></ul><ul><li>Grant Writing Process </li></ul><ul><li>Components of a Grant </li></ul><ul><li>Government Grant Review </li></ul><ul><li>Foundation Grant Review </li></ul><ul><li>Budget Section </li></ul>
  3. 3. Considerations <ul><li>Writing a proposal is not easy! </li></ul><ul><ul><li>Time, Research, Concentration, Team Effort </li></ul></ul><ul><li>Grants should be written for projects you know very well </li></ul><ul><ul><li>It’s difficult to write on new concepts or newly created programs </li></ul></ul><ul><li>Grants are reviewed by people who are experts in the field </li></ul><ul><li>The competition is stiff –many people are applying </li></ul><ul><ul><li>Yours must stand out. </li></ul></ul>
  4. 4. Elements of a Proposal <ul><li>Basic Components </li></ul><ul><ul><li>Summary or Abstract </li></ul></ul><ul><ul><li>Introduction </li></ul></ul><ul><ul><li>Statement of Need or Problem </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><li>Methods, Design </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul><ul><ul><li>Future Funding </li></ul></ul><ul><ul><li>Budget </li></ul></ul><ul><ul><li>Management Plan/Key Personnel </li></ul></ul><ul><ul><li>Conclusion </li></ul></ul><ul><ul><li>Appendices </li></ul></ul>
  5. 5.
  6. 6. Grant Components <ul><li>Summary or Abstract </li></ul><ul><ul><li>This section should be written last </li></ul></ul><ul><ul><li>Brief description of applicant </li></ul></ul><ul><ul><li>Definition of problem to be solved </li></ul></ul><ul><ul><li>Statement of objectives to be achieved </li></ul></ul><ul><ul><li>Outline of activities </li></ul></ul><ul><ul><li>Statement of cost to the funding agency </li></ul></ul>
  7. 7. Grant Components <ul><li>Statement of Need or Problem </li></ul><ul><ul><li>Describe the problem </li></ul></ul><ul><ul><li>State the needs of the target population </li></ul></ul><ul><ul><li>How will your services impact the population or take care of the problem </li></ul></ul><ul><ul><li>State the solution that your services will provide </li></ul></ul>
  8. 8. Grant Components <ul><li>Objectives </li></ul><ul><ul><li>Important to clearly state the objectives </li></ul></ul><ul><ul><li>Must be SMART – specific, measurable, achievable, realistic and time sensitive </li></ul></ul><ul><ul><li>Example: To increase the reading level of 20 youth, ages 5-10 by 20% by year end 2008 </li></ul></ul><ul><ul><li>Warning: Do not write to many objectives - more does not necessarily mean better </li></ul></ul><ul><ul><li>Some grants will ask you for broader goals </li></ul></ul>
  9. 9. Grant Components <ul><li>Methods and Design </li></ul><ul><ul><li>State how you will achieve your objectives </li></ul></ul><ul><ul><li>What will your service provide </li></ul></ul><ul><ul><li>Be specific and descriptive </li></ul></ul><ul><ul><li>Who will do what </li></ul></ul><ul><ul><li>When will it be done </li></ul></ul><ul><ul><li>Where will it take place </li></ul></ul><ul><ul><li>How will it be done </li></ul></ul><ul><ul><li>Support your methods and design with supportive research </li></ul></ul>
  10. 10. Grant Components <ul><li>Evaluation </li></ul><ul><ul><li>How will you know your project is accomplishing its stated objectives? </li></ul></ul><ul><ul><li>Quantitative vs. Qualitative Methods </li></ul></ul><ul><ul><li>Create measures and state it in your proposal </li></ul></ul><ul><ul><li>How will you measure </li></ul></ul><ul><ul><li>Who will measure </li></ul></ul><ul><ul><li>When will you measure </li></ul></ul>
  11. 11. Grant Components <ul><li>Future Funding </li></ul><ul><ul><li>State how you will support your project after funding period ends </li></ul></ul><ul><li>Budget </li></ul><ul><ul><li>Detailed budget must include all needs for which you want support </li></ul></ul><ul><ul><li>Program staff, operational expenses, overhead </li></ul></ul>
  12. 12. Grant Components <ul><li>Management Plan and Key Personnel </li></ul><ul><ul><li>Provide a review of who will manage the program and staffing that will support it </li></ul></ul><ul><ul><li>Must include all staff working on program even if not supported by the funds you are applying for </li></ul></ul><ul><li>Conclusion – Brief paragraph to restate why you need funds and what it will do </li></ul><ul><li>Appendices </li></ul>
  13. 13. Grant Writing Exercise <ul><li>Work in pairs </li></ul><ul><li>Develop an idea and write your ideas in the mini proposal provided </li></ul><ul><li>Take 10 Minutes to develop and write down your ideas </li></ul><ul><li>We will take 5 minutes to present each idea to class </li></ul>
  14. 14. Grant Writing Basics <ul><li>Put your grant (rfp) in a notebook </li></ul><ul><li>This makes it easier to work on different parts of the grant </li></ul><ul><li>Organizes you as you write </li></ul><ul><li>Provides a place for your literature review </li></ul><ul><li>Provides a place for you to add important documents needed to support your proposal </li></ul>
  15. 15. Foundation Grant Review <ul><li>Chicago Area Grant Application </li></ul><ul><li>Foundation Applications </li></ul><ul><li>State of Illinois </li></ul><ul><li>Illinois Department of Health </li></ul><ul><li>City of Chicago </li></ul>State/City Agency Grant Review
  16. 16. Federal Gov. Grant Review <ul><li>Always read your proposal in its entirety before you begin writing </li></ul><ul><li>Follow instructions!!!!!!!! </li></ul><ul><li>Keep it simple to understand </li></ul><ul><li>No special formatting </li></ul><ul><li>Don’t do or add anything they do not ask for! </li></ul>
  17. 17. Budget Section <ul><li>Determining Expenses </li></ul><ul><li>Budget Justification </li></ul><ul><li>Sample Government Budgets </li></ul><ul><li>Sample Foundation Budgets </li></ul><ul><li>Indirect Costs or Administrative Overhead </li></ul><ul><li>Consulting Services </li></ul>
  18. 18. Class Exercise <ul><li>Develop a budget for your proposed program from Monday </li></ul><ul><li>Determine the costs or expenses </li></ul><ul><li>Will you need outside help </li></ul><ul><li>What will you put in your budget </li></ul><ul><li>Work in pairs </li></ul><ul><li>You have 20 minutes to complete your budget </li></ul><ul><li>Present to class for 10 minutes </li></ul>
  19. 19. Grant Writing <ul><li>Do’s </li></ul><ul><ul><li>Do make contact with grant officer if you have questions </li></ul></ul><ul><ul><li>Do develop a template proposal for repeat use </li></ul></ul><ul><ul><li>Do read the entire proposal before beginning to write </li></ul></ul><ul><ul><li>Tackle each section separately </li></ul></ul>
  20. 20. Grant Writing <ul><li>Don’t guess on anything you don’t understand – this could be detrimental to your grant. </li></ul><ul><li>Don’t copy someone else's grant – even though its similar </li></ul><ul><li>Don’t submit grant without letters of support unless you are not in partnership </li></ul><ul><li>Don’t make up lies of things you are not doing!! </li></ul>
  21. 21. Grant Resources <ul><li>Donors Forum – </li></ul><ul><li>CFDA – Catalog for Federal Domestic Assistance </li></ul><ul><li>Office of Minority Health Resource Center – </li></ul><ul><li>Government Grants page </li></ul><ul><li>City of Chicago – community block grants </li></ul><ul><li> </li></ul><ul><li> </li></ul>