Torlando Hakes' Level Up Slides about Scrum Theory

1. SCRUMTHEORY FOR ANYBODY
ATime Reclaiming Productivity & Scheduling System

2. My name isTorlando and I get time management
(because I had to).
COLORBOOK

3. WHAT I DO

4. THIS IS NOT A LECTURE,
IT’S A DISCUSSION

5. DOER CONNECTOROR
You don't have time for both.
THE 2 PARADIGMS
So, which are you?

6. WHAT ADVANTAGES & DISADVANTAGES
COME WITHTHE DOER MINDSET?

7. WHAT ADVANTAGES & DISADVANTAGES
COME WITHTHE CONNECTOR MINDSET?

8. HOW MUCH IS ENOUGH?
(The Mexican Fisherman)

9. –AndrewT. Jebb, Purdue University [Happiness, income satiation and
turning points around the world,AndrewT. Jebb, LouisTay, Ed Diener and
Shigehiro Oishi]
“It’s been debated at what point does money no
longer change your level of well-being.We found that
the ideal income point is $95,000 for life evaluation
[overall life satisfaction] and $60,000 to $75,000 for
emotional well-being [day-to-day happiness].Again,
this amount is for individuals and would likely be
higher for families.”

10. BE RUTHLESS IN PROTECTING
YOUR QUALITY OF LIFE

11. Where is your focus?

12. WENIGER,
ABER BESSER
(less, but better)
Book Recommendation

13. Name
Email
Phone
Address
Source
What is absorbing my time?
How can I keep up with all
the calls?
How do I keep customers from
slipping through the cracks?
How do I get back my time?
Why can't I turn off?

14. Urgent Not Urgent
Important
Not
Important

15. WHAT IS OUT OF CONTROL FORYOU,
RIGHT NOW?
Discuss 5 min.

16. MY MENTAL PROCESS
• What is this?
• Can I do it in 2 minutes?
• Can I automate it?
• Can I delegate it?
• When can I defer it?
• Should this be a project?

17. THE DAILY CYCLE
• Clear inboxes
• Job costing
• Financial review
• One marketing activity
2 hours a day

18. CHECK OUT COLORBOOK.SITE
What can be automated or delegated?
Scheduling
can easily and
efficiently be
done through
software!

19. If you could wave a magic
wand and have any part of
your business (besides the
painting) be automated, what
would it be?

20. Our goal is for consultants and painters to be
completely unencumbered by things a computer can
do better and for them to be quintessentially human.

21. What are your quintessentially human things
that only you or your people can do?

22. MEETTHE SCRUMTEAM
Project Owner Scrum Master ProductionTeam(s)
Adaptable to small or large companies.

23. PROJECT OWNER
• Sales Consultant & Local
Networker
• Represents the Stake
Holder
• Prepares Work Order
Backlog
• Communicates Scope of
Projects to ScrumTeam
Project Owner
Feel free
to ask
questions
here!

24. SCRUM MASTER
• Servant Leader who knows
the industry
• Manages Scrum Work Flow
• Makes sure Production
Team has everything they
need for undisrupted flow
• Can manage several teams
at once
Scrum Master
Feel free
to ask
questions
here!

25. PRODUCTIONTEAM
• Self-Directed and
Autonomous
• Self-Recruiting
• Ownership over current
project
• Manages project resources
• 1-9 people per team
ProductionTeam
Feel free
to ask
questions
here!

26. SCRUM WORKFLOW
Step 1) Project owner adds to and prepares the project backlog

27. SCRUM MEETING
Step 2) Hold on the first day of the Sprint to discuss all project
details and hand off job folders.

28. Task Board (folder) Basics
1. Project Info
2. Detailed Story or Work
Order
3. Time Budgets + Burndown
Report
4. Paperwork
5. Cue/In Progress/Done
6. Score Card

29. 10 DAY SPRINT
Step 3) Crew(s) of 1-9 work collaboratively;
accountable to each other and the client.

30. DAILY STAND-UP
Step 4)15 minutes at the beginning or end of every work day.
Ask 3 Questions
What did we do today?
What will we do
tomorrow?
What stands in our way?

31. RETROSPECTIVE MEETING
Step 5) Recap the sprint; accept feedback and make
improvements. Get availabilities for following week.

32. Completed Work
Orders
Scrum project management for
agile production
Work Order Backlog Production CycleSprint Backlog
SCRUM WORKFLOW

33. THE PROBLEMSYOU’RE
SOLVING MATTER
• What do people have to have
or else?
• Show your teams how they are
impacting the world.
• Keep up the spirit.

34. THANKYOU!
• On Facebook
• ColorTheory LLC
• Email & Phone
• torlando@colortheorypaint.com
• 812-219-1537
• Online
• ColorBook.Site
• ColorTheoryPainting.com