Unit 6

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Unit 6

  1. 1. Preparation and Presentation of Information Unit 6
  2. 2. Aims of the Lesson 1 <ul><li>The importance of presenting information </li></ul><ul><li>Ways of Presenting information </li></ul><ul><ul><li>Line Graph </li></ul></ul><ul><ul><li>Pictogram </li></ul></ul><ul><ul><li>Bar Chart </li></ul></ul><ul><ul><li>Pie Chart </li></ul></ul>
  3. 3. The Importance of Presenting Information <ul><li>A company will often need to prepare and present facts and figures to people in the company </li></ul><ul><li>People find it much clearer to understand the data if it is presented graphically </li></ul><ul><li>The August numbers could also be inflated. Because new-home sales are recorded when the contract is signed, not when the deal is closed, the data does not factor in cancellations. Builders have said recently that cancellation rates are running as high as 30 percent, suggesting that the Commerce Department’s numbers make the housing market appear healthier than it actually is.Yesterday’s report showed that builders are indeed having more and more difficulty selling homes. The median price of a new home fell to $237,000, down 1.3 percent from August 2005. </li></ul>
  4. 4. Line Graph <ul><li>Features </li></ul><ul><ul><li>Title </li></ul></ul><ul><ul><li>X,Y Axis </li></ul></ul><ul><ul><li>Key </li></ul></ul><ul><ul><li>Lines shown in different colours </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Showing detailed comparisons over a period of time </li></ul></ul>
  5. 5. Pictogram <ul><li>Features </li></ul><ul><ul><li>Pictures of symbols </li></ul></ul><ul><ul><li>Key </li></ul></ul><ul><ul><li>Simple, eye catching </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Showing non precise info </li></ul></ul><ul><ul><li>Provides a general impression </li></ul></ul>
  6. 6. Bar Chart <ul><li>Features </li></ul><ul><ul><li>Horizontal or vertical bars </li></ul></ul><ul><ul><li>Title </li></ul></ul><ul><ul><li>X, Y Axis </li></ul></ul><ul><ul><li>Key </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Useful for showing comparisons over a short period of time </li></ul></ul>
  7. 7. Aims of the Lesson 2 <ul><li>Last Lesson </li></ul><ul><li>The importance of presenting information </li></ul><ul><li>Ways of Presenting information </li></ul><ul><ul><li>Line Graph </li></ul></ul><ul><ul><li>Pictogram </li></ul></ul><ul><ul><li>Bar Chart </li></ul></ul><ul><ul><li>Pie Chart </li></ul></ul><ul><li>Today’s Lesson </li></ul><ul><li>Flow charts </li></ul><ul><li>Itineraries </li></ul><ul><li>Memos </li></ul><ul><li>Reports </li></ul>
  8. 8. Pie Chart <ul><li>Features </li></ul><ul><ul><li>Circle represents 100% </li></ul></ul><ul><ul><li>Segments used to show info </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Useful for broad comparison </li></ul></ul><ul><ul><li>Not detailed info </li></ul></ul>
  9. 9. Flow Chart <ul><li>Features </li></ul><ul><ul><li>Round box to show start and finish points </li></ul></ul><ul><ul><li>Step or action in rectangular box </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>Useful for showing the steps in a procedure </li></ul></ul><ul><ul><li>How to answer phone in a call centre </li></ul></ul>
  10. 10. Itinerary <ul><li>Features </li></ul><ul><ul><li>Who is going on trip </li></ul></ul><ul><ul><li>Times, dates, locations, appointments </li></ul></ul><ul><li>Uses </li></ul><ul><ul><li>To plan a business trip, showing appointments and arrangements </li></ul></ul>
  11. 11. Other Documents <ul><li>Memorandums </li></ul><ul><ul><li>Used for internal communication </li></ul></ul><ul><ul><li>Includes who it is going to, coming from, date and subject </li></ul></ul><ul><li>Formal Report </li></ul><ul><ul><li>Used to report information in a formal manner and may be used by senior management </li></ul></ul><ul><ul><li>May be sent out with the company </li></ul></ul><ul><ul><li>Heading, Intro, Executive Summary, Methodology, Findings, Conclusions, Appendices </li></ul></ul>

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