In Singapore, within 6 months of a company's creation, the company must appoint a corporate secretary and it is undoubtedly one of the most important role within a company. We have thus, prepared a guide for you to understand what exactly is a company secretary as well as the roles and responsibilities of being one. Do read here to find out more: https://bizsquare.com.sg/why-do-you-need-to-appoint-a-corporate-secretary/ Check us out for our Company Secretarial Services: https://www.sgsmeloans.com.sg/other-services

1. Appointing a corporate
secretary
In Singapore, each company must appoint a
corporate secretary within six months of its
creation. This is because the corporate secretary
or company secretary is one of the most important
roles in a company. Therefore, this is a guide on
what are the roles and responsibilities of a
company secretary.
What is a company
secretary?
The company secretary is the chief administrative officer, responsible for
ensuring that the company complies with all relevant legal and regulatory
requirements. This includes submitting annual reports and recording and
submitting board resolutions.
What are the key
responsibilities of a
company secretary?
In the event that a company fails to comply with its legal obligations, while the company
directors hold the ultimate responsibility, the company secretary can also be held
liable. This is because the Singapore Company Act recognises the dependence of
company directors on the company secretary for guidance on statutory compliance
issues. The job scope of a company secretary can be extremely wide, and the

2. responsibilities that they undertake can vary from company to company. Below is a
non-exhaustive list of duties that company secretaries might typically take on.
Updating and filing with ACRA
• Appointment, resignation, or death of company officers
• Update of particulars of directors and secretary
• Filing of Annual Returns
• Amendments to the company constitution
• Share allotments or share transfers
• Changes in company name, registered address etc.
Preparation of board meetings and AGMs
• Distributing company’s financial reports
• Attendance and taking of meeting minutes
• Preparation of meeting agenda
• Preparation of director’s resolutions
• The overseeing of voting process in a proper and democratic
manner
• Preparation and distribution of financial reports
Maintenance and upkeep of statutory registers
• Filing of signed Board Resolutions
• Maintenance of minutes books (AGMs and EGMs)
• Issue of shares
• Maintaining registers of shares, controllers, debenture holders etc.
• Distribution of Annual Report and company accounts
Miscellaneous services
• Reminders for filing deadlines
• Ensure the safekeeping and proper use of the company seal
• Maintaining shareholder relations

3. Looking for a Corporate Secretary?
We love to share our knowledge with clients to help them
understand the fundamental requirements of company
incorporation procedures in Singapore and their obligations and
commitments under local statutes. Partner with us today and
together; we help you set up your dream company.
BizSquare is a one-stop business consultancy firm providing Loan Consultancy
Services, Accounting and Corporate Secretarial Services, Branding and Marketing
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For more info, please visit Bizsquare Group at www.bizsquare.com.sg
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Cheryl Ee
Loves Dogs and does website design for a living