STRATEGI
PEMBANGUNAN DAN PELAKSANAAN
      Bahagian Pengurusan Sekolah Harian



          StraPP BPSH




               ...
N1



         StraPP Definition




StraPP BPSH
N2




        Why
     StraPP BPSH?
N3




    F cus
     o
 Flexibility
Divergent
N4



               StraPP BPSH
                   as a


         Communication Tool
         Measurement System
     St...
N5
                                  Only 10% of
                              organizations execute
                     ...
N6




              Planning in Action
              Planning is Fun




StraPP BPSH
N7
      Step 1
      STRATEGIC THINKING           Options
          Generating Options
          What might happen?

    ...
N8




                  STRATEGY
               DEVELOPMENT
                     and
              IMPLEMENTATION


StraP...
N9




               DIRECTION
              STRATEGY MAP
      MEASUREMENT SYSTEM



StraPP BPSH
N10

                                           Mission
                           E   CTI
                               ...
N11


                 Mission    Why We Exist

                  Values    Guiding Principles

                   Vision ...
N12



                      MISSION
                     STATEMENT
              “A Mission Statement defines the core pu...
N13




         Effective Mission Statements

                   Simple and Clear
                    Inspire change
    ...
N14




                               VALUES
                   “Values represent the way things get done at the
        ...
N15



                        VISION
                      STATEMENT
               A vision statement provides a word pi...
N16
         Elements of Effective Vision
                 Statements
                       It is concise
               ...
N17




                           STRATEGY
          “Strategy represents the broad priorities (the overall directional
 ...
N18


        Six Steps of Strategy Development

       1. Review the effectiveness current planning effort
       2. Perf...
N19
                                         MISSION
     4 Perspectives of
     a Strategy Map
                          ...
N20



                  PERFORMANCE
                   OBJECTIVES
         “Performance objectives describe what you must...
N21
                                 a p
                              y M
              t eg
          r a      Mission: ...
N22



                  PERFORMANCE
                    MEASURES
        “Performance measures may be considered standard...
N23

                    A Sample Strategy Map & Set of Performance Measures
       Mission: Develop a Strategy Developmen...
N24



                 PERFORMANCE
                    TARGETS
        “Performance targets represent the desired result ...
N25




                       INITIATIVES
        “Initiatives are the specific programs, activities, projects, or action...
N26




              MODUS OPERANDI
                  Phase 1
                  Phase 2

StraPP BPSH
N27


   PHASE 1 : DEVELOPMENT & DOCUMENTATION

                          TARGET                        EXPECTED
         ...
N28



         PHASE 2 : CASCADING & PROMOTION

                            TARGET                        EXPECTED
      ...
N29




       1st Meeting Objectives:
       1. Refine BPSH’s Mission, Values and Vision
       2. Develop Strategies to ...
N30


       1st Meeting TIMETABLE
           Day      Morning 1     Morning 2    Afternoon      Night

                  ...
N31



         DELIVERY METHOD
          1. Group Discussion
          2. 1-2-5 Technique
          3. Gallery Walk
     ...
N32


          PREPARATION
          1. Background Materials
          2. Mahjong Papers
          3. Post-It Paper (diff...
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Strategy Development and Implementation

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Strategy Development and Implementation

  1. 1. STRATEGI PEMBANGUNAN DAN PELAKSANAAN Bahagian Pengurusan Sekolah Harian StraPP BPSH 2010 - 2012
  2. 2. N1 StraPP Definition StraPP BPSH
  3. 3. N2 Why StraPP BPSH?
  4. 4. N3 F cus o Flexibility Divergent
  5. 5. N4 StraPP BPSH as a Communication Tool Measurement System Strategic Management System
  6. 6. N5 Only 10% of organizations execute their strategy BARRIERS to STRATEGY EXECUTION Vision People Resource Management Barriers Barriers Barriers Barriers 60% of 85% of Only 5% of the Only 25% of organizations executive teams workforce managers have don’t link spend less than understands the incentives linked budgets to one hour per strategy to strategy strategy month discussing strategy StraPP BPSH
  7. 7. N6 Planning in Action Planning is Fun StraPP BPSH
  8. 8. N7 Step 1 STRATEGIC THINKING Options Generating Options What might happen? Step 2 STRATEGIC DECISION MAKING Decisions Making Choices What will we do? Step 3 STRATEGIC PLANNING Actions Taking Actions How will we do it? StraPP BPSH
  9. 9. N8 STRATEGY DEVELOPMENT and IMPLEMENTATION StraPP BPSH
  10. 10. N9 DIRECTION STRATEGY MAP MEASUREMENT SYSTEM StraPP BPSH
  11. 11. N10 Mission E CTI O N Values IR Vision D E GY Strategies AT S TR M AP Objectives Performance Measures RE M E NT M Targets U S TE AS M E SY Initiatives StraPP BPSH
  12. 12. N11 Mission Why We Exist Values Guiding Principles Vision Word Picture of the Future Strategy Overall Directional Areas Objective What We must Do Performance Measure Evaluation Standard Target Desired Result Initiative Specific Program/Action StraPP BPSH
  13. 13. N12 MISSION STATEMENT “A Mission Statement defines the core purpose of the organization, its raison d'etre.” Who are you as an organization? Whom do you serve? Why do you exist? StraPP BPSH
  14. 14. N13 Effective Mission Statements Simple and Clear Inspire change Long-term in nature Easy to understand and communicate StraPP BPSH
  15. 15. N14 VALUES “Values represent the way things get done at the organization. They represent the deeply held beliefs within the organization and are demonstrated through the day- to-day behaviors of all employees.” “What we stand for” “Values should support your mission and help you achieve your organizational objectives” StraPP BPSH
  16. 16. N15 VISION STATEMENT A vision statement provides a word picture of what the organization intends ultimately to become in the future. Vision statement acts as a conduit between your reason for being (as reflected in the mission), the values representative of your culture, and the strategy you’ll put into execution to reach your desired future stated. StraPP BPSH
  17. 17. N16 Elements of Effective Vision Statements It is concise It balances external and a internal elements It appeals to all stakeholders It is consistent with mission and values It is verifiable It is feasible It is inspirational It paints a word picture StraPP BPSH
  18. 18. N17 STRATEGY “Strategy represents the broad priorities (the overall directional areas the organization will pursue) adopted by an organization.” StraPP BPSH
  19. 19. N18 Six Steps of Strategy Development 1. Review the effectiveness current planning effort 2. Performing Environmental Scan (STEPP) 3. Stakeholder Analysis 4. The SWOT Analysis 5.Identifying Strategic Issues 6. Developing Strategies StraPP BPSH
  20. 20. N19 MISSION 4 Perspectives of a Strategy Map CLIENT How do we create an impact for our clients? BUDGET OPERATION To create an impact for clients How do we effectively manage STRATEGY while meeting budgetary and allocate resources to constraints, at what business maximize our impact? processes must we excel? LEARNING & GROWTH How do we align our intangible assets to improve our ability to support our strategy? StraPP BPSH
  21. 21. N20 PERFORMANCE OBJECTIVES “Performance objectives describe what you must do well in order to effectively implement your strategy. They are more specific than what is contained in strategy, but less precise than performance measures. Objectives typically begin with an action verb.” StraPP BPSH
  22. 22. N21 a p y M t eg r a Mission: We exist to ______for_____ in order St to ________ so that ________. Client Objective Objective Objective C1 C2 C3 Operation Objective Objective Objective Objective O1 O2 O3 O4 & Growth Learning Objective Objective Objective L1 L2 L3 Budget Objective Objective B1 B2 StraPP BPSH
  23. 23. N22 PERFORMANCE MEASURES “Performance measures may be considered standards used to evaluate and communicate performance against expected results.” Input Measures Output Measures Outcome Measures StraPP BPSH
  24. 24. N23 A Sample Strategy Map & Set of Performance Measures Mission: Develop a Strategy Development and Implementation (StraPP) for BPSH in order to focus and align BPSH’s initiatives so that all BPSH’s staff can understand and execute their job effectively. Strategy Map Performance Measures C1: % of surveyed staff aware of StraPP implementation. Client C1: C2: C3: Increase StraPP Maintain Staff Achieve C2: Staff satisfaction with StraPP Knowledge Satisfaction Milestones C3: % of planned tasks completed on time. O1: Number of StraPP presentation given (all staff) Operation O1: O2: O3: O2: % of staff’s SKT related StraPP O4: Share Knowledge Cascading of Performance Monitoring O3: Number of consultation session of StraPP StraPP Appraisal O4: % of StraPP’s report progress from unit/ sector L1: % of team members attending advanced & Growth Learning L2: Strategic Management Training L1: L3: Ensure Team Access of Tools L2: % of team meeting with 100% attendance Increase Skills Involvement L3: % of identified resources available to the team (technology, SM Literature, etc.) Budget B1: B1: Variance to initiative budget Fiscal Stability StraPP BPSH
  25. 25. N24 PERFORMANCE TARGETS “Performance targets represent the desired result of a performance measure. By comparing actual performance results against predetermined target, we receive information that is imbued with value and meaning.” Long-term Targets Midrange targets Short-term Targets StraPP BPSH
  26. 26. N25 INITIATIVES “Initiatives are the specific programs, activities, projects, or actions we will engage in to help ensure we meet or exceed our performance targets.” Ensuring Initiatives Support Our Strategy Prioritizing Strategic Initiatives Creating New Initiatives StraPP BPSH
  27. 27. N26 MODUS OPERANDI Phase 1 Phase 2 StraPP BPSH
  28. 28. N27 PHASE 1 : DEVELOPMENT & DOCUMENTATION TARGET EXPECTED ACTIVITY DATE GROUP OUTPUT Top Direction 1st Meeting 11-13 Sep 09 Management Strategy Map Top Measurement 2nd Meeting Management October 09 System & Head of Unit Top Final 3rd Meeting Management November 09 StraPP BPSH & Head of Unit StraPP BPSH
  29. 29. N28 PHASE 2 : CASCADING & PROMOTION TARGET EXPECTED ACTIVITY DATE GROUP OUTPUT Familiarization 4th Meeting BPSH Staff December 09 of StraPP BPSH All Staff Translation of 5th Meeting December 09 StraPP BPSH within Sector into SKT BPSH Staff StraPP BPSH Launching January 2010 BPSH Clients Documentation StraPP BPSH
  30. 30. N29 1st Meeting Objectives: 1. Refine BPSH’s Mission, Values and Vision 2. Develop Strategies to achieve BPSH’s Mission 3. Translate Strategies into Objectives 4. Produce BPSH Strategic Map StraPP BPSH
  31. 31. N30 1st Meeting TIMETABLE Day Morning 1 Morning 2 Afternoon Night Introduction 11 Sep to StraPP (Friday) Development Process STRATEGY 12 Sep DIRECTION: MAP: (Saturday) Mission, Values & Vision of BPSH Strategies & Objectives 13 Sep STRATEGY MAP: (Sunday) Strategies & Objectives StraPP BPSH
  32. 32. N31 DELIVERY METHOD 1. Group Discussion 2. 1-2-5 Technique 3. Gallery Walk 4. Post-it Technique 5. Survey StraPP BPSH
  33. 33. N32 PREPARATION 1. Background Materials 2. Mahjong Papers 3. Post-It Paper (different colors) 4. Stationaries 5. Computer & Printer 6. LCD Projector 7. Room arrangement StraPP BPSH

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