1. 1
Private & Confidential
For Presentation purposes only
Presentation on
By
A Housing Society Management Tool in the Cloud

2. 2
Customer Pain Points
• Data Loss, Data Corruption, Virus infection due
to local PC.
• Cumbersome Dispute Management.
• Lack of transparency.
• Fund management a major issue.
• Insufficient knowledge in accounts & legal.
• Additional burden on Tax Management.
• Non Co-Operation from Individual member.

3. 3
Services
• Electronically Billing & Accounting.
• Legal Document Management Services.
• Resolutions, Notices, Voting & Complaint
Management.
• Electronically Tax Management Services.
• Finance Management Services.
• Online Auditing with Digitally Sign.

4. 4
Billing
• Monthly, Quarterly, Half Yearly billing option.
• Parameter based automatic interest calculation.
• Period based special bill option.
• Multiple series of Bills for Service tax purpose.
• Declaration of non penalty charge head.
• Single click Bill Generation within a second.
• Send bill & Receipt to all member by single click.
• Self decided terms & conditions for Bills.

5. 55
Billing………….Continued.
Standard Security
• Standard billing charges heads are provided.
• Pay mode can select as Cheque, NEFT & Cash
• Single collection entry takes only 30 seconds.
• All India Banks database management.
• Cheque reversal without changing original value.
• Previous bill alteration banned after receipt.
• Changes in the bill will be reflected in current bill.
• Bills & Receipt in PDF form. Alteration banned.

6. 66
Legal Documents Management
• Share Register & Share Ledger.
• Share Transfer Register.
• Nominee & Nominal Register.
• Non Active Member Register.
• I Form, J Form Management.
• Investment Register.
• Parking Register.

7. 77
Accounts
• Automated General Ledger posting from Billing
Module.
• Complete accounting year entry can be passed
till year end closing.
• Receipt & Payment voucher can be printed.
• All reports generated in PDF from. Hence, data
tampering not possible.
• Any incomplete voucher can be traced.
• Multiple expenses heads in one voucher.

8. 88
Accounts……..Continued.
• Office bearers can have full control on the
system.
• Bank reconciliation with date marking.
• Anytime balance sheet, income & expenditure
statement, receipt & payment statement.
• Standard account heads with grouping. Can add
new or change existing.
• Transaction locking/unlocking for current year.
• Multiple year report view.

9. 99
Tax Management
• Service Tax Management.
• TDS Accounting.
• VAT Accounting.
• Society Income Tax computation.
• E-filing of Taxes.
• Tax Registers.

10. 1010
Resolution Management
• All resolutions will be managed electronically.
• Resolution approval is compulsory by all office
bearer.
• Once approved, no resolution can be changed.
Rectification possible with new resolution only.
• Resolutions can be made available to all member
or committee members only.
• Complete history will be maintained for future
reference.

11. 1111
Notice & Complaint Management
• Notices can be delivered electronically.
• Reply to the notices can record & track.
• Multiple reply can be received for one notice.
• Complete history will be maintained.
• Complaint can be lodge electronically & recorded
in the system with date & time.
• Reply to the complaint will send to member.
• Complaint redressal analysis will made available.
• No alteration. Rectification by new reply only.

12. 1212
Finance Management
• Budgeting can be generated based on previous
year expenses.
• It may have two options i. e. Percent base
increment and/or lump sum amount.
• Expenses beyond budget will be denied.
• Regeneration of budget with special resolution
approval from committee member.
• Comparative statement of actual & budgeted
amount.

13. 1313
Online Voting
• Voting matters will made available to committee
member and/or all members till specific date.
• Option to Vote as Yes/No/Don’t want to vote with
reason.
• Vote counting without tempering any data.
• Voting can be communicated to members.
• Complete secrecy from office bearer & members.
• Reasoning for Don’t want to vote can be made
available to all members.

14. 1414
Online Auditing
• All relevant documents are made available by the
system for auditing.
• Auditor can check resolutions, legal records,
billing, accounting transaction & notices.
• Office bearers can sign digitally and close books.
• Auditor can write audit report and sign digitally.
• Auditor’s report with balance sheet, income &
expenditure statement, receipt & payment report
etc. will be made available to all members.
• Auditor can e-file these report to relevant
authority.

15. 1515
Standard Security
Standard Security
• Transaction locking after year end close.
• Transaction locking for current year after reco.
• Member Login to view permitted/limited reports.
• Granting & Revoking Rights to/from user.
• All report in PDF form. Alteration forbidden.
• Data Security from Cloud Platform (Firewall).
• Data Replication every after 4 hours.
• 10 Years data protection & Security.

16. 1616
Innovation Adoption Criteria
• Electronic data management is granted by
section 79(a)(1) of MCS Act 1960.
• Idea is proven, Validate and matured by having
live customers.
• Accounting, Auditing & Legal Document
maintenance is compulsory.
• Improve productivity & great transparency.
• No extra infrastructure & operational cost.
• 3G connectivity matured & 4G is its fancy stage.
• Audience are well connected by internet.

17. 1717
Contact Details
Thank You
Keval Dhone, Founder CMD
413, Orbit Industrial Estate, Off Chincholi
Bunder, Near Mind Space, Malad (West),
Mumbai – 400 064. Cell: +91 9821110400
Email: kevaldhone@cloudsociety.in
Website: www.cloudsociety.in