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Senior Showcase Displays
- 1. Senior Showcase Winter 2018 Saydi Harris Equipment Manager
- 2. Overview The Winter 2018 semester Senior Showcase, On the Road to Success, provided 82 seniors to display their final projects for Comm 499. These projects included: video production, journalism, advocacy, public relations, advertising and visual design. Approximately 700 visitors roamed the hallway of the I-center, exploring and learning from the seniors. Event Managers: Megan Robinson: Head Manager Lauren Fullmer: Logistics Manager (Portfolio) Saydi Harris: Equipment Manager Marie Wadsworth: Refreshment Manager Nicki Larson: Marketing Manager Carlie Cappelen: Volunteer Manager Volunteers: Eight volunteers helped with set-up, refreshments, and take down. Theme: The theme was chosen on January 17 during our first meeting. Keynote: Neal Larson was chosen as the Senior Showcase Keynote Speaker. Neal Larson is a talk show host for KID News Radio on the Neal Larson show. Brother Hicks chose a topic and invited Neal Larson to speak in February via email. Neal Larson was given a gift and thank you card after his speech. Preparation: As a team, we met three times a week- twice as a team, once as a team with our client (Brother Cannon). During our meetings we discussed each person’s project (i.e. contacting those in charge of equipment) and our progress in those topics. Throughout the week we stayed in contact via text message to make sure each team member had all the information. As the event got closer, we organized our volunteers, visited classes to advertise and finalized our contacts (i.e. making sure our security guards would be there). Day off: Set-up began at 6:00 AM. Tables were set up, table clothes were placed on each table, and labels were organized and laid out. Senior set-up began at 7:00 AM. Seniors had a window between 7:00-9:00 AM to set up their displays. During this time, parking was free and electronic equipment was available to check out. Luncheon with Neal Larson began at noon. The events team and communication teachers got together and enjoyed lunch together.
- 3. Keynote began at 2:00 PM. Neal Larson spoke until 2:40 PM and had ten minutes for Q&A. At 2:50 PM, seniors and students were invited to Showcase. The showcase began at 3:30 PM. Food was out, programs were on tables and ready to be passed out, seniors were at their stations, and judges were walking around. The showcase was open to the public from 3:30-5:30 PM. The seniors began tearing down their displays at 5:30 PM and the events team began cleaning up. Improvements: Have clients lay everything on the table first thing. What they want, what they don’t want, what they will do, what they expect the team to do Choice of using/not using Soapbox for advertising They took too long to get us what we wanted and took a large portion of our budget ($150)
- 4. Our Vision Help seniors enjoy their presentations: Create a happy and positive environment so the Seniors feel comfortable presenting their projects Have a large turnout with an audience that interacts with the Seniors Keep the Seniors on task and informed so they are prepared Networking opportunity to students and community: Invite businesses Invite societies Invite students Inspire students with keynote speaker: Create a good environment for the speaker to be inspired, high energy Large attendance Positive theme and topic for the presentation Expected number of guests = 700
- 5. Timeline
- 6. What if Situations Seniors not showing up. Set up is 7:00-9:00 AM. If their table partner does not show up by then we can have their table partner spread out their display to avoid awkward gaps, and cross them out on the layout map. Unregistered seniors showing up for the event. We will provide extra booths for them to use. They will need to provide for their own equipment. And if other seniors don’t show up the unregistered ones can take their place. Power-outage in the I-Center. Inform seniors to have unpowered backups to show their presentations. We will wait to see if the backup generator will come on. If not, we can have seniors move to the MC. Video, audio, or Wifi difficulties. Tell seniors to save their presentation to their laptop so it can be shown without any Wifi. Running out of refreshments. We will buy sufficient for 450 people, with the portions already laid out to control intake. If our budget is small, we will not get drinks as there are drinking foun- tains in the I-Center. What if mentors cannot find the seniors? Create a layout map with the booths numbered on the map, as well as have a number and name of the student on the table.
- 7. gantt chart
- 8. Volunteers Maycee Crofts 208.941.4838 Alanna Thornton 559.573.4820 Abigail Stanworth 435.830.3008 Jordan Tollett 208.569.2332 Logan Thatcher 972.989.1120 Preston Jardine 208.821.5555 Apryll Clark 816.812.4589 Myicala Steadman 907.953.2352 Robert Kuo 626.818.0166 Event Team Megan Robinson 801.564.4575 Carlie Cappelen 208.360.5812 Lauren Fullmer 480.410.2380 Marie Wadsworth 775.432.8782 Nicki Larson 208.410.2474 Saydi Harris 406.781.3106
- 9. budget
- 10. equipment As the Equipment Manager for the Winter 2018 Senior Showcase, I was in charge of contact- ing event services to make sure everything that was needed was reserved and would be ready to go on the day of, assigning the seniors equipment, assigning the seniors to specific tables (separated by emphasis), and the check-in/check-out of equipment the day of.
- 16. Senior Showcase:
- 20. photos Members of the Event Team and Volunteers prepare for Senior Participant check-in. Members of the Event Team help a Senior Particpant check-in.
- 21. Survey and give-away table during the Senior Showcase. Survey table for the Keynote Speaker.
- 22. thank you notes