1. Clearance #4743
Title: Administrative: Video Conferencing Equipment
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Memorandum
To:Clearance Reviewers
From:Andrea Calloway, Chief of Professional Development and Quality Services
Regarding:Video Conferencing Equipment
Date:June 6, 2001
______________________________________________________________________________
This policy is drafted in order to outline the policy for the use of State-owned video conferencing
equipment by for-profit businesses.
Should you have any questions, please contact me at 614-752-9227.

2. Ohio Department of Job and Family Services
150 East Gay Street, 18th Floor
Columbus, Ohio 43232
Directive Title: Video Conferencing Equipment Policy letter 1/2000
To: General Distribution
From: Greg Moody, Interim Director
Ohio Department of Job and Family Services
Subject: Use of Video Conferencing Equipment by For-Profit Private
Sector
Purpose
The following policy is being provided to county staff and general distribution to outline the
policy for the use of State-owned video conferencing equipment by for-profit businesses.
Effective Date
December 1, 2000
Background
Several requests were received from local businesses to the CDJFS to use the State-owned
video conferencing equipment. After legal research and past practices were evaluated, it is
decided that this is an acceptable practice. More detailed policy and rules are provided in this
policy letter.
Policy Statement
A. Video conferencing equipment may be utilized by for-profit private sector for a fee.
• A State-approved application for use will be completed and submitted at least 10 days
prior to the scheduled event.
• If questions arise regarding the use of the equipment, the Director, or their designee,
has final approval.
• All written applications must be submitted to: ODJFS, 150 E. Gay Street, 18th Floor,
Columbus, Ohio 43232.
• All State-owned video conferencing equipment must be used at a State-approved
location. No business will be permitted to remove any equipment from the location.
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3. B. The use must tie to the mission/vision of the Ohio Department of Job and Family
Services.
• The Vision Statement spelled out “ODJFS, through state and local partnerships, will
be the nation’s premier family support and workforce development system
contributing to skilled, healthy Ohioans, successful businesses and strong
communities.”
C The application must clearly demonstrate how the use of the video conferencing equipment
correlates to the mission/vision statement of ODJFS. An appropriate use may be, but is
not limited to, the following:
hiring new employees;
retaining existing employees;
skills development;
relocating the business
C Video conferencing equipment shall not be used to assist in conducting the day-to-day
business operations of the employer.
$ If questions arise regarding the nature of the meeting and it’s appropriateness, the
Director, or their designee, has final approval.
E. A fee will be charged to for-profit private sector for the use of State-owned
video conferencing equipment.
• For-profit private sector will be charged an hourly rate of $75.00 for video
conferencing activities.
• The Ohio Department of Job and Family Services will invoice the for-profit
private sector employer or entity, who will in turn have 30 days from invoice to
submit payment.
Action Required
At locations where State-owned video equipment is located, employees responsible for the
equipment, must ensure that the policy in this document is adhered to by all effected parties.
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