ASAP Overview ASAP Overview Document ASAP Overview for sap

1. ASAP Overview

2. AcceleratedSAP - ASAP
10/3/2023 2
2
Training, Support, Project reviews
ASAP Roadmap
 Implementation
Assistant
 Q&Adb
 Implementation
Guide
 Profile Generator
 Transport System
AcceleratedSAP – ASAP
 Project
Management
 Change
Management
 Risk analysis
 Review
Methodology
Services
Project-
related
knowledge
Tools

3. • Build on the strength of the R/3 system
– great depth and breath of functionality
– configurability and flexibility (versus the need for coding)
– strong integration
• Define scope and requirements quickly and stick to it
• Deliver on time, on budget with assured quality
• Deal with the “Soft Factors”
– management commitment
– project management
– change management
– integration of all internal and external players
– .....
Aims of Accelerated SAP:

4. Goals and Benefits of Accelerated SAP
• Proven Approach
• Reduced Costs
• Ensured Quality and Know-How Transfer
• Efficient Use of Resources
• Repeatable - Reusability for Subsequent
Implementation Phases

5. AcceleratedSAP Accelerators
AcceleratedSAP Accelerators
Fill in the Blank
versus
Start from Scratch
Examples of Accelerators
• Project Plan
• Workshop Agenda
• Questionnaires
• End User Procedures
• Test Plans
• Technical Procedures
• Made Easy guide Books
(printout,data transfer, authorizations …)

6. ASAP Project Plan

7. ASAP Tools
– Q&Adb: Question and Answer Database
– SAP Concept Check Tool
– Administration tool kit
– Project Selector

8. Q & A db – Main Screen

9. ASAP Success Factors
Project
Preparation
Business
Blueprint
Realization
Final Preparation
Go Live &
Support
• Top Management Commitment
• Realistic Planning and Expectation Setting
• Availability of customer team members
• Availability of experienced consultants
• Clear definition of scope (priorities)
• Quick decisions
• No major changes to project scope
• Focus on data transfer and interfaces
• Ensure adequate testing and user
acceptance (e.g. interfaces, printouts,...)
• Go-live plan, timely end-user training
• Establish long-term support
strategy/help desk

10. • Project organization and standards
• Prepare project charter
• Initial project planning
• Level 1 training for project team
• Technical requirements planning
• Prepare executive kickoff meeting
Phase-1 Project Preparation (1/3)

11. Phase-1 Project Preparation (2/3)
Define Implementaion
Strategy
Set up Project
Project Planning
 Readiness
Assessment
 Executive Strategy
Workshop
 Risk Assessment
 Project Charter
 Project Scope
 Project Team
 Template Specific
Standards and
Procedures
Activities
Quality
Check
 Detailed Project
Planning
 Project Procedures
and Standards
 Sign off of High-Level
Project Plan

12. Phase-1 Project Preparation (3/3)
Keys to Success
• Phase 1: Project Preparation
 Definition of the project organization and procedures
 Definition of goals and expected benefits
 Rough project plan
 Planning of technical requirements
 Executive kickoff
 Understand the entire project
 Organize full team
 Determine roll-out strategy
 Define scope
 Wait till later to plan
 Underestimate the “soft” parts of the project
 Consider the ERP implementation an “IT” project

13. Phase-2 Business Blueprint (1/3)
• Customer requirements gathering in interviews
• Questionnaires and models assist to create the Business Blueprint
• Level 2 training
• System installation
• Management review of Business Blueprint

14. Phase-2 Business Blueprint (2/3)
Quality
Check
Activities
 Team Training
 Detailed
Template
Approach
 Structure and
Process Modelling
 Analyze Impact of
Processes
 Verify Key Unit
Requirements
 Version
compatibility
 Verify System
Landscape
 Transport
Management
Strategy
 Conduct
Business
Blueprint
workshop
 Identify Gaps
and analyze
required
Enhancements
 Freeze Reports
and interfaces
Training &
Preparation
Develop System
Environment
Business Process
Definition
Complete
Business
Blueprint
Program
Management

15. Keys to Success
• Phase 1: Project Preparation
 Definition of the project organization and procedures
 Definition of goals and expected benefits
 Rough project plan
 Planning of technical requirements
 Executive kickoff
 Understand the entire project
 Organize full team
 Determine roll-out strategy
 Define scope
 Wait till later to plan
 Underestimate the “soft” parts of the project
 Consider the ERP implementation an “IT” project
Phase-2 Business Blueprint (3/3)

16. Phase-3 Realization (1/3)
• Baseline Configuration
• Configuration of 100 % of organizational structure and majority of all daily business operations
= baseline system
• Business scenario confirmation and approval (first “integration test”)
• No throw-away prototype
• Final Configuration/Integration Test
• Develop integrated and documented solutions through cycles
• Design, develop and test interfaces, reports,
and conversions

17. Phase-3 Realization (2/3)
 Define
Functions
and
Processes
 Define
Roles and
Responsib.
 Staffing and
Training
 Configure
Initial
Settings
and Org.
Structure
 Configure
Data and
Processes
 Test
Configu-
ration
(Baseline &
Cycle 1 , 2)
 Establish
System
Admin.
Functions
 Implement
Security
Strategy
(Authorisati
on)
 Conversion
Programs
 Interfaces
 Enhance-
ments
 Reports
 Layout Sets
Detailed
Design
System
Management
Configu-
ration
Develop-
ment
Quality
Check
Integration
Test
 Integration
Test Plan
 Create Test
Cases
 Conduct
Integration
Test
 Finalize
system
Activities
Program
Management

18. Keys to Success
• Phase 3: Realization
 Configure R/3 according to Business Blueprint in phases (baseline, cycles)
 Stick to the Scope
 Proceed in an Iterative Process
 Get Business Signoff
 Work through Integration Issues
 Start to work with Org Change Group
 Utilize good Project Management and Change Management techniques
 Make Quick Decisions
 Configure and Test every Possible Solution
 Underestimate need for Data Cleansing and Consolidation
 Delay Interface and Conversion Development
 Delay Development of Training Materials
Phase-3 Realization (3/3)

19. Phase-4 Final Preparation (1/3)
• Go-live plan
• End-user training
• Integration, volume and stress testing
• Establish internal help desk
• Cut-over to productive environment

20. Phase-4 Final Preparation (2/3)
10/3/2023 20
Final Preparation
 Master Data upload / Creation
 User Training
 Open Data upload / Creation
 Production System set-up Quality
Check

21. Keys to Success
• Phase 4: Final Preparation
 Stick to the Scope
 Conduct user training, create documentation
 Transfer data
 Establish Power Users
 Establish Help Desk
 Establish a very detailed Go-Live and Support schedule
 Establish Performance team
 Train Early
 Skip Knowledge Transfer from Consultants
 Skip Audit of Data Conversions
Phase-4 Final Preparation (3/3)

22. Phase-5 Go-Live and Support (1/3)
• Application support
• Verify accuracy of productive system
• Measurement of business benefits

23. 10/3/2023 23
Phase-5 Go-Live and Support (2/3)
1
5
Quality
Check
Activities
 Cut-over
 Key-in
transaction
data from
cut-off date
to cut-over
date
 Support
Operations
 Set-up
first-level
help desk
 Further
Process
Requireme
nts
Go-live Ensure
Continuous
Improvement
s
Support Define Long-
Term Plans
Program
Management
 Review
Quality
of Solution
and Rollout
Process
 Review
Business
Processes
 Review
Business
Benefits
 Measure
against
Business
Case
 Support
Unit
Operatio
ns
 Training
Support
Rollout
Support

24. Keys to Success
• Phase 5: Go-Live and Support
 Close project
 Follow-up on projects and actions
 Continuously improve the system performance
and the user-system interaction
 Train the Help Desk
 Establish a support team
 Verify knowledge Transfer
 Allow for adequate support time for team members who will work on subsequent phases
 Establish ongoing support team
 Try to Convert Years of Detailed History
 Forget your Audit Needs
 Wait to Establish a Disaster Recovery Plan
Phase-5 Go-Live and Support (3/3)

25. Continuous Improvement
Keys to Success
• Continuous Improvement
 Utilize your Team Members to Maximize Returns
 Re-evaluate Roll-out Phases
 Measure your Results
 Develop Long Range Plan for ERP System
 Participate in User Groups
 Develop your own Internal Consulting Group
 Disband the Team
 Assume you are Finished
 Rush the Next Phase

26. Business Process
Project
Plan
System
Performanc
e
Procedures
Test Cases
Reports
Interfaces
Conversion
Test Plan
TrainingMat.
GoLive Plan
Scope
Business
Process
Enhance
ments
Authori-
zation
Reports
Conversions
Interfaces
Business
Processes
Organization
Structure
ASAP Documents Build on Each Other