Using OCLC collection manager, how to move individual journal titles from a discontinued collection to a current collection.

1. Individual titles in
Discontinued
Collections
Jeff Siemon
Anderson University

2. Why fix discontinued Open Access titles?
 Increase your library’s holdings without budget
increases
 If you are using “Get It Now” for you patrons, the
“Get It Now Collection” includes many OA journals.
Be careful that you aren’t paying for OA articles.
 Provide more diverse resources (geographically, maybe
ethnically, perspectives)
 Increase the flow of ideas between researchers: those
from developing countries, smaller institutions, and
larger institutions.
 Support access for resources published by smaller
societies, universities and publishers

3. Finding your discontinued collections
In WMS, select
• Metadata
• Collection Manager
• √ check “My selected
Collections”
• Click and enter in the
search books to find
all your collections

4. Finding your discontinued collections
• In the “Filter by”
drop-down menu,
• Select “Discontinued”

5. Single title in another collection
For example, the Unversitat
Bern discontinued collection
has one title.
Click on the collection name.

6. Single title in another collection
The title is Lecto Difficilior
• I’ll click on “Website” to confirm that
the website is still working.
• (I note the coverage (years, volumes)
• Lecto Difficilior is indexed in Atla
Relgion Database, so I want to keep
full-text access
• I click on the journal title, to get
details, for searching and/or copying.

7. Single title in another collection
From the journal title full-record, I’ll
copy the ISSN, 1661-3317.
(Use Ctl-v or right-click to copy)
And then I’ll search using the ISSN, to
see if this journal is available elsewhere
in the Knowledge Base.

8. Single title in another collection
Search to see if the discontinued Journal
Title is in another collection in the KB.
• Search by “Title” dropdown menu.
• Paste the ISSN
• Un-check “my selected collections”

9. Single title in another collection
If you find the discontinued title in
another collection, select it.
• Confirm the new website URL is
works.
• Select the title.
• Check the collection properties:
• Linking (proxy or not)
• Holdings (Use institutional
settings)

10. Single title not in the KB
Again, find journal title(s) in a discontinued
collection. For example: University of Dublin.
• Check the website and OCLC number (OCN)
• Search for the journal in other collections
(by ISSN, OCN, title, etc.)
• And this time you cannot find it in another
collection.

11. Single title not in KB

12. Single title not in the KB
Again, find journal title(s) in a discontinued
collection. For example: University of Dublin.
• Check the website and OCLC number (OCN)
• Search for the journal in other collections
(by ISSN, OCN, title, etc.)
• And this time you cannot find it in another
collection.

13. Single title not in KB: Either
1) Add to a local collection, or
2) Add to a cooperative collection

14. Single title not in KB: Either…
1) Have a local collection,
for example: Anderson Open Access
or
2) Add to a cooperative collection
For example: Other free journals

15. Single title not in KB: Local Collection
Copy the OCLC number from the discontinued collation
journal title
“Add a title” to the local or cooperative collection,
“Look up by OCN”

16. Single title not in KB: Local collection

17. Single title not in KB: Local collection
Copy the journal title details from the discontinued
KB record to the new local KB record.

18. Single title not in KB: Local collection
Save the new KB record, and deselect the
discontinued title and/or collection.

19. Single title not in KB: Cooperative Collection
1) Add the discontinued title to a
cooperative collection
For example: Other free journals

20. Single title not in KB: Cooperative Collection
• Click on the drop down
menu “Collection Actions”
• Select “Add a new title…”

21. Single title not in KB: Local collection
Copy the journal title details from the discontinued
KB record to the new local KB record.

22. Single title not in KB: Local collection
The “journal linking key” can be a vendor code for
this journal, that is in the URL for linking directly to
article. Often a vendor number, or abbreviated
title: e.g. crossings or 123456
It would work with the “linking scheme” to form a
URL directly to an article.
If you don’t see an obvious “journal linking key”
use the ISSN or URL to fill this required field.
When all the required fields are copied over, click
“Add Title to the Global Knowledge Base”

23. Single title not in KB: Local collection
• Click “Add Title to the Global Knowledge Base”
• Type a brief comment.
• And Continue.
• In about 7 days, the new title will be added.
• And any OCLC library may select the title for
their catalog.

24. Links to other presentations for KB work
 Slides from this presentation may be found at:
https://www.slideshare.net/jsiemon/presentations
 A talk I gave at a WMS user conference about improving KB collections may be found at
 Slides: https://www.slideshare.net/jsiemon/presentations
 Recording: https://vimeo.com/237468207/00de177b16
Examples of Collection level Cataloging
https://www.slideshare.net/jsiemon/adding-oclc-numbers-iss-ns-and-isbns-to-the-knowledge-base
 Detailed instructions for adding multiple OCNs to an existing Knowledge Base collection may be found at:
 https://drive.google.com/open?id=0B2sHKamxnI-dQmFkcUVmS1d4RTQ (about 50 pages)
 A Check list for Adding or Canceling a e-Resource or a Database (developed by Franklin College)
may be found at:
 https://docs.google.com/document/d/1yuf4g-aRA6Fh7eJno4GtSryjEkI22gycalxhzdAHmsY/edit?usp=sharing