After completing our “Human Resource Management” module, we were asked to prepare a report on Employee Health and Safety in an organization as an assignment. And also we were asked to do a presentation on that. So, at first our group members got together and discussed what organization should be taken. Among the ideas we thought to select Noyan Lankan Pvt. Ltd. Of Mas Holdings, which have a world known trade name in world apparel industry. We have observed the Health and Safety Management System at Noyan Lankan Pvt. Ltd. Of Mas Holdings in the next pages of this report.

1. [HEALTH AND SAFETY OF NOYAN LANKA PVT LTD] February 10, 2014
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Introduction
Safety and health principles are universal, but how much action is needed will depend
on the size of the organization, the hazards presented by its activities, the physical
characteristics of the organization, products or services, and the adequacy of its
existing arrangements.
Many of the features of effective safety and health management are analogous to the
sound management practices advocated by proponents of quality management,
environmental protection, and business excellence. Commercially successful
companies often excel at safety and health management as well, precisely because
they apply the same efficient business expertise to safety and health as to all other
aspects of their operations.
After completing our “Human Resource Management” module, we were asked to
prepare a report on Employee Health and Safety in an organization as an assignment.
And also we were asked to do a presentation on that.
So, at first our group members got together and discussed what organization should be
taken. Among the ideas we thought to select Noyan Lankan Pvt. Ltd. Of Mas
Holdings, which have a world known trade name in world apparel industry.
We have observed the Health and Safety Management System at Noyan Lankan Pvt.
Ltd. Of Mas Holdings in the next pages of this report.

2. [HEALTH AND SAFETY OF NOYAN LANKA PVT LTD] February 10, 2014
NATIONAL INSTITUTE OF BUSINESS MANAGEMENT 2
Employee Health and Safety
Health and safety administration is the group of activities involved in the
development, implementation and on-going maintenance of a legitimate, fair and
adequate health and safety system in order to achieve goals of the organization.
Health and safety policies and programmes are concerned with protecting employees
and other people against hazards arising from their employment or their links with the
organization.
Safety programmes deal with the prevention of accidents and minimizing loss.
Occupational health programmes deal with the prevention of poor health arising from
working conditions.
Health & Safety Vision of Mas Holdings
“To be the safest work place in Sri Lanka”
Strategic Approach
 Strategy
"Hoshin Kanri."
Developed by the Japanese in the 1960s and '70s, Hoshin Kanri (also called the
Hoshin Process) is a useful process for managing work towards a key strategic
initiative (a hoshin). This approach aligns all parts of an organization to accomplish
an important objective.
The Hoshin Process
Hoshin Kanri is a system for strategic planning that:
1. Selects a key objective.
2. Aligns implementation plans at all levels.
3. Implements, reviews, and improves the plan on an ongoing basis
 Policy

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Health & Safety Management Structure of Noyon Lanka Pvt. Ltd
Elements of Health & Safety Management System of Noyon Lanka Pvt. Ltd.
 Risk assessments
 Health programmes
 Training and awareness
 Cross functional audits
 Management reviews
 Operational controls
 Emergency response and communication
 Performance Assessment and Measurement

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Risk assessment and hazard identification
A risk assessment is an important step in protecting the workers and business, as well
as complying with the law. It helps focus on the risks that really matter in the
workplace – the ones with the potential to cause harm. In many instances,
straightforward measures can readily control risks.
To identify the hazards they are practicing following strategies,
 Daily Health & Safety system monitoring
General, project, and site managers will ensure that a program is in place to conduct
annual assessments to determine the level of compliance to the risk management
system and the effectiveness of implemented changes.
 Environmental survey
 Thermo graphic survey
 Incidents statistics & analysis
 Body map analysis
 Ambient air quality testing
 Free medical checkups, testing and reporting
 Ergonomics surveys, corrective measures
 Chemical handling- decontamination

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Health Programmes
Noyon Lanka’s Health Program is an integral part of the Noyon’s Safety and Health
Management System. The objective is to optimize employee health and well-being
(and therefore productivity) in line with business objectives.
This is accomplished by:
 Careful employee selection
 Improving/monitoring employee health
 Minimizing employee turnover due to health and safety reasons
 Consideration of health issues in the wider community if they impact on
business objectives
Activities are based on the health risk assessment. It includes actions, target dates,
trend indicators, and reporting that all assist in the implementation of the health
program. Aspects include:
 Program implementation action plans
 Contingency plans (emergency response, pandemics)
 Organizational plans (staffing)
 Resource plans (facilities, equipment, and manpower)
 Financial budgets
Noyon Lanka Pvt. Ltd. will have plans and activities at all levels of the organization
that provide a comprehensive and measurable road map to improve health outcomes
aligned with business goals. Two key planning objectives are:
 Business health trend indicators (days lost due to illness)
 Annual health status report that assists with making business decisions

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Training and Awareness
If employees are to make the maximum contribution to safety and health, adequate
arrangements must be in place to ensure that they have the necessary skills to do their
work safely. This means more than simply training. Experience of applying skills and
knowledge is an important ingredient and needs to be gained under adequate
supervision. Managers should know the relevant legislation and be able to manage
safety and health effectively. All employees need to be able to work in a safe and
healthy manner. It is also necessary to check the abilities of contractors where they
work close to, or in collaboration with, direct employees.
Under training and awareness Noyan Lanka is using followings,
 Health & safety induction/ compliance agreement with all senior level
members
 Standard work sheets/ SOPs
 Visual display and controls
 Job related Health and Safety training
 Fire training
 First aid training
 Ergonomic training
 Contagious diseases awareness

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Operational controls
Risk assessments will determine the operational controls and procedures that must be
in place to ensure work activities are performed safely, worker health is protected, and
regulatory compliance is maintained. Regular monitoring and accountability are
necessary to ensure controls are effective.
 Contractor awareness, agreement
 Hot work permit system
Hot work is defined as cutting and welding operations for construction/demolition
activities that involve the use of portable gas or arc welding equipment. The hot work
permit system is intended to educate the parties involved in construction of these
hazards and to implement control measures to help mitigate them. A hot work permit
is the means by which the departments of Planning Design & Construction and Risk
Management Services can stay aware and keep track of construction activities that
involve hot work. The hot work permit also provides a step-by-step check list for hot
work fire safety and serves as a reminder to contractors of their fire prevention
responsibilities before, during, and after any hot work is conducted.
 Lock out tag out systems
This procedure establishes the minimum requirements for the lockout or tag out of
energy isolating devices. It will ensure that machines or equipment are isolated from
all potentially hazardous energy, and locked out or tagged out before employees
perform any servicing or maintenance. This is done to prevent unexpected start-up or
release of stored energy that will cause an injury.
 Accident & near misses analysis
 Lost work hours capturing and investigations
 Employee suggestions and continuous improvements

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Emergency response and communication
It is Noyon Lanka’s policy to implement safety systems with the goal of preventing
all incidents; however, the company and workers must be prepared for potential
emergencies. Noyon will maintain a high degree of emergency preparedness with the
objective to minimize the impact on workers, families, the community, and operations
should an emergency occur. All personnel must be adequately prepared and have the
resources necessary for emergency response. Being prepared requires assessment of
potential emergencies, advance planning, identified emergency resources, and training
in proper response.
Performance Assessment and Measurement
It is essential to assess performance to evaluate progress against the requirements,
targets, and objectives, and to establish plans for continuous improvement.
To properly assess needs:
 Conduct a systematic review of the corporate guidelines, standards, systems
and processes to verify the current standards and controls in place.
 Conduct audits and assessments at determined frequencies to measure the
level of compliance and progress to the standards, and assist in the correction
and prevention of any systemic issues.
 Review performance and accountability processes to indicate progress or
deviations for early corrections.

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Achievements
 OHSAS 18001 Certification-2010
Noyon Lanka Private Limited, a joint venture of apparel manufacturing giant - MAS
Holdings Private Limited (Sri Lanka) and French Lace artisans Noyon Dentelles de
Calais (France) has been awarded OHSAS 18001 certification from SGS Lanka
Private Limited for the excellent health and safety facilities the company provides for
its employees.
 Taiki Akimoto 5S Award -2008
 All Island Runner up –Large Scale National Safety Award -2010
 ISO 14001-2004 - awarded in 2012
 Gold Award Winner, National Green Awards,
 Textile Sector-2012
 Geo Responsible Awards – 2012“Excellence in road map for sustainability”

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Findings and Recommendations
 Within the previous year the hazard percentage of Noyan Lanka Pvt. Ltd was
zero.
 To reduce the stress of employees who work in the night shift three breaks are
provided. Dinner break is provided at 8.30, there is a snack time at 12 and also
tea is provided at 4.30 in the morning.
 They have medical rooms, wash rooms with sanitary facilities and there is a
nurse who is available in 24 hours at the organization premises.
 Safety equipment is provided for all employees.
 Ice caps, gloves and jerseys are provided for the people who work in the night
shifts.
 At Noyan Lanka Pvt. Ltd. Working shift of employees are as follow,
o 7 a.m. to 7 p.m. for 3 days
o 7 p.m. to 7 a.m. for 3 days
o After working those 6 days they are provided 3 day off for rest.
o We recommend that other than the above process they should
provide a leave after first 3 days as it is good for the employee
mental and physical health.
 To maintain the mental health of the employees a councilor visits the Noyan
Lanka Pvt. Ltd. Once a month.
o We recommend that a councilor should visit the Noyan lanka Pvt.
Ltd. at least once week. Through that employees can solve their
problems quickly.

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Conclusion
Employers must ensure the Health and Safety of their employees and the
wider public who come into contact with their business.
Within the previous year the hazard percentage of Noyan Lanka Pvt. Ltd was
zero. At Noyon Lanka Pvt Ltd. is providing best health and safety facilities
for the employees. They have controlled the stress of employees at their level
best.

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Contribution
Each member equally contributed to make the report.
 Kushara M.H.J. - HDBM-G-13117
Analysis- Risk assessment.
 Liyanage D.R.U.- HDBM-G-13118
Create the slides for presentation
Type the report
Analysis- Health programmes
 Medagoda T.M. -HDBM-G-13122
Analysis- Training and awareness,
 Maduwanthi A.W.N. HDBM-G-13124
Analysis- Emergency response and communication, Performance
assessment and measurement.
 Ruwangi H.A. Tharushika-HDBM-G-13135
Collect information on health and safety of Noyon Lanka.
Type the report.
Analysis- Operational control, Findings and recommandation
 Withanawasam A.S.U. -HDBM-G-13147
Create the slides for presentation
Strategic approach
Health and safety management structure.