HYPERION - IBANK

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IBANK, DUE DILIGENCE, OFSAA, EPM, HYPERION

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HYPERION - IBANK

  1. 1. Queensland University of Technology CRICOS No. 00213J Patricia Alner, Director Planning & Budget Dean Gordon, Management Accountant QUT Finance & Resource Planning 5 March 2013 HES Finance Systems Network Case Studies in University Finance Hyperion Budget Tool - QUT
  2. 2. CRICOS No. 00213Ja university for the worldreal R Hyperion Overview • Hyperion is QUT’s budget tool, implemented in July 2011 (replacing OFA - Oracle Financial Analyser). • Hyperion is an Oracle based product (using Hyperion Planning and Essbase) to deliver a “Web-based and Excel planning, budgeting and forecasting solution”.
  3. 3. CRICOS No. 00213Ja university for the worldreal R Main Benefits of Hyperion • Supports QUT’s decentralised budgeting process • Standardises and streamlines budgeting practices across QUT • Allows for faster budget entry and consolidation • Governance bodies have greater confidence in budget submissions, particularly with improved accuracy in employee budgets (uses a detailed bottom- up approach)
  4. 4. CRICOS No. 00213Ja university for the worldreal R Hyperion Interfaces • Interfaces with other QUT Systems: • from both Alesco (Talent2) for employee/payroll details and Oracle Financials for all actual G/L transactions • to Finance Portal (web based reporting tool) for all approved budgets and the current Rolling/Working budget • Uploads (via ODI) occur on a nightly basis
  5. 5. CRICOS No. 00213Ja university for the worldreal R Hyperion Modules and Interaction • There are 2 main modules used for budgeting in Hyperion: • 1) Employee Module • Down to individual position/employee budget per costcode • 2) P&L Module • Down to individual G/L budget per costcode • The budgets entered by users in the Employee Module links directly to the P&L Module (mapped to the employee expense G/Ls) • Note: there is also a Balance Sheet (and Cash Flow) module, used by FRP for Committee reporting purposes
  6. 6. CRICOS No. 00213Ja university for the worldreal R Hyperion interfaces and interaction Alesco (HR) Position/Employee appointment details and payroll Oracle Financials Current Year Actual G/L transactions (non payroll) Workforce Module P&L Module Capital purchases Balance Sheet Module (and Cash Flow) Hyperion 1 2 3 4 5 6 Financial Portal Budget/Final and Rolling/Working
  7. 7. CRICOS No. 00213Ja university for the worldreal R Rolling (starting point Mid-Year Ref & any amendments) 2013 Budgeting Scenarios/Versions Reforecast/Budget Scenario Budget (Consolidated) Rolling (starting point previous Budget/Final) Working Mid-Year (Reforecast) Working Working Final FinalMid-Year (Reforecast) Working Budget (Consolidated) 2013 Mid-Year Reforecast (May-Jun) 2014-2016 Consolidated/ Triennial Budget (Sep/Oct) Version
  8. 8. CRICOS No. 00213Ja university for the worldreal R Tools for entering budget data/reporting • Users have two options, depending on their preference: 1) Web front end • Set of budget entry forms (screenshots over) • Set of standardised reports (HR and P&L) 2) SmartView (Excel based add-in) • Same set of forms and standardised reports used in Web front end; and • create/save adhoc reports for analysis/ reporting (screenshots following)
  9. 9. CRICOS No. 00213Ja university for the worldreal R Employee Module Global Values are used for all salary rates (ongoing and casual) and oncosts, including provision for EBAs.
  10. 10. CRICOS No. 00213Ja university for the worldreal R Employee Module Budget Entry Form (Position Detail and Positions Budget) Each budgeted employee has a classification and a FTE (per month)
  11. 11. CRICOS No. 00213Ja university for the worldreal R Employee Module Ability to easily review budgeted employee costs (for any scenario/version for any costcode)
  12. 12. CRICOS No. 00213Ja university for the worldreal R Employee Module  P&L Module Employee Module feeds into P&L Module (mapped to G/L)
  13. 13. CRICOS No. 00213Ja university for the worldreal R P&L Module P&L Budget Entry Form (for revenue, non- employee module expenses and capital purchases)
  14. 14. CRICOS No. 00213Ja university for the worldreal R Standard Reports Set of HR Reports are available to all users
  15. 15. CRICOS No. 00213Ja university for the worldreal R Standard Reports Set of P&L Reports are available to all users
  16. 16. CRICOS No. 00213Ja university for the worldreal R SmartView Overview • SmartView (Essbase) is a multi-dimensional relational database, in which users specify dimension values to return a desired query result. • Users can query either the Employee or P&L module. Essbase Entity Period Cost Code Account Scenario Version View Year Job (Activity) Type
  17. 17. CRICOS No. 00213Ja university for the worldreal R SmartView Adhoc Reporting Employee query – allows for comparison of actuals to budgets (can drill down to lowest level of each dimension) Each module has a number of dimensions to query
  18. 18. CRICOS No. 00213Ja university for the worldreal R SmartView Adhoc Reporting P&L query – allows for comparison of actuals to budgets (can drill down to lowest level of each dimension) Each module has a number of dimensions to query
  19. 19. CRICOS No. 00213Ja university for the worldreal R Assessment to Date / Short Term Initiatives • Positive feedback across all levels: • Budget and Finance Officers (ease of use); • Faculty/divisional managers (allows for more accurate budgeting and deeper analysis); • Central Finance (faster reconciliation; focus has changed to analysing outputs, rather than the process of data collection); and • Governance Committees (greater confidence; better reporting informs strategic decision making). • Deploying Rolling Forecasts • Combined Data Reporting using Essbase, encompassing student load, financials and FTE
  20. 20. CRICOS No. 00213Ja university for the worldreal R

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