Technically, the term digitization means conversion of various types and formats of information like text, audio, images, drawings and videos, into a single binary code. It represents the capturing of analog signals in digital format.

1. Management of Information
through DMS
How DMS benefits media?

2. Informational content in media
•
Old and Archived News Papers
•
Press Releases
•
Visiting cards and leads’ information
•
Video clips
•
Sound bites
•
Forms
•
Advertisement, marketing & PR documents
•
Research materials

3. What do you do with these
information?
•
Archive them in go-downs?
•
Save them in your personal system?
•
Accumulate them in your diaries?
•
Store them in a common official repository (physical or
virtual)?
•
Keep them in your portable devices?
•
Make multiple files and stack them?

4. Leading to problems like…..
•
Lack of security - as any body can break into your go-down, get
into your repository, or use your PC to access your documents, videos, sound
bites, clippings, leads etc.
•
Poor access when needed - an employee, who has no
access to go-downs or a password secured PC, cannot access crucial
information at the time of requirement.
•
Confusion-Storing multiple information across various places leads to
confusion regarding its whereabouts, especially if the content is too old or
archived.

5. Leading to problems like…..
•
Location Restriction- You cannot access the hard documents
outside your office premises, unless they are stored in your portable devices.
•
Mismanagement- As no one, is able to keep a track on the large
quantity of documents and information, accumulating cumulatively.
•
Misplacement-Chaotic storage systems automatically leads to
misplacement, and thereby, important materials cannot be retrieved during
hours of needs.
•
“First come first serve”- As no scope for concurrent or
simultaneous usage, if more than one person requires the material at the same
time.

6. Solutions?
•Digitization
•DMS

7. How can iDOC DMS help?
•
One common web, cloud based repository
•
Sharing from one platform
•
Multiple accounts for multi-company
•
Address, floor, room, department wise storage segregation

8. How can iDOC DMS help media?

9. •
Bulk moving, copying, pasting, downloading and uploading
•
Drag and drop facilities for uploading and other relevant
activities
•
Users can comment, like and rate the documents
•
Search using keywords from existing comments
•
Bookmark, web document, folders creation
•
Estimated upload & search time is revealed
•
Tool tips facilities
•
Document Versioning & Retrieval
•
Documents can be arranged using list and icons
•
Sorting of documents by names, type, size and date
•
Pre-defined pagination while searching a document
•
Search facility resembles the Google search model
•
Dynamic dropdowns, suggesting possible search queries
User Experience

11. Document collaboration and
workflow•
Workflow creation
•
Easy and customizable meta-tagging
system
•
Document sharing facilities
•
Tight permission for document viewing,
–
Global Right
–
Public Right
–
Private Right
•
Customization and creation of supported
file extensions.
•

13. Product Specification

14. Hardware Requirements
Applicable system standards
Supported latest browsers with Adobe
Flash Plugins: Mozilla Firefox, Google
Chrome,
Internet Explorer 9
Dedicated systems/servers
Adobe Flash, PDF Plugins for browsers
Screen Resolution: 1024 X 768
Operating systems
Windows XP, Windows 7, Windows Server
20xx
Required commercial software
Xampp 1.7.3, [Apache Web server 2.2 +
MySql 5.x (for win server)]
SMTP mail service
FTP service
Hardware or platform requirements
4 GB RAM
Intel Core i3 processor
Hard disk 500 Gb
1 LAN port
If RAID enabled then additional hard disk
required.
Performance & Environmental
requirements
Internet Broadband/leased line service
with static IP
Power backup
Proxy configured (if any)
NAT configured (if any)
Http service should be accessible over
internet to outside world to view
documents

15. Our Clients

16. Thank You
Presented by ES Team