1. PHOTOGRAPHIC ALBUM
the original order of images in a photograph album
is an integral part of the album’s evidential value
album’s can be physically unstable particularly if
the pages include plastic or adhesives
if the album is in poor condition, the archivist needs
to decide whether to keep it intact or to take it apart
albums are best stores in boxes individually to
keep out of light and dust
2. individual pages can be separated with acid-free
papers
albums should be stored in the same environment
condition as photographs
the archivist should always describe an album’s
content and structure in as much as detail as
possible so that the original form and structure of
the album is well documented
3. MOTION PICTURE FILM
moving image films and film strips are composed
of an image layer of a gelatin emulsion on top of a
support layer of polyester, cellulose acetate or
cellulose nitrate
storage temperature should be as cool as possible
20°c with relative humidity of 35-45%
films should be store in a film canister or other
containers that keep light out
4. copies should be made for reference and the
originals stores for long-term preservation
If films need to be repaired, professional
conservators should be contacted, as the process
is highly technical and damage can be irreversible
film itself should be touched as little as possible
and handled only with gloves to keep oils off the
films
5. CELLULOSE NITRATE FILM
Produced from the late 1880s to 1950s, is
extremely fragile: the film can become highly
flammable and can deteriorate rapidly
it also produce acidic fumes which can damage
other materials stored in the same area
the film is sticky, has brown stains or unpleasant
smells: these are the signs the film is nitrate based
6. BOUND VOLUMES
best stores in 18-20°c maximum, with relative
humidity of 45-50%
the storage area should be dark as possible and
the volumes should be protected from strong light
during use
damage books should never be repaired using
elastic bands, adhesive tapes and glues
7. PARCHMENT, VELLUM AND SEALS
in some parts of the world, many archival
documents are made from parchment(skin of sheep
or goat) and vellum(skin of a calf) which are quite
durable and not easily affected by acid
parchment and vellum should be stored flat in
boxes or drawers or in file folders on shelves
a separations sheet should be included with each
item- document or seal- indicating where the other
is located
8. NEWSPAPERS
highly unstable medium, wholly unsuitable for long-
term preservation of information
microform or digitalize issue and use those copies
for references
copied onto acid-free paper
9. WORKS OF ART AND FRAMED MATERIALS
archival institutions might acquire art work as a
part of archival acquisition
framed works of art are usually left within their
frames, unless the frames are highly acidic or are
damaging the art itself
unframed work of art is place on a boxes or
container that protects the items from light and dust
Art should not be cleaned or touched without
guidance from the art conservator
10. AUDIO AND VIDEO RECORDINGS
the archivist should make reference copies of
recordings as quickly as possible to support the
access the equipment needed to play them.
if they cannot be played, the cannot be appraised
or used
the reproduction today is digital, not analogue
archives also have collections of videotape, and
DVD recordings
11. MICROFORMS
whether microform or microfiche resemble film in their
physical properties and storage needs
Fluctuations in temperature and relative humidity are
particularly hazardous and should be avoided
microforms are produced to facilitate reference and
reduce wear tear on originals
wear gloves in handling microforms
store in total darkness
12. ARTEFACTS
three-dimensional object such as globe, coin,
medals and trophies even tools, clothing and even
animal specimens
The storage and preservation of artefacts is very
dramatic
Organic and inorganic materials
If the artefacts is transferred elsewhere, the
archivist should provide documentary materials
