HCL Enables National Board of Accreditation to Promote International Quality Standards for Technical Education.

1. Client Brief
National Board of Accreditation (NBA), India is an autonomous body that
undertakes periodic assessment of professional programmes in various
technicaldisciplinesofferedatvariouslevelsbytechnicalinstitutions.NBA
is the only authorized body in India entrusted with the task of undertaking
accreditationoftechnicaleducationprogrammes.
The objective of NBA is to stimulate the quality of teaching, self-
evaluation, and accountability in the higher education system in order to
help institutions adopt curriculum and teaching practices that will enable
themtoproducehigh-qualityprofessionals.
HCL Enables National Board of Accreditation to Promote
International Quality Standards for Technical Education
Education

2. ClientRequirements
NBA is committed to promoting
international quality standards for technical
education in India and offer totally
transparent, credible and efficient
accreditation process. To boost this
initiative further, it decided to develop an IT
platform for its stakeholders (Institutes,
Industry experts, committee members,
students and parents) in order to seamlessly
interactwiththem.
The project involved the humungous task of
performing quality accreditations of more
than 20,000 programmes offered by over
2000 institutions spread across India. This
prompted NBA to look for an IT partner that
can develop an IT platform and seamlessly
integrateitwithstakeholdersinvolvedinthe
accreditationprocesses
Theengagementscopeincluded-
ŸEnrichment of the IT platform with Total
OfficeAutomationsolutions
ŸTaking initiatives towards a green,
paperlessoffice
ŸCreation of multiple channels of
interactionwiththestakeholders
ŸAutomation of accreditation and other
officeprocedures
ŸProvidingan efficient working platform to
NBAemployeesandassociates
ŸProviding access of information to public
and stakeholders on real-time basis in
utmosttransparentmanner
SolutionsOffered
HCL Infosystems was shortlisted as an IT
partnertotranslateNBA’sconceptandideas
for e-solution into reality for this project by
NBA. After carrying out a detailed
diagnostic study, HCL offered the following
portfolioof solutionstoNBA-
Online Platform for Accreditation
Application Process - HCL created a
real-time dashboard for all stakeholders
to seamlessly interact during the
accreditation process. This included a
Messaging System to get real-time
messages, Online Accreditation
Application Submission, Online Fee
Submission via payment gateway,
Submission of electronic Self
Assessment Report (SAR), Visit Team
Information, Online Evaluation Reports
Submission, Notification System with
timelines / reminders for timely
completion of the accreditation process
electronic management of various
committee meetings involved in the
accreditation process and final award of
accreditation status to the Institute. HCL
ensured transparency in the system
throughtheentireprocess
Conference Management System - HCL
created a Conference Management
System to enable online management of
various NBA conferences. This included
an announcement of conferences,
publishing of conference details,
management of conference committees
submission and review of papers. Other
features of this solution included driving
conference registrations, conference
pass printing, online feedback by
attendees, real-time publishing of
Ÿ
Ÿ

3. conferences details, access to all features
of conference such as profile of speakers,
speaker’s time slot during conference,
answering of queries, web cast, digital
poster presentation, time schedule of
technical sessions and any changes
thereinonanysmartphones
IntegratedVideoConferencingPlatform-
HCL Infosystems integrated the best-in-
class teleconferencing and multiparty
video conferencing platform of Adobe to
facilitate NBA to interact with its
stakeholders. These video conferencing
solutions delivered exceptionally rich
interaction between the participants
from anywhere, anytime, on virtually any
device with just a click of the button. The
stakeholders now have a facility for video
appointment on anywhere, as per office
timings,tosavecostandtime.
The complete project had an aggressive
timeline of 11 months which included
development of 17 different application
modules required to automate the overall
manual functioning of all the sections of
NBA. The project was divided into two
phases for faster roll-out of services. Phase-I
involved delivery of key modules like
Accreditation, Conference, Meeting and
Video Conferencing. Regular feedback was
sought from the client to ensure that all the
requirements of the customer are fully met.
Phase-I of the project is already live and
phaseIIshallgo-liveinMay2013.
Further, the complete software application
was hosted at the Data Centre (DC)/Disaster
Ÿ
FutureRoadmap
HCL is also working with NBA on future
roadmap, where NBA would like to offer
Training Module and NBA Associate
Module. In the proposed modules, the
institutes who want to become an
associate with the NBA and want to avail
the online guest lecture facilities can do so
via the video conferencing platform by
registering as an associate with NBA. The
associate institute can search the guest
faculty database and can seek an
appointment with any guest faculty for
delivering the lecture using the Video
Conferencing platform.
The Training module comprises web based
online-training at the nodal centre and via
video conference with the resource
person.
Recovery (DR) using cloud platform to
ensure the system was up and running all
the time. This also lead to faster Go-Live as
the virtual machines offered flexibility to
the customer for using the virtual
infrastructureaspertheirrequirement.
This platform has also enabled NBA’s
authorized officials to work and discharge
their duties on anywhere and anytime
basis using mobile devices such as laptop,
notebookandsmartphones.

4. Copyright @ HCL Infosystems Ltd. All Rights Reserved. Reproduction of this publication in any form without prior permission is
prohibited. The names of the actual companies and products mentioned herein may be the trademarks of their respective owners.
All content/information present here is the exclusive property of HCL Infosystems Ltd. The content/information contained here is
believed to be accurate ate the time of publishing. HCL shall not be liable for damage of any kind use of this information, which is
subjecttochangewithoutnotice.
About HCL Infosystems
HCLInfosystemsLtd.withrevenue(LTM)ofUS$2.0billion(Rs10,401crores)isIndia'sPremierTechnologyCompanyandoffers
a wide spectrum of IT Services and Products ranging from Cloud to Learning Solutions. As a complete IT solutions provider the
company offers comprehensive offerings in Enterprise Application Services, IT Infrastructure Managed Services, System
Integration, Office Automation Products and Services, Distribution and Support Services. The company operates in both the
Consumer and the Enterprise space – offering the latest mobility products and operating in verticals like BFSI, Telecom, and
Healthcarerespectively.
HCL Care, the support and service division of the company has one of the largest and most extensive service networks across
the country and provides end to end support services for various IT, Telecom and Consumer Electronics products.HCL
Infosystems has one of the largest distribution network of digital lifestyle global brands and an unparalleled robust service
network in the country including Tier 2 and 3 cities. Digilife Distribution and Marketing Services (DDMS), a 100% subsidiary of
HCL Infosystems focuses on multi brand distribution and offers value added distribution for its partners including strategic
consulting services, last mile connect and support in marketing and promotions. HCL Learning a division of the company
covers the entire spectrum of education and training requirements across schools, colleges, individuals and enterprises and
offers rich learning solutions across these segments. HCL Infosystems MEA (Middle East and Africa), a fully owned subsidiary
of HCL Infosystems is part of the emerging markets outreach of the company and focuses on expanding the business in the
Middle East and African geographies and provides comprehensive IT solutions to customers across verticals in the region. The
company also has robust operations in Singapore with its subsidiary HCL Insys Pte. Ltd. gaining traction in the region with its
EnterprisesolutionsincludingastrongofferinginInfrastructureManagedServices.
Formoreinformationpleasevisitusatwww.hclinfosystems.com
For more details, please contact us at salesedge@hcl.com
www.hclinfosystems.comor visit us at
BusinessBenefits
Ÿ
Ÿ
Ÿ
Ÿ
Ÿ
SavingofapproximatelyRs4.28croresper
year by NBA and the institutes. These
savings include cost of paper, storage
spaceandcouriercost
75% saving of time during the complete
accreditationprocess
14000 kgs. of estimated paper saved per
yearduringtheaccreditationprocess
Saving of AMC cost of 20% due to cloud
platform
Network/Serviceuptimeof99.5%
Ÿ
Ÿ
Ÿ
Ÿ
The platform exhibits transparency in
thefunctioningoftheNBA
CapextoOpexConversion
Replacement of cumbersome processes
involving follow-up and maintenance of
the contemporary File Process with an
electronic, automated file handling
process
Improved work efficiency of NBA
throughprocessautomation