Role and Preventive Action of Spreading Covid-19 by Industries that Still Operating in The Pandemic Period

1. Peran dan Tindakan Preventif Penyebaran
Covid-19 oleh Industri yang Masih Beroperasi
dalam Masa Pandemi
Mr. Craig William Warren BAppSc (Occupational HSE) / Bcomm (Marketing)
&
Hendri Amirudin Anwar S.T, M.K.K.K
Role and Preventive Action of Spreading Covid-
19 by Industries that Still Operating in The
Pandemic Period

2. Background (Confirm + Case)
Location Total +
case
New +
case
Total
Death
The
whole
world
4.248.389 77.965 294.046
1. USA 1.340.098 18.044 80.695
2. Russian 252.245 9.974 2.305
3. UK 229.709 3.242 33.186
4. Spain 228.691 661 27.104
5. Italy 222.104 888 33.106
Indonesia 15.438 689 1.028
Data WHO up to May 14th, 2020
Some country with 0 new + case on May
14th 2020 : Vietnam, Brunei, Cambodja,
Timor leste, Papua New Guinee
Source : https://www.who.int/docs/default-source/coronaviruse/situation-reports/20200514-covid-19-sitrep-115.pdf?sfvrsn=3fce8d3c_6

3. Background (Lockdown Country)
VATICAN CITY(BEFORE VS AFTER) HARAM MOSQUE (BEFORE VS AFTER)
FORBIDDEN CITY (BEFORE VS AFTER)EIFFEL TOWER (BEFORE VS AFTER)

4. Background (Lockdown Country)
Source : https://www.bbc.com/news/world-52103747
Well over 100 countries worldwide had instituted either a full or partial lockdown by the end of March 2020

5. Background (Indonesia Government Policy for Covid-19)
Indonesia Government Establish Large Scale Social Restriction Regulation
(PP Number 21 Year 2020 on March 31st, 2020 & Permenkes Number 9 Year 2020 on April 3rd, 2020)
What do Large-Scale Social Restriction Mean?
1. Most activity conduct at home (Studying, Praying,
Working)
2. Restriction on number of people and physical distancing
in public place.
3. Ban on social event that included many people gather in
one place.
4. Restriction on the operation of public transportation,
number of passenger per bus/train and special
regulation for private vehicles.
5. Closure of Non-essential activities such as
entertainment and tourist venues
6. Essential services and businesses like food, energy,
communication, banks, logistics, security services,
healthcare, remain still operation.

6. Background (Indonesia Government Policy for Covid-19)
Indonesia Government establish guideline & permit for operational industry during Covid-19
(Industry Ministry letter regulation number 4, 7 & 8 year 2020)
What guideline for operational industry during Covid-19?
1. Initial screening to all workers through body temperature check and
monitoring symptoms when they enter the factory area and changing shifts.
2. Ensuring good air circulation and proper cleaning facilities, including
adequate hand washing facilities.
3. They are also required to increase the frequency of cleaning of public
facilities and public areas on a regular basis with disinfectant fluids and
4. Setting restrictions on the number of workers when using public facilities
such as places of worship or cafeterias.
5. “Those industries and companies are also obliged to provide health
supplement, nutritional foods and
6. Disseminate Healthy and Clean Behavior as well as information on COVID-19
to the workers
7. Workers should always wear face masks and gloves anywhere in the factory
area, as well as practice physical distancing for a minimum of one meter and
avoid any physical contact.
8. The Minister further said that the circular letter can serve as a reference for
production unit permission mechanism which needs continuing process as
stated in Health Ministerial Regulation Number 9 of 2020.
Source : https://setkab.go.id/en/industry-minister-
issues-circular-letter-on-factory-operational-procedure/

7. Until May 8th,
2020 totally
around 6.375
company that
still operate
during COVID-
19 and report
to industrial
ministry.
https://kemenperin.go.id/artikel/217
12/Menperin-Lakukan-Monitoring-
Kepatuhan-Industri-Saat-PSBB

8. Some Industrial Cluster that Infected by Corona
Cigarette company first positive
case passed away on April 18th,
2020, total positive case until May
8th, 2020 = 77 employees. Stop
production on April 24th, 2020.
https://regional.kompas.com/read/2020/05/09/1
0155791/77-pegawai-pabrik-rokok-sampoerna-
surabaya-positif-corona
Mining company, total positive
case until May 6th, 2020 = 52
employees. Production still
running.
https://www.kompas.tv/article/79781/52-
karyawan-terpapar-corona-freeport-tetap-
beroperasi
Manufacture company, 1st close
down at mid of April 2020 after 1
positive employee passed away,
and 2nd close down May 8th, after
some employee got positive covid.
https://metro.tempo.co/read/1341473/6-buruh-
positif-virus-corona-perusahaan-jepang-ini-
ditutup-lagi
It is the reason why Industry that still operating in the corona pandemic period need to concern also about Role
and Preventive Action of Spreading Covid-19 to prevent new industrial cluster of covid-19.

9. Bridon-Bekaert Ropes Group
Indonesia (PT Bridon)
COVID 19 –
Risk Management and Business
Sustainability
Craig Warren

10. Company Background
Sector Presence
Customers across the world benefit from our capability to
understand and satisfy their product and service needs.
We serve a broad range of sectors, including deep shaft and
surface mining, onshore and offshore oil & gas, structures and
construction, cranes and industrial, automotive, fishing and
more.

11. Bekaert covid-19 update: health and entities status per 13 May 2020
Closed on government decision Partially operational (below 80% utilization)
Closed on company decision Fully operational (above 80% utilization)
People health: 46 employees with Covid-19 infection (4 EMEA, 42 Americas) and 34 suspected Covid-19 infection (1 Asia , 33 Americas)
Status entities: 62 fully operational, 24 partially operational, 7 closed on government decision, 6 closed on company decision
ERMEANAM
LATAM
ASIA
11

12. Confidential
Risk Management & Business Sustainability
12
People
▪ First priority is the health of our people
▪ We Care Philosophy
▪ Engagement (Teams / Unions)
▪ Education and Awareness
▪ Outside of work protocols
▪ Looking after families and community
▪ Connecting and Regular Check- IN
▪ Social responsibility

13. Confidential
Risk Management & Business Sustainability
13
Risk Management &
Emergency Preparedness
▪ Crisis Management Team
▪ Emergency Response Protocols
▪ Incident Reporting and Notifications
▪ Daily Health Screening
▪ Site Access- restrictions and
declarations
▪ Personal Hygiene
▪ Cleaning and Disinfectant
▪ Social distancing
▪ Task and Job duties review
▪ Shared Facilities (mosque, canteen,
locker room, smoking area)
▪ Personal Protective Equipment
(PPE)
▪ Rules – COVID 19 Lifesavers
▪ Monitoring and Compliance

14. Site Response Team
14
Site Owner *CFT Prevention
- Hygiene
- Social distance
- PPE
*CFT Response
- Temp checks
- Cleaning
- Incident mgmt
*CFT Monitoring
- Compliance checks
- Govt directives
Indonesia BBRG / PTB Craig Hendri / Hasmin Hendri / Hasmin Alamsyah / Craig
Crisis Management Steering
Team
Craig – Leader
Operations – Alamsyah, Steve, Djudjun
HSE – Hendri / Tiara
People – Hasmin / Agung
Supply – Dian
Customer – Koray / Wie
Support – Paul, Iwan, Indra, Agus S, Agus K,
*CFT – Cross functional Team
Corona
Virus
Prevention Monitoring Response
Proposed 3 step Approach

15. Periodically Emergency Communication System
15
What When Who
Site Level Meeting
- People
- Govt updates
- Supplier impact
- Customer impact
- Stocks / PPE availability
- Cleaning regime
Daily (8.30am) Steering Committee
Craig – Leader
Operations – Alamsyah,
Steve, Djudjun
HSE – Hendri / Tiara
People – Hasmin / Agung
Supply – Dian
Customer – Koray / Wie
Support – Paul, Iwan,
Indra, Agus S, Agus K,
BBRG Plant Managers Meeting 3 days (Mon,Wed, Frid 5pm) Craig / Paul
Country Managers Meeting Weekly (Wed 7pm) Craig
Emergency meeting Within 1 hr of emergency Steering Committee

16. Prevention Measures -Site PTB
16
What What Who Check Freq Status
Safety stock of Items
Mask Hendri 2X per week Order more supplies
Thermometers Hendri 2 X week OK (4 thermometer)
Hand Sanitizer Hendri Weekly OK (20 litre)
Soap, detergents Hendri Weekly OK
Awareness
Posters Display Tiara / Hasmin Weekly Done
Sessions Tiara As required Done
Other Communication Alamsyah As required Done
Preventive Checks Body Temp Security Daily / Periodic OK
Visitors Policy
implementation
Visitors Security Everyone Check upon arrival
Contractors Agus S Everyone Avoid site
Suppliers Dian / Agus S Everyone Avoid site
Customers Wie Everyone Avoid Site

17. Response Measures Site PTB
17
What What Who : PTB Check
Ferq
Status
Medical Intervention
in case of suspect
case
What Process to Follow
“SOP’s” – Flow chart
Tiara / Security 1X / Week Update flow chart to include
whats app call instead of first
aid room
Hospital ref. Hasmin 1X / Week Check details
Support to get to Hospital Hasmin 1X / Week Protective equipment during
transportation to hospital
Action in case of
Detection of
Confirmed cases
Temp checks of people
onsite (spot checks)
Tiara / Hasmin 2x / Day
Communication at site Alamsyah Everyday
Disinfectant / rapid clean Hasmin 1x /
Temporary site closure Craig 14 Days
Communicate / escalate
to corporate
Craig Everyday

18. Lockdown Response Measures Site PTB
18
What What Who : PTB Check Freq Status
Temporary Lockdown
or closure due to
- Confirmed cases
- Decision by steering
committee
- Decision by Govt
Site disinfectant / cleaning Hasmin / Hendri 1st day post
closure
Prepare supplies and people as
contingency
Communication to
- Employees (HR)
- Customer (Wie)
- Supply (Dian)
- Urgent Deliveries processed (Dian)
- Unions / Govt (HR)
- Corporate (Craig)
- Finance payments processed /
invoiced (Iwan)
Steering Committee Immediate
post
decision
Prepare a draft letter based on IPOH
document (Craig / Tiara)
Employee payments / govt incentives Hasmin Monthly Protective equipment during
transportation to hospital
Team and Employee Welfare checks Managers Every 3rd day Employee to escalate health concerns
immediately to supervisor for self and
immediate family
Security of site Hasmin Daily
Employees continue to work from home
where possible
Managers
Re-open date decided and agreed Steering Committee
Additional controls / measures required
upon re-open
Steering Committee

19. Flow chart of Covid-19 Checking
Check before site entrySelf check before traveling to work

20. Confidential
Risk Management & Business Sustainability
20
Business Sustainability & Contingency Planning
• Customer and stakeholder contact increased
• Business Forecasting and regular review
• Supplier and sourcing channels – multiple vendors
• Leverage global footprint and flexibility
• Financial situation and protection
• Cash conservation
• Tighter cost control and management
• Explore opportunities and growth
• Labour and HR management
• Regular review / refreshing

21. Confidential
Leadership and Care During a Crisis
21
• Health Protection is First priority
• Be a role model in following and monitoring control
measures
• Daily updates and communication with people.
• Stay Connected with teams
• Stay Positive
• Speak up if you believe people are at risk
• Keep the Social Distance but Stay Connected
• Celebrate small successes and share further with the plant
and company.
• Promote covid-19 “heroes” and activities in your team
(people who are helping others).
• Be open and transparent: talk about how we are preparing
for the next phases in emerging from the covid-19
situation.

22. Bridon-Bekaert Ropes Group
Indonesia (PT Bridon)
COVID 19 –
Field Implementation of Preventive,
Monitoring & Emergency Action
Hendri Anwar

23. Preventive Action Before Entering Plant
23
All people mandatory to have hand wash at provided wash basin, prior
report to security. Providing new hand wash facility in front of company
gate also as social responsibility to community around the site.
A. Main office gate
All visitor/externals mandatory to check body temperature & symptoms
before enter to the site & random check onsite and sign visitor
declaration for non-employee (supplier, customer or transporter)
Antiseptic chamber (Not
disinfectant) we use Dettol
antiseptic liquid that usually
use for taking bath or
another antiseptic purpose.
C. Antiseptic Chamber
B. Security Post

24. Preventive Action Inside The Plant
P1 Masks worn by all persons entering the site (office and factory
areas). P2 mask, face shield, coverall, etc for special persons like
security that have higher risk due to meet many people during
body temperature checking. SOP on mask changing and disposal
Physical distancing rule at praying area, canteen, production,
smoking area, toilet, etc. Maximize using teams (conference call)
meeting instead of face to face meeting. Arrange work from home
for employee that can doing the job from home.
Disinfectant spraying all the site including office, production,
warehouse, locker, toilet, and others weekly and daily cleaning
handrail, door knobs, handles & others that touch by many people.
C. Disinfectant Spraying & Daily Cleaning
A. Personal Protective Equipment B. Physical Distancing &WFH
D. Provide Enough Hygiene Facility Onsite
Provide around 10 bottle hand sanitizer at different location & liquid
hand soap and handwash facility at some location also.

25. Preventive Action Inside The Plant
Open the door and window and increase air conditioner cleaning
frequency to make sure good indoor air quality.
Conduct regular sunbathing, stretching & sharing activity to
increase immunity & knowledge for all employees- 10 mins per day
Provide necessary information related Covid-19, health
behaviour (washing hand, cleaning table & personal equipment,
etc) & physical distancing through poster, flyer, email, TV
G. Health Campaign
E. Improved ventilation & Air Cleaning F. Conduct Sunbathing in Rotation
H. Provide supplement & Nutritional Food
Provide additional supplement & nutritional food daily and give
family care package (fabric mask, vitamin, hand sanitizer & liquid
soap) and Next week logistic donation to surrounding people.

26. Others Preventive Action
1. Coordinate with supplier, transporter & customer related program for
preventing spreading of covid-19
2. Identified people that conduct traveling to red zone covid-19. Strictly adhere to
travel ban and self-isolation measures --> Including in socialization & update
follow bekaert information
3. Daily monitoring for employee & family health condition
4. Reschedule annual leave “lebaran” into the end of the year to prevent our
member get mudik (go to the home town/ village)
5. Adjust start and finish shift time to prevent people gathering over in locking
room
6. Provide stock emergency equipment (stock for 4 weeks) (mask, coverall, hand
glove, disinfectant, hand soap, face shield, hand sanitizer etc.)
7. Identified our people using public transport --> review for our team that can
work from home

27. Monitoring Action During Covid-19 Pandemic
List up & study & follow up all related government & group
regulation related covid-19 (PP, health ministry, industrial
ministry, transportation ministry, Governor, covid-19 task force
team, etc.)
Control work home member or isolation employee by sharing
location every day (morning & afternoon) and asking about their
condition and implement WFH checklist (physical activity, etc.)
Conduct audit implementation of covid 19 preventive action by
our group via teams meeting & 4 layers audit by Plant Manager,
HSE manager, Dept manager & Front leader
C. Compliance
A. Government & Group Directive B. WFH & Self Isolation Employee
D. People in High risk if Infected Corona
Monitor the people in high risk if infected corona virus (hypertension,
age over 60, pregnant, diabetes, cancer, lung or heart disease)→For
considering the WFH frequency & Who need special monitoring.

28. Emergency Response During Covid-19 Pandemic
1. We collect data of employee residence (the most area)
2. We compare between data covid-19 case &
data employee residence (per sub-district & village office)
List up references hospital for recommendation as a guideline if any
employee or family have the symptoms to make sure they got
appropriate & the right treatment.
We conduct contact tracing by questioner that we mix some
reference from health ministry & our group guidance (some
criteria eat together, smoking together, same vehicle, etc.)
C. Contact Tracing System
A. Mapping Risk of Employee Residence B. List Reference Hospital of Covid-19
D. Rapid Test and PCR Test
Follow up the contact tracing, we can continue with the rapid test &
PCR test. If we conduct all checking maybe we can start with rapid
test first (although not so accurate) and then continue with PCR test.

29. Others Plan for Emergency Response During Covid-19 Pandemic
We also plan for conducting patient handling simulation (attach example of another plant best practice in our group)

30. Questions?
www.bridon-bekaert.com