Board Meeting 101


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Startup Board Meeting Template

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Board Meeting 101

  1. 1. Company Name<br />Board Meeting<br />Place<br />Date<br />Time<br />Tip: Avoid Dial in number and make people show up<br />
  2. 2. Agenda<br />Board Business <br />Finance & Admin Update <br />Business Update<br />CEO Update<br />Functional Update<br />StrategyBrainstorming<br />Closing<br />January 19, 2010<br />2<br />
  3. 3. Board Business<br />Previous Meeting Minutes<br />Resolutions<br />Options grants<br />Tip: describe who hiring and why, include a cap table and an ongoing analysis of usage<br />Secret tip – always have an option usage forecast in the back so board knows status of option pool<br />Other Issues<br />January 19, 2010<br />3<br />
  4. 4. Business Dashboard<br />Key Metrics Dashboard<br />This slide should be EVERYTHING board needs to understand state of business<br />Tip: They should be able to leave, zone out after this slide<br />Agree on metrics, never change format<br />List performance against plan, when necessary short commentary describing variances<br />January 19, 2010<br />4<br />
  5. 5. Finance – Current Month “Flash”<br />Light summary of current month revenue/expenses vs. plan<br />Explain variances at high level<br />Light summary of next months revenue/expenses vs. plan<br />Explain variances at high level<br />Other Finance related accomplishments and admin items<br />January 19, 2010<br />5<br />
  6. 6. Financial Review Details<br />January 19, 2010<br />6<br /><ul><li> Place “light” version of current financials here
  7. 7. Tip: Simple P&L that highlights key points
  8. 8. Tip: Not an eye chart font
  9. 9. Put in the appendix section
  10. 10. Cab table
  11. 11. Balance Sheet
  12. 12. Headcount summary vs. plan by function
  13. 13. Detailed “eye chart” P&L and Balance sheet
  14. 14. tip always cast against plan</li></li></ul><li>Company One Pager<br />Simple slide outlining high level positioning<br />Key differentiators/points of innovation<br />Tip<br />I like it to keep everyone up and down the business “on the same message” <br />January 19, 2010<br />7<br />
  15. 15. Business Update – Key Progress<br />CEO update<br />Key items that board should be aware of<br />Accomplishments<br />Challenges (HAVE CHALLENGES)<br />Tip: focus on the challenges, wins take care of themselves<br />January 19, 2010<br />8<br />
  16. 16. Validation/Lessons vs. Key Assumptions<br />For early stage startups only<br />Outline 5-10 key assumptions about the business<br />Focus on those that drive strategy, biz plan, investment thesis of board members, metrics, etc<br />Chart progress, share leanings against them<br />January 19, 2010<br />9<br />
  17. 17. Business Function Updates<br />Rotate functions for a deep dive each meeting<br />Sales should always present<br />Pipeline, key wins/losses, lessons, funnel analysis, etc<br />Add in monthly rotation of other functional groups<br />Product, marketing, engineering, operations, etc<br />Or Customer Discovery, etc if you like those groups better<br />Everyone should be as factual, data driven as possible<br />Base presentation on state of business, area of focus, etc.<br />January 19, 2010<br />10<br />
  18. 18. Strategic Conversations/Brainstorming<br />Have a series of strategic slides<br />Keep them simple, not a McKinsey report<br />Meant to drive dialog/brainstorming not a presentation<br />Limit to 1-3 topics per meeting<br />If you have a good board, focus 60%+ of board meeting energies here<br />Why?<br />Get their ideas, experiences<br />Make sure board understands strategic questions<br />Get buy in on key issues<br />January 19, 2010<br />11<br />
  19. 19. Closing<br />Review Action Items<br />Next Meeting<br />Breakout session<br />Committee meetings (audit, compensation)<br />Board only session without management<br />January 19, 2010<br />12<br />
  20. 20. Appendix<br />Financial Details<br />P&L<br />Balance Sheet<br />Cap table<br />Any other key financials<br />Other Materials<br />Marketing (competitive analysis, coverage, etc)<br />Engineering (project plans, key wins)<br />Sales (pipeline if not covered above)<br />January 19, 2010<br />13<br />