Topic : Thank You Letter/ Follow Up Letters. Subject : Effective and Management Communication. This presentation helps the reader to understand the meaning of thank you and follow up letters respectively. Content of this presentation includes Meaning, types and examples of both type of letters. PS: Names included in this presentations are only for educational presentation purpose. There is no commercial endorsement or any other purpose.

1. Navinchandra Mehta Institute Of Technology and Development
Subject : Effective And Management Communication
Topic : Thank You/Follow Up Letters
Presenting To : Dr. Kasturi Naik
By : Vighnesh Suresh Khale
Roll No. : M- 8124

2. Thank You Letter
A Thank You Letter is sent when one person / party
wishes to convey their appreciation to other. It is a way to
maintain a contact with people who must have helped you
personally or professionally.
Thank you letters are also sometimes referred as Letter
of Gratitude or even Letter of Thanks.

3. Types of Thank You Letters
Business Thank you letters.
Personal Thank you letters.

4. Types of Business Thank You Letters
Job Interview Thank you letter
Thank you letters for References and Recommendations
Professional Appreciation Letter
Business Thank you letter
Employee thank you letter

5. Types of Personal Thank You Letters
Thank you letter to friends or neighbors for their help
Thank you letters for gifts received.
Thank you letters for an exceptional customer service
received.
Thank you letters for social occasions.

6. How to say Thank You ?
Via…
Email
Letter
Card
Phone Call

7. Sample Email
Thank You
Letter
Here's a sample
email message
saying thank you
for a reference.
This sample also
informs the
receiver that the
sender was hired.
Subject Line: Reference to R and Co.
Dear Mr. Patil,
Thank you so much for referring me for the Junior
Accountant position at R and Co. I am grateful for the time
you spent reviewing my application and recommending me
for the job.
I wanted to share with you the exciting news that I have
been selected for the job position.
I greatly appreciate the help you have provided me. Again,
thank you so much for your help
Regards,
Vighnesh Khale.

8. Follow Up Letter
A Follow Up Letter is sent to discuss the points in more
details which were discussed earlier or a letter sent who has
not acted on the instructions in previous letter or meeting.
In order to continue communicating with the recipient,
you need to write this type of a letter.

9. When to use Follow Up Letter
In several situations, the follow-up letter is considered to be
an important mode of communication.
To say Thank You ( within 24 hours )
After the interview ( within 48 hours )
To request a meeting ( within 1-2 weeks )
Just to catch up ( every 3 months )

10. Sample Email
Follow Up
Letter
Here's a sample
follow up email to
hiring manager by
a potential
candidate.
Subject line : Thank you for the interview this afternoon- mention
interview date.
Respected Rekha Madam,
It was a pleasure to meet with you earlier today. I appreciate you taking
time out of your busy schedule to speak with me. After learning more
about Marsal and Co. and its work culture , I am very excited to work with
such a motivated team.
I couldn’t agree more with Co.’s philosophy about work ethics and services
to clients. Because as we discussed in the interview , any organization
which follows work ethics strictly, manages to give quality services. For
me, working with Marsal and Co. is an opportunity to enhance my
marketing skills and to develop my personality.
Again I appreciate the opportunity to have shared my background and
interest in working in marketing department with Marsal and Co.. I am
sure my knowledge and experience aligns perfectly with what you are
looking for. I am very much looking forward to hearing back from you by
next Friday as we discussed in interview. Thank you again for your time
and consideration.
Sincerely,
Vighnesh Khale.

11. Content of Thank You /Follow Up Letter
Introduction
Context
Purpose
Personal connection
Reiterate thanks
Reiterate interest and how you’d be a great fit
Looking forward to hearing back by which date

12. Points to be remembered…
Business letter format should be strictly followed.
Thank you/Follow up letter should not exceed length of one
page.
Font shouldn’t be larger than 12 and smaller than 10.
Professional fonts must be used. Avoid stylish fonts.
Letters should be written in black ink.

13. Points to be remembered…
Letters should be neat and must have enough margin space.
In case of business thank you letters and in follow up letters
writer should maintain professionalism.
Proofread your letter. Avoid grammar and spelling mistakes.
Language should be formal, clean.