CSI Financial Report

1. SCHOOL OF ARCHITECTURE, BUILDING AND DESIGN
BACHELOR OF SCIENCE (HONOURS) IN ARCHITECTURE
COMMUNITY SERVICE INITIATIVE (CSI)
UCM 60102
FINANCIAL REPORT
Group Members :
Adriana Chang Wen Qi 0332960 Azeerah Binti Mubarakh Ali 0328906
Alia Nisa Binti Raffly 0320774 Cheok Kah Ying 0328560
Beh Yee Shyen 0333467 Esther Wong Jia En 0332188
Brian Jong Yaw Shung 0328897 Gavin Tio Kang Hui 0333373
Bernard Foo Kee Hong 0328599 Loi Chi Wun 0328652
Gan Ming Yi 0333281 Muhammad Aqil Bin Mohd Azli 0326479
I Made Lingga Prayoga 0332722 Ng Zien Loon 0328565
Lim Feng Yi 0332257 Priscilla Huong Yunn 0332599
Loo Ying Yee 0332649 Wendy Lau Jia Yee 0333538
Ng Guo Yik 0332551 Yong Ping Ping 0332585
Tutor : Ms. Camelia May Li Kusumo Tutor : Ms. Lee Sze Ee

2. CONTENT LIST
Page Number
1.0 Project Overview 2
2.0 Project Budget Summary 3
2.1 Balance Sheet
3.0 Project Budget Breakdown 6
3.1 Food
3.2 Goody Bags
3.3 Game Booth
3.4 Groceries
3.5 Transportation
4.0 Expenditure Claim Form 20
5.0 Appendix 36
Page​ 1

3. 1.0 PROJECT OVERVIEW
Event Name The World in Our Hands
Location Taman Selatan, 41200 Klang, Malaysia Date 18​th​
May 2019
Beneficiary
Good Samaritan Home is a Pro-Active, Participating & People Centered Charity
Organization to House, nurturing & caring for underprivileged & orphaned children.
It was founded in January 1999 by Albert Ong and YM Ong, a former pastor and his wife.
Good Samaritan Home cared for children who came from families where parents have
abandoned them, or where a parent is unable to cope with divorce, or where the child has
lost one or both parents.
It is now a home to 28 children, whose age ranges from 5 to 18 years old.
Location​ : No.2, Lebuh Jelutong, Taman Selatan, 41200 Klang.
Budget Allocation The initial budget of 2000 Ringgit Malaysia was provided
by each of our group members. Each of the group
members contributed RM100, summing up to a total
amount of RM2000 for the event usage.
Page​ 2

4. 2.0 PROJECT BUDGET SUMMARY
CATEGORY % OF BUDGET SUBTOTALS BUDGET TOTAL
Food 27.94 % RM 558.70 RM 2000
Goody Bags 15.72% RM 314.39 EXPENSE TOTAL
Game Booths 21.39% RM 427.89 RM 1971.26
Groceries 22.07% RM 441.35 BALANCE
Transportation 7.65% RM 152. 96 RM 28.74
Page​ 3

5.
2.1 BALANCE SHEET
DEBIT RM RM
Adriana Chang Wen Qi 100.00
Azeerah Binti Mubarakh Ali 100.00
Alia Nisa Binti Raffly 100.00
Beh Yee Shyen 100.00
Bernard Foo Kee Hong 100.00
Brian Jong Yaw Shung 100.00
Cheok Kah Ying 100.00
Esther Wong Jia En 100.00
Gan Ming Yi 100.00
Gavin Tio Kang Hui 100.00
I Made Lingga Prayoga 100.00
Lim Feng Yi 100.00
Loi Chi Wun 100.00
Loo Ying Yee 100.00
Muhammad Aqil Bin Mohd Azli 100.00
Ng Guo Yik 100.00
Ng Zien Loon 100.00
Priscilla Huong Yunn 100.00
Wendy Lau Jia Yee 100.00
Yong Ping Ping 100.00 2000.00
CREDIT
Food
Pizza Cottage 300.00
Pizza Cottage 150.00
Pizza Cottage 22.00
99 Speed Mart 86.70 558.70
Goody Bags
Mr. DIY 88.90
KST Display System 45.60
TESCO 149.05
Page​ 4

6. MR. DIY 126.95
Mr. DIY 30.85 441.35
Game Booths
Popular Book Store 87.05
DAISO 23.80
Cactus Craft 13.50
Cactus Craft 42.84
YUME Design House 134.00
Popular Book Store 3.90
AEON Bandar Sunway 17.70
Aprilkha Printing 91.00
99 Speed Mart 7.20
7-Eleven 6.90 427.89
Groceries
AEON Bandar Sunway 101.56
AEON Bandar Sunway 288.80 390.36
Transportation
Adriana Chang Wen Qi 36.48
Ng Guo Yik 33.92
Loo Ying Yee 35.84
Alia Nisa binti Raffly 12.16
Azeerah binti Mubarakh Ali 34.56 152.96
1971.26
BALANCE 28.74
Page​ 5

7. 3.0 PROJECT BUDGET BREAKDOWN
3.1 FOOD
RETAIL ESTIMATED
SUBTOTAL
ACTUAL
SUBTOTAL
DETAILS
Pizza Cottage RM 300.00 RM 300.00 Receipt Reference Number
311
Date
18.05.2019
Paid by
Priscilla Huong Yunn - RM 50
Group Fund - RM 250
Description
24 large pizzas
Pizza Cottage RM 150.00 RM 150.00 Receipt Reference Number
312
Date
18.05.2019
Paid by
I Made Lingga Prayoga - Full
Amount
Description
15 sets of chicken wings, 7 sets of
cheese wedges and 7 sets of
french fries
Page​ 6

8. Pizza Cottage RM 50.00 RM 22.00 Receipt Reference Number
313
Date
18.05.2019
Paid by
I Made Lingga Prayoga - Full
Amount
Description
Take away boxes and plastic bags
99 Speed Mart RM 100.00 RM 86.70 Receipt Reference Number
314
Date
18.05.2019
Paid by
Bernard Foo Kee Hong- Full
Amount
Description
Ice-creams
RM 600.00 RM 558.70
3.1.1 SUMMARY
Food
Estimated Subtotal : RM 600.00
Actual Subtotal : RM 558.70
Difference : ​+ RM 41.30
Expenditure for food category is within estimated budget.
Page​ 7

9. 3.2 GOODY BAGS
RETAIL ESTIMATED
SUBTOTAL
ACTUAL
SUBTOTAL
DETAILS
MR. DIY RM 88.90 Receipt Reference Number
321
Date
16.05.2019
Paid By
Group Fund
Description
Stationeries, Bookmarks and
Stickers
KST Display
System
RM 45.60 Receipt Reference Number
322
Date
17.05.2019
Paid By
Alia Nisa binti Raffly
Description
48 paper bags with hole handle
TESCO RM 149.05 Receipt Reference Number
323
Date
17.05.2019
Page​ 8

10. Paid By
Beh Yee Shyen
Description
Snacks and biscuits
MR. DIY RM 30.85 Receipt Reference Number
324
Date
18.05.2019
Paid By
Bernard Foo Kee Hong
Description
Pens and highlighters
MR. DIY RM 126.95 Receipt Reference Number
325
Date
17.05.2019
Paid By
Group Fund
Description
Craft papers, stickers, highlighters,
masking tape, glue, manila card
RM 300.00 RM 441.35
Page​ 9

11. 3.2.1 SUMMARY
Goody Bags
Estimated Subtotal : RM 300.00
Actual Subtotal : RM 441.35
Difference : ​- RM 141.35
Expenditure for goody bags category exceeds estimated budget.
Page​ 10

12. 3.3 GAME BOOTHS
RETAIL ESTIMATED
SUBTOTAL
ACTUAL
SUBTOTAL
DETAILS
POPULAR
Book Store
RM 450 RM 87.05 Receipt Reference Number
331
Date
16.05.2019
Paid By
Group Fund
Description
Crepe Papers, Rubber bands, Art
Accessories, Badge Holder, Glue,
Badge Clip and Pin
DAISO RM 23.80 Receipt Reference Number
332
Date
16.05.2019
Paid By
Group Fund
Description
Paper Cups, Sushi Maker and Glue
Stick.
Cactus Craft RM 13.50 Receipt Reference Number
333
Date
17.05.2019
Page​ 11

13.
Paid By
Brian Jong Yaw Shung
Description
Brown Corrugated Board
Cactus Craft RM 42.84 Receipt Reference Number
334
Date
17.05.2019
Paid By
I Made Lingga Prayoga
Description
Brown Corrugated Board, Popsicle
Sticks and Glue.
YUME Design
House
RM 134.00 Receipt Reference Number
335
Date
17.05.2019
Paid By
Loi Chi Wun
Description
Printing for the passports, booth
decoration and game props.
POPULAR
Book Store
RM 3.90 Receipt Reference Number
336
Page​ 12

14. Date
17.05.2019
Paid By
Beh Yee Shyen
Description
Sticker Paper
AEON Bandar
Sunway
RM 17.7 Receipt Reference Number
337
Date
17.05.2019
Paid By
Beh Yee Shyen
Description
Sticker and Drawing Paper
Aprilkha
Printing
RM 91.00 Receipt Reference Number
338
Date
17.05.2019
Paid By
Esther Wong Jia En
Description
Badges
99 Speed Mart RM 7.20 Receipt Reference Number
339
Page​ 13

15. Date
18.05.2019
Paid By
Lim Feng Yi
Description
Kimball Barbeque Sauce for sushi
making
7-ELEVEN RM 6.90 Receipt Reference Number
340
Date
18.05.2019
Paid By
Gan Ming Yi
Description
Degradable Garbage Bag
RM 450 RM 427.89
3.3.1 SUMMARY
Game Booths
Estimated Subtotal : RM 450.00
Actual Subtotal : RM 427.89
Difference :​ + RM 22.11
Expenditure for goody bags category is within estimated budget.
Page​ 14

16. 3.4 GROCERIES
RETAIL ESTIMATED
SUBTOTAL
ACTUAL
SUBTOTAL
DETAILS
AEON Bandar
Sunway
RM 400.00
RM 101.56 Receipt Reference Number
341
Date
16.05.2019
Paid By
Group Fund
Description
Dugro Milk Powder
AEON Bandar
Sunway
RM 288.80 Receipt Reference Number
342
Date
16.05.2019
Paid By
Group Fund
Description
Detergent, shampoo, body wash
and s nacks
RM 400.00 RM 390.36
Page​ 15

17. 3.4.1 SUMMARY
Groceries
Estimated Subtotal : RM 400.00
Actual Subtotal : RM 390.36
Difference : ​+ RM 9.64
Expenditure for groceries category is within estimated budget.
Page​ 16

18. 3.5 TRANSPORTATION
TRANSPORTATION ESTIMATED
SUBTOTAL
ACTUAL
SUBTOTAL
DETAILS
Adriana Chang
Wen Qi
RM 30 Rm 36.48 Before
46340 km
After
46397 km
Distance Travelled
(46397 km - 46340 km) = 57 km
Mileage Claim​ (at RM 0.64/km)
RM 0.64/km x 57 km = RM 36.48
Figure Reference Number
3.51
Ng Guo Yik RM 30 RM 33.92 Before
29606 km
After
29659 km
Distance Travelled
(29659 km - 29606 km) = 53 km
Mileage Claim​ (at RM 0.64/km)
RM 0.64/km x 53 km = RM 33.92
Figure Reference Number
3.52
Loo Ying Yee RM 30 RM 35.84 Before
51063 km
After
Page​ 17

19. 51119 km
Distance Travelled
(51119 km - 51063 km) = 56 km
Mileage Claim​ (at RM 0.64/km)
RM 0.64/km x 56 km = RM 35.84
Figure Reference Number
3.53
Alia Nisa binti Raffly RM 30 RM 12.16 Before
52 km
After
33 km
Distance Travelled
19 km
Mileage Claim​ (at RM 0.64/km)
RM 0.64/km x 19 km = RM 12.16
Figure Reference Number
3.54
Azeerah Binti
Mubarakh Ali
RM 30 RM 34.56 Before
64321 km
After
64375 km
Distance Travelled
54 km
Mileage Claim​ (at RM 0.64/km)
RM 0.64/km x 54 km = RM 34.56
Page​ 18

20. Figure Reference Number
3.55
RM 150.00 RM 152.96
3.5.1 SUMMARY
Transportation
Estimated Subtotal : RM 150.00
Actual Subtotal : RM 152.96
Difference : ​- RM 2.96
Expenditure for transportation category exceeds estimated budget.
Page​ 19