2. Periodic Report/ ORDINARY OR ROUTINE
REPORT
• specific intervals or in the business routine.
• daily, weekly, fortnightly, monthly, quarterly, bi-annually or annually.
statement of facts in detail
• No opinion or recommendation of the reporter.
Report of Directors to the Annual General Meeting, Sales Report,
Production Report etc.
3. SPECIAL REPORTS/ SITUATIONAL REPORTS
• prepared on specific request
• opinions or recommendations of the reporter with the help of facts
and arguments.
• targeted to nonrecurring situations
For eg. opening of branch, introducing a new product, Improving the
quality or changing the shape or size of the product and the like.
Trip, Convention or Conference Report.
4. Reports on the basis of Function
1. Informative Report
• prepared and presented with the help of available information
• at the maximum with regard to an issue or situation.
2. Interpretative Report
• not only contains the facts, views and opinions of reporters
• but also includes the causes for an issue or an event and required
remedial action with recommendations.
5. Reports on the basis of meetings
• Verbation Reports
complete word by word record of all discussions made at a meeting.
For eg. Directors are appointed and the remuneration and perquisites
of key personnel are fixed by passing a resolution. In this case, a report
is prepared by including the verbation record of the resolutions passed
with the names of the proposers and seconders, manner of voting and
results.
6. • Summarised Report
• essential details discussed in the meeting
• Prepared for press or to shareholders of the company or members of
the institution.
Problem Solving Report/Investigative Report
• Reporter collects various information to find the causes for any
problem.
• Also concluded with the ways of solving the problem
• reports which focus on examining a situation orproblem
7. Fact Finding Report
• Reporter analyze the incident through detailed investigation and find
the truth
• Presents the facts in the report form before the top management
• Eg. rivalry between the two group of workers, Machine Breakdown
Compliance Reports
• Present data in compliance with local, state and federal laws.
• Government regulating agencies require organizations to
submit reports verifying compliance with laws
• Like how much profit the organization earned and the taxes owed.
8. BUSINESS ANALYTICAL REPORTS
• Justification/Recommendation reports
• Feasibility reports
• Yardstick reports
• Research reports
9. JUSTIFICATION/RECOMMENDATION REPORTS
Purpose
• Make recommendations to management
• Provide data to solve problems and make decisions.
Examples
• Buying equipment
• Changing a procedure
• Hiring an employee
Contents
• Problem/Need
• Facts
• Discussion (pros & cons)
• Recommendation
10. FEASIBILITY REPORTS
Purpose
• Analyze problems and predict whether alternatives will be practical
or advisable
• Help in decision making (among alternatives)
• Examples
• Should we move to another part of the country?
• Should we rent, lease or buy?
• What is the best location for our company?
12. • The term "yardstick" is used in reference to anything which serves as
a test or standard of measurement, comparison or judgment.
13. Research Studies Reports
• Problem statement
• Hypothesis
• Present data
• Perform Analysis
• Conclusions
• Recommendations (optional)
14. Structure of report
Title page
Table of Contents
Abbreviations and/or glossary
Acknowledgements
Abstract
Introduction
Body
Conclusion
Bibliography
15. 1.Title page: It should include the title, your name and the name of the
tutor to whom it is being submitted, date of submission, your
course/department. The logo of the organisation should also be
printed.
2. Acknowledgements: A list of people and organisations who have
helped you in the compilation of report and other related work.
3. Contents page: A clear, well-formatted list of all the sections and
sub-sections of the report. Page numbers should be marked correctly.
16. 4. Abstract: A summary of the major points, conclusions, and
recommendations should be written to give a general overview of
report.
5. Introduction: The first page of the report needs to have an
introduction. You will explain the problem and show the reader why
the report is being made.
6. Body: This is the main section of the report. There needs to be
several sections, with each having a subtitle. The various sections
include Review of Literature, Materials and Methods and Results. A
discussion section can also be included at the end of the body to go
over by findings and their significance
17. 7.Conclusion: A conclusion should draw out the implications of your
findings, with deductions based on the facts described in your main
body. The significance and relevance of study is discussed in this
section.
8.References: This is a list giving the full details of all the sources to
which you have made reference within your text.
