ITIP Ohio Google Summit Presentation

1. Google Docs:
Beyond Word
Processing
Kathi Bauer
Bryan City Schools
ITIP Ohio Google Summit 2015

2. Create Folders to Get Organized and
Collecting Student Work
★ In Google Drive → Create Folder
★ Rename, Color Code, Share
★ For student work collection
○ Have student create folder name; Ex: Period Last,
First, Assignment
○ Share with you
★ Teacher creates a folder for Period or
assignment

3. Comments/Revisions
command+alt+M
★ Place cursor in document where you want to
comment
★ Click on Comments button - top right
★ Type comment; click comment
★ Different notification settings
★ Can “resolve” or “delete”
○ can be “reopened” if necessary

4. Revision History
To check on student work or participation
★ Click on File
★ Select See Revision History
○ (shift+alt+command+G)
★ Can see who has participated of time
★ By clicking on a specific time; will be taken
back what was completed
★ Can restore to a particular revision state

5. Tools
★ Spelling - highlight words to check for
spelling and make changes of same word in
all document
★ Define - highlight word to get definition,
pronunciation, synonyms
○ command+shift+Y
★ Preferences - for creating shortcuts;
○ Ex: --> will create →

6. Research and Citations
★ Under Tools; select Research
○ command+alt+shift+I
★ Type topic in search box
★ Can select type of search:
★ Can preview or go to site
★ Can choose Citation format
○ small arrow at top
http://tinyurl.com/m4suhzj

7. Print/Download
Formatting changes, when trying to print?
Want to share a document with someone not
on Google?
★ Go to File → download as:
○ PDF -- anyone can read
○ Microsoft -- can adjust formatting
○ Selecting Email as attachment allows to choose
other format

8. Upload and Convert
★ Share lecture notes
○ students can fill in blank,
edit, highlight
★ Use lessons you may
already have as a Word
document -- upload, convert
and share

9. Add-ons of Interest
★ Google Math
★ Speech Recognition
★ EasyBib
○ A number of styles to choose
★ TextHelp Highlighting Tools
★ Avery Label Merge
○ Name Tags, Labels, etc

10. Labels
★ Create Google Spreadsheet with data to use
★ Get add-on; select Avery Add-on under
Tools in Avery Template; follow steps
★ Go to Drive to find the merge
★ Detailed Instructions:
○ http://www.avery.com/avery/en_us/Templates-%26-
Software/Software/Avery-Solutions-for-Google-Docs.htm

11. Templates
★ Documents used by others --
○ original unchanged
★ Create → New Document → From Template
★ Can search for a template → Preview or Use
★ For Your template: Click on Submit Template
○ select document; add description and category
○ can take a while after submitting

12. And Then Some More
★ View -- Equation toolbar
★ Tools: Word Count, Preferences,
Definitions(shift+command+y)
★ Special characters (can also use character
palette on computer)
★ Insert -- Table of Contents, Page breaks etc.

13. Don’t Start Big
Start Small
Just Start

14. Additional Resources:
● http://tammyworcester.com/googlestuff/
● https://sites.google.com/site/colettecassinelli/docs
● https://docs.google.com/a/bryanschools.net/document/d/1fzwQSQbMK
tBYJawRzjs0NrLN0QQnTPV-rlzc5_N4lEU/edit#!
● https://docs.google.com/presentation/d/1_6fh7wXkugHQbbA2ILrjsFqys
vclJCbul2I3Oc912D8/present?slide=id.i0