Employee Safety Orientation Training

1. Employee Safety Orientation Training
Revised 10/2/2015

2. EHSRM Sections and Programs
 Occupational Safety
 Industrial Hygiene (IH)
 Ergonomics Program
 Environmental
 Protection of Minors Program
 Risk Management
 Hazardous Materials

3. General Information
 Environmental, Health, Safety and Risk Management
(EHSRM)
 Promotes and supports a safe and healthy campus environment
 Offers consultation and training in environmental, health,
safety and risk management
 Establishes policies and procedures as they relate to EHSRM
 Investigates unsafe conditions, accidents and injuries
 Applies for and manages state and federally required plans and
permits
 Is the main contact for all state and federal regulators and
inspectors

4. Occupational Safety
Unsafe Condition Reporting Program: Helping our UAF
community remain safe by identifying and correcting campus
conditions that could result in injury
• Damaged handrails or walkways, exposed electrical wires, etc.
• Promptly report identified unsafe conditions using the Origami
portal on our website: http://www.uaf.edu/safety/unsafe-condition/
• UAF will not tolerate adverse treatment of any employee for
choosing to report an injury or safety concern. You are protected by
UAF policy and Alaska law!
Assisting you with Occupational Safety and Health Administration
(OSHA) requirements and other nationally recognized health and
safety directives. Some of the many ways we can assist:

5. Occupational Safety
 Safety Assessments: We can provide an on-site safety evaluation
of your workplace
 Accident/Incident Investigations: Investigate incidents to
determine root causes and provide corrective action provisions to
help prevent similar accidents/injuries
 Ice Cleat Program: Providing UAF employees and students with
free ice cleats (traction devices) to help prevent slips and falls on
ice/snow
 Remote Travel Emergency Plans (RTEP): Assisting in
developing and reviewing UAF RTEPs which help ensure a safe
trip afield
 Job Hazard Analysis (JHA): Providing specialized training and
assistance to develop JHAs which identify workplace hazards and
protective measures to control exposures to those hazards

6. Occupational Safety
CONTACT INFO
Gary Beaudette 474-2763
Kim Knudsen 474-5476
 Safety Awareness Incentive Program: Rewarding employees
for voluntary participation in selected safety programs. Some of
the ways employees can win incentive prizes include:
- Completing all required safety training
- Answering the monthly “Safety Challenge” question on our website
- Submitting an “Unsafe Condition Report” from our website
- Completing a JHA for our review
- Watching for award activities on our Facebook page @
“UAF Safety and Risk Management”
- Just by being observed working in a safe manner

7. Accident – Injury Reporting
 Report any instance of personal injury or illness, regardless
of the severity
 Examples include: cuts/lacerations, injuries from slips and
falls, chemical exposures, allergic reactions, muscle strains,
repetitive motion/ergonomic injuries, debris in eyes, etc.
 Report injuries even when there is no lost work time, no
medical treatment, or no loss of consciousness
 Report accidents/incidents within 8 hours

8. How to Report an Incident
Report the following incidents using the Origami Online
Incident Reporting System, directly from our website:
http://www.uaf.edu/safety/occupational-
safety/accident-reporting/
 Employee incidents with or without injuries or illness
(including student employees)
 Non-Employee injuries (including students and visitors)
 Unsafe Campus Conditions
 Damaged UAF or non-UAF Property and Vehicles

9. Important Incident Reporting Reminders
 Call 911 when injuries require prompt medical treatment!
 Notify EHSRM immediately at 474-5413 0r 474-7721 (after
hours), when an employee has been transported to the
hospital for medical attention
 Overnight employee hospitalization must be reported to
EHSRM as soon as practical, no later than 4- hours from the
time the accident occurred
Failure to promptly notify EHSRM of an
overnight hospitalization can result in
regulatory citations and penalties (fines) to the department!

10. UA/UAF Incident Statistics
Employee Recordable* Injuries
2012: (UA - 92) ~ (UAF - 61)
2013: (UA - 82 ) ~ (UAF - 61)
2014: (UA - 76) ~ (UAF - 55)
Serious injuries trending down UA-wide since 2011. Some potential
reasons for this trend include:
 Increased Safety Awareness and Prevention
 Safety Training and Incentive Programs
 Ice Cleat Program
 Improving Safety Culture
* Recordable injuries are reported to Alaska Occupational Safety and Health based on criteria
to include, but not limited to: days away from work and medical treatment beyond first aid

11. Cost of Injuries - 2014
Of the 55 UAF Recordable Injuries in 2014……
 The leading causes of injuries resulting in Worker Compensation
claims were strain or injury by lifting, followed by slips and/or
falls outside of buildings
 Paid Worker Compensation claims exceeded $580,908!
 Claims for outdoor slips, trips, and falls during the winter
months (Oct-Apr) alone accounted for $97,447

12. Industrial Hygiene
http://www.uaf.edu/safety/industrial-hygiene/
 What is Industrial Hygiene? The
anticipation, recognition, evaluation,
and control of environmental factors in
the workplace that may result in injury,
illness, impairment, or affect the well-
being of workers
 Industrial hygienists utilize engineering,
work practice, and administrative
controls as the primary means of
reducing employee exposure to
occupational hazards
If you suspect a
hazardous condition
is present in your
workplace or just
have a question or
concern, contact us
to perform an
evaluation. We are
dedicated to the well-
being of the UAF
community.

13. Industrial Hygiene
Typical Industrial Hygiene Concerns
 Chemical - managing use in laboratories and facility shops
 Ventilation –fume hoods, snorkels, office air exchange
 Noise – assess noise levels in your work space
 Lasers and radiation – protection and training
 Infectious agents, allergens, mold – sampling and assessment
 Indoor Air Quality - CO2, temperature, odors
 Occupational health - respirators, hearing tests
 Assist in selecting personal protective equipment
CONTACT INFO
Andy Krumhardt 474-5197
Tracey Martinson 474-6771

14. Ergonomics
http://www.uaf.edu/safety/industrial-hygiene/ergonomics/
 Ergonomics is an applied science that coordinates the design of
devices, systems and physical working conditions with the
capacities and requirements of the worker. So
 The Ergonomic Program offers
 Training and Awareness
 Workstation Evaluations
 Corrective Actions and Recommendations
 Don’t postpone calling if something
hurts – we may be able to help
If something in your workspace doesn’t feel right
- you probably need an ergonomic assessment
CONTACT INFO
Carol Shafford 474-5413

15. Environmental
 UAF is regulated by state/federal agencies; we have the
following permits and plans
 State Air Quality operating permit – main campus
 State Stormwater Discharge Permit and Plan– main campus
 Federal Spill Prevention, Control, and Countermeasure Plan (SPCC)
for oil spills – all campuses and facilities
 GHU Wastewater Discharge Pretreatment Plan – main campus,
Lena Point, UAF hanger
 Federal 90 day Hazardous Waste Accumulation Point permit – main
campus
 Federal Wetland Permits – project specific

16. Environmental
 You need to contact us when
 You spill a hazardous material or oil, including petroleum products
and vegetable oil
 You are installing a stationary, fossil-fuel burning piece of equipment
like a boiler, generator, furnace, woodstove, kiln, heater, pump
 You are installing a new or replacement above ground or underground
oil tank
 You are disturbing soils/ground for reasons including installation of a
building, a research project, a parking area, etc.
 You are changing drainage patterns on main campus with culverts,
fill, ditching, etc.
CONTACT INFO
Thadd Williamson 474-2762
Frances Isgrigg 474-5487

17. Protection of Minors
http://www.uaf.edu/safety/minors/
 A minor is a person under the age of 18 years.
 UAF promotes and engages in many programs, events and
activities that involve Minors
 To provide a safe environment, two trainings: Awareness
Training through United Educators; and Policy and
Reporting training
 If you are involved in an activity that includes minors - camps,
summer sessions, lab work, mentoring or other programs:
 You may need a background check
 Your participant’s guardians/parents may need to sign a waiver
 Consult with EHSRM for guidance
CONTACT INFO
Frances Isgrigg 474-5487

18. Risk Management
http://www.uaf.edu/safety/risk-management/
 Identify, assess, and manage risks on and off campus
 Program Risk Assessments: identify potential risks, evaluate, and
find ways to manage risk by controls, modifications, or by transferring
the risk through insurance or contract/waiver language
 Volunteer Approval Process: http://www.uaf.edu/safety/risk-
management/uaf-volunteers/
 Travel Evaluations and Recommendations: abroad, remote,
chartered planes and boats, with family, friends, students, volunteers or
employees http://www.uaf.edu/safety/risk-management/travel/
 Event & Student Activity Reviews: You may need an event form if
you have 50+ people or folks from off campus are attending.
http://www.uaf.edu/safety/risk-management/events/forms-contracts/
If you believe there may be some risk involved in your activity you should
contact risk management

19. Risk Management
 Identify, assess, and manage risks . . . Cont’d
 Loss Prevention Program: approval of funding for initiatives that
reduce our potential losses through accidents or injury to people or
other incidents that may cause damage to property or equipment
 Protection of Minors: implementation of policies and guidelines;
conducting risk assessments on and off campus for events,
activities, summer sessions, and camps for minors (individuals
under the age of 18)
 Reviews and updates contracts, agreements and waivers
 Contract Reviews for procurement of services, grants and research
funding, independent contractors, facility use agreements, and
Memorandum of Agreements

20. Risk Management
 Reviews insurance and liability for the University
 Certificate of Insurance: manage requests for proof of insurance
 Insurance Coverage: understanding and explaining your options
for department and program insurance coverage which includes,
but is not limited to property, auto, professional liability
 Any and ALL Liability language review: liability language is
language that places liability on UAF within contracts,
memorandums of agreement or use, rental agreements with other
parties
CONTACT INFO
Frances Isgrigg 474-5487

21. Hazardous Material (HM)
Your Friendly HAZMAT Resource
For management and removal of
 Batteries
 Biohazardous Waste, Sharps
 Chemical Waste
 Used Oil

22. Hazardous Materials (HM)
For Assistance with
 Emergency response &
spill cleanup
 Hazardous materials
shipping information
 Liquid nitrogen
deliveries
 Off campus hazardous
materials management

23. Chemical Inventories and Waste Pickup Requests
Environmental, Health, and Safety (EH&S)
Assistant Program
 Web-based management program for your convenience
 Manage your Chemical Inventory Online
 Request Safety Data Sheets (formally known as Material Safety Data
Sheets or MSDS) through the MSDS Online database
 Request a hazardous waste pickup online
 Guidance, tutorials, and access can be found on the EHSRM website
http://www.uaf.edu/safety/hazardous-materials/ehs-assist/
Need assistance, please contact us:
CONTACT INFO
Richard Deck 474 – 5617
Kris Riley 474-7889

24. Your Job
 Complete all basic safety training - Must be completed
within 10 days of hire or prior to exposure to a hazard
(http://www.uaf.edu/safety/training/)
 Work with your supervisor to determine additional
EHSRM training and review your Department
Emergency Action Plan (DEAP)
 Review the workplace assessment training
questionnaire (http://www.uaf.edu/safety/training/) to
determine other regulatory training
 Be alert to hazards and report safety concerns to your
supervisor or through Origami Risk.
(http://www.uaf.edu/safety/unsafe-condition/)

25. Your Job
 Regulators on-site 474-5413
 Report Accidents/Injuries
www.uaf.edu/safety/
 Unsafe conditions
www.uaf.edu/safety/
 Any oil or HM spills 474-5413
 Asbestos concerns 474-7000
 Stinky smells 474-6771
 HAZMAT shipping 474-5617
 Hearing or respiratory issues
474-6771
 Unmet training needs 474-5413
 Campus Events 474-5487
 Minors on Campus 474-5487
 Installation of oil tanks or
stationary fuel burning
equipment 474-5487
 Prior to excavations 474-5487
 Tower or roof work 474-2763
 Remote Travel Plans 474-2763
IF THIS IS AN EMERGENCY – CALL 911
Notify us of the following

26. Contact Info
Ergonomics
 Carol Shafford
cashafford@alaska.edu
Industrial Hygiene
 Tracey Martinson 474-6671
tamartinson@alaska.edu
Environmental
 Thadd Williamson 474-2762
tlwilliamson@alaska.edu
 Frances Isgrigg 474-5487
fisgrigg@alaska.edu
Training
 Thadd Williamson 474-2762
tlwilliamson@alaska.edu
Occupational Safety
 Gary Beaudette 474-2763
gsbeaudette@alaska.edu
 Kim Knudsen 474-5476
klamb1@alaska.edu
 Thadd Williamson 474-2762
tlwilliamson@alaska.edu
Hazardous Material and Waste
 Richard Deck 474-5617
redeck@alaska.edu
 Kris Riley 474-7889
kcriley@alaska.edu
Risk Management and Minors
 Frances Isgrigg 474-5487
fisgrigg@alaska.edu
http://www.uaf.edu/safety/