hi, i have explained detail about external procurement in sap mm.with theoritical and practically how to use in sap screen. if have any doubt reply me. thank you.....

1. External service managment
• In mm we actually deal with two types of procurement
1)material procurement 2) service procurement
• In service procurement is also there two types of
service master
• 1)SOR(schedule of rate)(frequently used)
• We have fix of rate for particular service (ex. Taxy rent
per km u know the rate. It require a code
• 2)NON-SOR(non schedule of rate)(randamly used)
• Activities where we can’t define rate for them it’s not
require any code

2. Define organisational status for service
• It have three categeious
• Basically the service master have a three area of status
• 1) in basic data we enter a details like description of
service, unit of measure, service group
• 2)in controlling data actually link with all modwles like
mm, pm , ps. Because basis on cotrolling module we
can generate different reports
• In purchasig status also, the person responsible for
these sevices like block services for procurement or
unblock services for procurement

3. Service categerious
• Service catagerious also similar to material
grouping. Like in service s like hardware
services, software services, technical services,
electrical services, contruction services.
• The benefit of services categerios that u can
give a authorization based on service for
particular user so u can get roports on sevice
category

5. Service code creation(AC01)
• Authorization indicator: bsed on different types
of authrization we can contro the assignment of
services in purchase order . This authorisation
assign to ur sap login id
• Valuation class: it’s a key play role of bridge b.
etween mm and fico. Whatever we doing in mm
of every transction is recoded under financial in
general ledger. Then how would system know
that g/l account. So every valuation class have
one general ledger.

6. • Purchasing data: wt happen here is if u used
to block the particular service or unblock we
use this purchasing status indicator. We can
enter the detail of long text of services in long
text indicator.

9. In service purchase order creation
• How to know the system this is service
procurement.
• 1) item category D” is sevice. Now system
automatically picked as quantity is 1&
material group is service
• Account assignment: wr u want to book ur
cost
• Asking to enter either material or short
description

10. • The cost centre comes under different
document level. Like material cost centre is
different and service cost centre is different.

11. Create service entry sheet (ML81N)
• SERVICE ENTRY SHEET IS A document to tell us about
the confirmations of performance of of work.
• Click on other purchase order enter po number. Now
click on create entry sheet
• Suppose if u have any unplanned service that also
enter in the text in the service indicator.
• if u enter text services in the po just click on select
service indicator. Then select ur service entire will
display here. Or u select particular ony out in po select
particular one and click copy services. Then enter
service location enter ur plant. And save it ses numer is
created now going to see In me23n history.

13. Po history see the ses roport is
displayed

14. • Now print outthese SES document u can send
payment through vendor u can attach these
ses and invoce document.we are park the
document.
• So account people receive this two
documents. They click on detail button in SES
screen and click on accept button flg. And sav
it Sothe that accounting people will post the
document. an

15. Now see po history SES document is
posted

16. • Now click on service document select the fi
document now click account document.
• check the service report using transction
me2s enter service no & see report.
• Based this report we check wt work is done it
may completed or pending in which stage like
po or migo or miro

17. Accounting document in services

18. Difference between service
procurement and material
procurement

21. Set final entry
• Set final entry: if u want to close service entry
, further no need of ses for that services we
use this this indicator
• HOW TO DELETE SERVICE ENTRY SHEET
• GOTO-ML81N –SELECT SES NO-CLICK ON
CHANGE -DISPLAY INDICATOR-CLICK DELETE
BUTTON.

22. HOW TO DISPLAY TRANSCTION KEY IN
DOCUMENT
• Select current layout –search transction-select
that- move forword in display mode then see
the result