1. Sandra Cipriano
Administration Manager
Gauteng, RSA
Contact Information
Email Address: sandra.cipriano1@gmail.com
Mobile Phone: +27 83 271 9177
Personal Information
Birth Date: 25 January 1971 (Age: 44)
Gender: Female
Nationality: Portuguese
Residence Country: Vanderbijlpark, South Africa
Experience
Administration Manager
Location: RSA
Company: AMEC FOSTER WHEELER SOUTH AFRICA
Job Role: Management
Period: 2011 – Present
Responsibilities
Generating purchase requisitions and purchase orders for the purchase of goods as required.
Obtain the correct coding for the purchases. For the entire project.
Booking of medical and induction for all new personnel starting on site for the entire project.
Also booking of exit medicals when personnel is EOC’ed or returned to head office
Badging of personnel once medicals and induction are complete to be able to access site
Making bookings for badging with Sasol permit office for the entire project
Managing office cleaners and an Administration Assistant
Creating and issuing correspondence between Construction Manager and Sasol
Management (Client) for the Construction Director
The provision of secretarial services ensuring correspondence is distributed, referenced and
filed correctly. Ensure all outgoing correspondence is prepared promptly and to a high
standard
Issuing of Compensation Events (CE) and Compensation Event Quotes (CEQ) to the Client
promptly and referenced correctly
Purchasing goods required and processing the invoices for payment for the entire project
Arranging and buying goods for Safety incentives for the entire project
Putting together the Monthly Project Report and Monthly Cost Report on a monthly basis
Keeping the Risk Database up to date and running reports
2. Site Petty Cash Float (R7,000.00) – Manage and maintain petty cash, slips/receipts and
monthly reconciling for reimbursement
Collate all timesheets and leave for personnel on site. Assist with training on the electronic
timesheet
Assisting with the End of Job documentation being issued to the client
Manage and maintain site stationery and refreshments (tea, coffee and sugar) and cleaning
supplies. Stock control. Ordering and budget control
Ordering and issuing of PPE for all site personnel
Making sure all pool cars are being serviced and collating the Auto card statements for the
entire project
Reporting directly to the Construction Director
Updating welding database for Contracts department.
Assist with housing for personnel from out of town for the entire project
Reservations of guesthouses for personnel coming from out of town till they find permanent
accommodation. Also booking guesthouse for head office personnel. For the entire project
Managing boardroom and meetings booked
Working with the Construction Director to maintain the Manpower Project Personnel and
making sure HR issued the correct extension or terminations
Manage Clearance Process according to Termination Procedure and HR requirements
Arranging of weekly site progress meetings
Taking of minutes, typing and distributing as required
Typing of minutes for Potential Deviation Assessments (PDA) on any heavy lifts taking place
.
Contracts Administrator
Location: RSA
Company: Fluor SA (Pty) Ltd & Mot McDonald
Period: 2004 - 2011
Responsibilities
10th SAS / 5th Cooling Train – NEC II
o Exploratory Digging & Soil Investigation – R585
o Piling Works – R1/3 Mil
o Concrete & Civil Works – R4.4 Mil
o MEIP – R43 Mil
CCPG – NEC II
o Piling Works – R4.4 Mil
o Structural Steel work – R18.7 Mil
o Civil Works – R16.8 Mil
September 2011 Shutdown – NEC II
o Cranage – R1.1 Mil
o Structural Steel work – R1.7 Mil
o Civil Works – R648 Thousand
o MEIP – R42 Mil (Assisting & Closing out)
MEIP) Installation Associated with the Secunda Catalytic Cracker Module of Project Turbo
o Contract Value : R1,195 Billion
o Total of 64 Contracts
(MEIP) Installation Associated with the Secunda OBL and Off Site Module of Project Turbo
3. o Contract Value: R735 Mil
o Total of 25 Subcontracts
Charing of progress meetings
Issuing and answering CE’s, EW’s, PMI’s, etc together with the construction manager.
Creating CE’s to the Employer for approval with summary of explanation
Keeping of minutes of progress meeting Filing of all original contract correspondence and
documentation
Processing of progress payment for payment
Making sure Contract database and SAP were up to date with all changes and additions
Do the close-outs for each contract on all projects worked on. Make sure all fina invoices
have been received and all documentation has been signed off by the Employer (Sasol), the
Consultant (Fluor) and the Contractor
Key Projects worked on
Project Turbo
Trainee Contracts Administrator
Location: RSA
Company: Fluor SA (Pty) Ltd
Responsibilities
IBL Cranage – R 81.5 Mil
OBL Cranage – R 27 Mil
IBL Tractors & Trailers – R 1.2 Mil
OBL Tractors & Trailers – R 2.6 Mil
Office Administrator
Location: RSA
Company: Fluor SA (Pty) Ltd
Responsibilities
Office Contracts
o Office Cleaning, Armed Response, Security Guard
o Setting up the new offices in Secunda and Durban
o Engineering & Design Contract
o Laser Scanning Contract
Jwaneng – FIDIC Contracting
o Assisted with the initial phase of the project
o Set up Pre-Qualification of Contractors
o Create RFP for contract(Camp Management & Catering)
Clean Fuels – Natref
o Contract Value R120 Mil
4. o 24 Contracts
o Assist contracts Manager to set up RFQ and Contracts
Earlier Career Highlights
Location: RSA
Procurement Assistant Transnet – Hatch /Mot MacDonald
Contracts Technician QMM Ilminite – Madagascar – Fluor/Hatch
Contracts Technician Natural Gas Conversion – SCI Sasolburg – Fluor
Document Control Fluor (Jan 2003 – Feb 2004)
Secretary Krupp Uhde (Jul 2002 – Dec 2002)
Insurance Administrator Chiron Risk Management (Feb 2002 – Jul 2002)
Secretary (Temp work) Sasol / Polymers (Jan 2002 – Feb 2002)
Administration Manager Yellowbean (Sep 2001 – Dec 2001)
Personnel Recruiter Onyx Recruitment (Nov 2000 – Aug 2001)
System Administrator (Install Swicon (May 2000 to Oct 2000)
SAP System)
Secretary Alpha Ltd (Aug 1995 till Apr 2000)
Wages Administrator Cellos Piping (Dec 1994 till Jul 1995)
Education
National Diploma in Computer Data Processing
Institution: Technikon SA
Location: Gauteng, South Africa
Skills
Proficient in Word, Excel, Power Point
