Government Watch (G-Watch) shares standards, policies, mechanics in monitoring government services procurement. It also shares the results of these efforts, as well as other similar initiatives.

1. Citizen Participation in
Government Procurement
The G-Watch Experience
Rechie J. Tugawin
G-Watch
17 February 2017 | Manila

2. Government Watch (G-Watch)
• Established in 2000 to respond to a plethora of corruption scandals
involving government officials in the Philippines.
• For 15 years, G-Watch has undertaken several pioneering work on
social accountability, citizen engagement and political reform.
• Established linkages with a wide variety of organizations in civil
society and development community, as well as with government
agencies at the national and local levels.
• Has recently worked with international research institutes,
becoming a close affiliate of the Accountability Research Center
(ARC), to produce research on strategic approaches on
Transparency-Participation- Accountability (TPA).

3. G-Watch
Social Accountability
Approach
G-WATCH
joint citizen-
government
monitoring
easy-to-
use tools
preventive
and pre-
emptive
community-
based
data- and
evidence-
based
G-Watch Methodology
Identify what to
monitor
Formalize
partnership
Actual
monitoring
Standards
mapping
Develop monitoring
tool & design
Post-monitoring
activities
Institutionalization

4. Planned/
Normative Actual Variance
Cause of
Variance
G-Watch
Assessment
Agency
Assessment
Time
Cost
Quantity
Quality
Process
`
G-Watch Monitoring Tool

5. G-Watch in Education
LOCAL HUBS
In 2010, localized education monitoring in Naga City tapping the
Local School Board through a project, “Edukasyon sa Naga,
Salmingan Ta” and have conducted action research since 2010
CSOs on APCPI

6. Sustaining CSO
monitoring in DepEd
Institutionalization through policies

7. CSOs Engaged: Boy Scouts of the Philippines (BSP), Girl Scouts of the Philippines (GSP), Concerned Citizens of Abra for Good
Governance (CCAGG), North Luzon Coalition on Good Governance (NLCGG), PTA (Parent-Teacher Association), Western
Visayas Network of NGOs, Inc. (WEVNET), Public Services Labor Independent Confederation (PSLINK), Civil Society Network for
Education Reforms/ Education Network (E-net), Consortium of Bangsamoro Civil Society (CBCS), Young Moro Network (YMN),
G-Watch RO8, Procurement Watch, Inc. (PWI), Social Action Center (SAC), Rural Development Institute (RDI), Western Samar
Development Foundation, Inc. (WESADEF), Bugto Foundation), Eastern Visayas Network of NGOs, Inc. (EVNET), MINSED,
MINCILL, PUSAKA Mindanao, Inc., Associates in Community Extension Services (ACES), Maranao People Development Center,
Inc. (MARADECA), Reform ARMM Now (RAN), SUPRABASE, Young Moro Professional’s Network (YMPN), People Power
Volunteers for Reform (PPVR), PNEUMA, Inc., Movement for Principled Politics in Pampanga (MP3), Institute for Democratic
Participation in Governance (IDPG), Change Politics Movement (CPM), GroupAid, Ranao Council, Inc., SSC – CCSPC, SEA-SD,
AKIL-SLS, Christian Leaders of San Fernando Pampanga, Inc. (CLASP), Checkmyschool.org, Caucus of Development NGO
Network Inc, (CODE NGO), Naga City Peopls’ Council (NCPC), Palawan State University (PSU), C4CC, Philippine Business for
Education (PBEd), Transparency and Accountability Network (TAN), TEACHERS, Inc., Brotherhood of Destiny, Inc. (BROOD),
Movement for the Advancement of Student Power (MASP), Ten Outstanding Boy Scouts of the Philippines (TOBSP), Alliance of
Volunteer Educators (AVE), National Citizen’s Movement for Free Elections (NAMFREL), Community Organizing of the Philippine
Enterprise (BICOL Chapter), QUEEN Parent’s Association, Alliance of Concerned Teachers (ACT), Association of Ministers and
Ministries of Nueva Ecija, Barug! Pilipino, Christian Convergence for Good Governance, Victory Campus Ministry, Student
Catholic Action, Social Watch Visayas, CCP – Sugpuin ang Korupsyon!, Volunteers for a Libertarian Society, Negros Center for
People Empowerment and Rural Development, UP Bannuar, UP Harong, UP Kamayo, YES Tejeros, Youth Empowering Youth
Forum, Don Bosco Technical Institute of Makati, Fellowship of Christians in Government, Kapatiran Kaunlaran Foundation, Rahma
Qur’anic Center and Mosque Foundation (Note: These are all the orgs that became part of G-Watch monitoring in education since
2000. Total of 70 CSOs. Some might already be inactive.)
Key
Results
and
Gains

8. Agency
Procureme
nt
Compliance
Performanc
e
Indicators
CSO Confirmation of APCPI
Report

9. • What it is and what it is not
– The CSO Confirmation Exercise is not meant
to find fault; rather, it seeks to ascertain the
completeness and integrity of the APCPI self-
assessment
– Primary objective of improving the
procurement system of the procuring entity.
– Systems improvement, not accountability
action against any individual
APCPI CSO Confirmation

10. • APCPI documents
– Annex A (APCPI Self-Assessment Tool)
– Annex B (Consolidated Procurement
Monitoring Report (CPMR)
– Annex D (Action Plan)
• APCPI User’s Guide
• CSO Confirmation Report
MECHANICS

11. • Documents to Check
– Procurement Monitoring Report (PMR)
– Annual Procurement Plan (APP)
– PhilGEPS postings
– Order for the creation of procurement unit
– Proof of attendance to RA 9184 trainings
– Proof of attendance in trainings on RA 9184 for the previous year
– APP –Common-use Supplies & Equipment
– Minutes of bidding activities
– Abstract of bids
– NOA and NTP
– BAC resolutions
– Invitation to observers
– Website
– Contract implementation documents
(CPES, payments docs, IAR, completion
and acceptance certificates, etc)
MECHANICS

12. • CONFIRMATION PROPER
– Not more than 4 hours
1. Introductions; setting the tone; objectives
and overview of the steps
2. Input details into CSO Confirmation Report
3. Quick check of documents present. May
also be done as score for each indicator is
reviewed
4. Review of the PMR and CPMR
5. Confirmation of agency score and
corresponding APCPI rating (per indicator).
Documents review or actual observation if
MECHANICS

13. • CONFIRMATION PROPER
6. For revisions in agency score and APCPI
rating: APCPI rating for each indicator is
based on a scoring range indicated in the
User’s Guide or the Annex C.
7. Note issues and good practices on the
conduct of procurement of the Procuring
Entity. These must be entered in the
COMMENTS column of Annex A.
8. Recap of needed revisions; give overall
impression and major points for
improvement of performance
MECHANICS

14. MECHANICS
Sub-Indicator 1a. Percentage of public bidding contracts in terms of
amount of total procurementScoring Range Qualitative Rating Numerical Score
Percentage is above 91-100% Very Satisfactory 3
Percentage is between 81-90% Satisfactory 2
Percentage is between 70-80% Acceptable 1
Percentage is below 70% Poor 0
Sub-Indicator
3d. Sufficiency
of period to
prepare bids
Document Review:
i. Bidding documents are available at the time of
advertisement/posting at the PhilGEPS website and Agency
website
ii. Supplemental bid bulletins are issued at least seven (7)
calendar days before bid opening;
iii. Minutes of pre-bid conference are readily available within
three (3) days.Scoring Range Qualitative Rating Numerical Score
Fully Compliant Very Satisfactory 3
Substantially Compliant Satisfactory 2
Partially Compliant Acceptable 1
Not Compliant Poor 0

15. MECHANICS
Sub-Indicator 5a.
APP is prepared for
all types of
procurement
Document Review:
Original and supplemental APPs prepared by the BAC and
approved by the Head of the Procuring Entity for the year as
provided for under Section 7 of RA 9184 and its IRR
Scoring Range Qualitative Rating Numerical Score
Compliant Very Satisfactory 3
Non Compliant Poor 0
Sub-Indicator 10c.
Agency has activities
to inform and update
bidders on public
procurement
Document Review:
Copies of the memos, invitation letters, programs,
list of participants, schedules of activities for
bidders
Scoring Range Qualitative Rating Numerical Score
Compliant Very Satisfactory 3
Non Compliant Poor 0

16. • CONFIRMATION PROPER
9. Closing; next steps; compliments
6. Preparation of report
7. Submission of report to Central Office and
GPPB
MECHANICS

17. TOOL

21. Other Monitoring Initiatives
• Agriculture (rice production program)
• Health (medicines procurement of DoH; provision
of drugs & medicines of LGUs)
• Infrastructure
• Disaster relief goods distribution
• Revenue generation (environmental users fee
collection & utilization)
• Eco-tourism (community-based sustainable
tourism)
• Water

22. www.g-watch.org
gwatchinstitute@gmail.com /
rjtugawin@g-watch.org