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Warden Management System by Concept Safety Systems
- 1. Warden Management S Save lives, time and money.
- 2. • Keeping up with Compliance Requirements – Internal Policies – External Regulations • BFSR 2008 • Fire and Rescue Act 1990 S • Timely and Adequate Training • Adequate warden allocation • Low visibility Save lives, time and money.
- 3. • Visualise Compliance and Highlight Exceptions – Warden Allocation by Building/Floor/Zone – Warden Validity – Warden Induction Status S Save lives, time and money.
- 4. • Full Life-cycle management of Wardens – Assignment – Induction – Training S – Assessment – Termination Save lives, time and money.
- 5. • Warden gets Training reminder & Status validation notification S Save lives, time and money.
- 6. • Complete audit and activity trail of actions & decisions S Save lives, time and money.
- 7. • Integrated with Emergency Planning Committee (EPC) Module S Save lives, time and money.
- 8. • Monitor & assign ownership of each EPC task S Save lives, time and money.
- 9. • Increased Compliance and Reduced Risk – Comply with Internal policies & external regulations – Timely warden training – Adequate warden allocation – Improved Visibility S • Increased Operational Efficiency – Automate warden training and validation – Easily share information across multiple business units – Produce instruction records on demand Save lives, time and money.
- 10. S Save lives, time and money.
Editor's Notes
- Sections 38, 39 of the Building and Fire Safety Regulation (BFSR) 2008 requires that evacuation coordination instructions be given to the Evacuation Coordinator and other persons responsible for carrying out the evacuation procedures every year and within 1 month of any changes to the procedures or personnel.If a new occupant starts to occupy a building, the new occupant must, within two months, give evacuation coordination instructions to the evacuation coordinator. (Section 40 of BFSR 2008)Section 45 of BFSR 2008 requires that evacuation coordination instructions must be retained and available on request.Section 104E of Fire and Rescue Service Act 1990 requires that the occupier of a building must provide adequate instructions to prescribed persons in the building concerning the action to be taken by them in the event of fire threatening the building.Other Challenges:Difficult to monitor and enforce warden trainingOften training due dates have elapsed without no one knowingNo visibility on exceptions and complianceWarden leaves, but no replacement is madeMany pitfalls with manual record keeping and tracking using spread sheets
- Have better visibility:Status of WardensWhether training is valid or has lapsedBy Floor/Location/BuildingAllocated Wardens by Floor/LocationList of all wardens and training datesProduce Exception reports on demandCreate your own dashboard to monitor your KPIs
- Manage and track all your wardens from:Allocation – assign warden type and locationInduction – Section 39 of BFSR 2008 requires that the evacuation coordination instructions to the warden be given 1 month before the person becomes a warden.Training & Assessment – automatic or manual notification of training due dates. Will mark as exception if due date has elapsed.Termination – Validate warden status via email and allow warden to de-register from warden list.View their Evacuation Coordination training & assessment records
- Automatically Schedule or manually notify warden of training due datesNotify on:1 month before due dateUpon elapse of training due dateValidate Status of warden via email. They can click on a link to de-register from the warden list.. This de-registration event will also notify the chief warden or any nominated person so a new warden can be assigned in place. Valid wardens must also click on the link to confirm their status. If no confirmation is received, then it will be assumed that the warden no longer exist within the company, and this will be included in the exception reports.
- Complete audit trail of actions and decision are trackedNo more finger pointing!
- Warden management is integrated with the EPC management module, which allows for the management and scheduling/tracking of EPC schedules including:Nomination of BLDG wardens for each Building/LocationsAnnual Emergency Training RemindersFire Safety Adviser Building InspectionReview of Building Emergency proceduresGeneral and First Training RemindersAnnual Evacuation Exercise / DrillsEtc…
- A warden or FSA may be assigned to the task of ensuring that wardens are reminded and perform their annual warden training.This makes people accountable with clear ownership of tasks. No more finger pointing!
- Increased Compliance and Reduced RiskWarden management will enable your organisation to comply with internal policies and external regulations (eg. BFSR 2008, Fire and Rescue Service Act 1990).Your wardens are made aware of their training schedulesExceptions are highlighted for management actionBetter visibility and monitoring of your complianceIncreased Operational EfficiencyAvoid pitfalls with manual maintenance of spread sheets and automate:Training scheduling and reminders.Warden status validation (eg. de-registration from warden list)Easily share and produce information required for audit