Push Pull KMS - Knowledge Management Systems

April 10, 2001 A performance-based view of KMS . . . for the sake of the enterprise shareholders, customers, employees, and suppliers Push-Pull performance-based Knowledge Management Systems P-1020 ISPI Conference San Francisco, April 2001 Presented by: Guy W. Wallace EPPIC, Inc.

[object Object],Session Open Session Description ,[object Object],[object Object],[object Object],[object Object],[object Object]

Session Open Session Objectives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Session Open Session Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Session Open Guy W. Wallace ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Guy has been in the T&D field since 1979 and an ISD consultant since 1982. He is the author of two books, more than 20 articles, and has presented more than 40 times at ISPI conferences and local chapters. He is currently the treasurer and on the 1999–2000 Board of Directors of ISPI.

Session Open Guy W. Wallace’s ISD via CAD Project History ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Session Open Guy W. Wallace’s ISD via CAD Project History (continued) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Session Open Guy W. Wallace’s ISD via CAD Project History (continued) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Session Open What Worries Me about KMS ,[object Object],[object Object],[object Object],[object Object]

What Is KM and KMS? What Is KM and KMS? ,[object Object],[object Object],[object Object],KM is intellectual capital that is captured, stored, and disseminated to both protect and improve the enterprise For our purposes here

What Is KM and KMS? What Is Knowledge? ,[object Object],Explicit is easier to capture, tacit is harder to capture for Knowledge Product development/deployment ,[object Object],[object Object],[object Object],[object Object],[object Object],Tacit ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Explicit

What Is KM and KMS? Examples of Content for KMS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The goals include reducing “reinventing the wheel” and/or “starting from ground zero” for each performance effort KM content for Knowledge Products can include

What Is KM and KMS? What Is a KMS? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What Is KM and KMS? Why KM and KMS? ,[object Object],KMS – to protect and improve the enterprise ,[object Object],[object Object],[object Object],[object Object]

What Is performance-based KMS? Performance-based KMS ,[object Object],KMS – to protect and improve the enterprise This is where our ISD and HPT methodologies become part of the KMS effort more on this later ,[object Object],[object Object],[object Object]

What Is performance-based/Push-Pull KMS? Push-Pull ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What Is performance-based/Push-Pull KMS? Push-Pull performance-based KMS ,[object Object],[object Object],[object Object],[object Object],[object Object]

What Is performance-based/Push-Pull KMS? KMS and E-learning ,[object Object],[object Object],There isn’t really much difference between KMS and e-learning today, or there really doesn’t have to be any difference! ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What Is performance-based/Push-Pull KMS? KMS and E-learning ,[object Object],For our purposes here, T&D, e-learning, and KMS are the same in terms of their ability to become Knowledge Products ,[object Object],[object Object],[object Object]

What Is performance-based / Push-Pull KMS? Finish KMS e-learning Modules? ,[object Object],The short answer is . . . Yes if “ Push ” . . . Maybe if “ Pull ” . . . but first things first . . . Is there business rationale for KMS and module completion? Questions such as this are being asked endlessly in magazines and journals targeting training & development and e-learning

Four Stages of KMS Implementation Planning the KMS Implementation ,[object Object],[object Object],[object Object],[object Object],[object Object]

KMS Stage 1: Business Case Development ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Four Stages of KMS Implementation Business Case Content and Formats ,[object Object],Focus on ROI as well as the “costs for doing nothing” ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Four Stages of KMS Implementation Return on Investment ROI = Why invest $100.00 if you’ll only get $90.00 in return? Returns – Investment Costs Investment Costs

Four Stages of KMS Implementation Potential “Returns” for KMS ,[object Object],[object Object],And, a $200M enterprise’s return would be $18M; a $2B would return $180M; and a $20B would return $1.8B 5 percent of $20 million revenues = $1 million 5 percent of $16 million expenses = $800,000.00

Four Stages of KMS Implementation KMS Returns ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],In short: better, faster, cheaper and new What are the potential returns for a performance-based KMS?

Four Stages of KMS Implementation KMS Investment Costs? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],It is estimated that only 20 percent of the total costs of KMS is related to hardware and software. The rest are for Capture – Administration – Maintenance KMS investment costs must include both first costs and life-cycle costs

Four Stages of KMS Implementation ROI – Do Your Math for Your “R” ,[object Object],[object Object],Calculate a ___ percent potential increase in revenues if that “level” generates revenues (for profit centers) Calculate a ___ percent potential decrease in costs (for both profit and cost centers) Revenue Impact? $ Cost Impact? $

Four Stages of KMS Implementation Do the ROI Math Potential Returns $: $__________ for _______ $__________ for _______ $__________ for _______ $__________ for _______ $__________ for _______ $__________ for _______ Total “R”: $___________ Potential Investment $: $__________ for _______ $__________ for _______ $__________ for _______ $__________ for _______ $__________ for _______ $__________ for _______ Total “I”: $____________ ( $________ Returns minus $_________ Investments) divided by $_________ Investments

KMS Stage 2: KMS Processes & Infrastructure Development/Deployment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Development and deployment of the following processes and the required environmental and human infrastructure:

Four Stages of KMS Implementation KMS Roles and Responsibilities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The key teams for KMS include

Four Stages of KMS Implementation Governance and Advisory ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],KMS – to protect and improve the enterprise

Four Stages of KMS Implementation Communities of Process/Performers ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Note: Select one approach to addressing content capture— either processes or performers

Four Stages of KMS Implementation Learners and Coaches ,[object Object],[object Object],[object Object],[object Object]

Four Stages of KMS Implementation ISD Roles ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

KMS Stage 3: Initial KMS Content Development and Implementation ,[object Object],[object Object],[object Object]

Four Stages of KMS Implementation Using ISD/HPT for KMS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Four Stages of KMS Implementation Traditional ISD via ADDIE ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],A D D I E Analysis Design Development Implementation Evaluation

Four Stages of KMS Implementation Nontraditional ISD ,[object Object],[object Object],[object Object],[object Object],This will facilitate reuse design strategies that traditional ADDIE models/methods don’t address

KMS Stage 4: Ongoing Operations and Maintenance ,[object Object],[object Object],[object Object],Note: Not all potential content should be shared over the enterprise KMS, as it might make it much easier to find its way to the competition or violate various laws/regulations and internal policies

[object Object],[object Object],[object Object],[object Object],[object Object],Session Close KMS WARNING ! Do the math – push content to key targets and make it accessible for nonkey targets. Don’t serve EVERYONE’S needs. Your enterprise can’t afford it! If your KMS “capture-store-dissemination” systems and processes allow just any and all types of content into your KMS, you might end up with

Session Close Session Close ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Thank you for your time, attention, and feedback

Push Pull KMS - Knowledge Management Systems

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Editor's Notes