attachment report

1. OL’LESSOS TECHNICAL TRAINING INSTITUTE
(O.T.T.I)
EXTERNAL ATTACHMENT REPORT
ATTACHED AT:
KENYA AGRICULTURE & LIVESTOCK RESEARCH ORGANISATION
(KALRO)
TEA RESEARCH INSTITUTE KERICHO
(TRI)
PERIOD:
12 WEEKS FROM 07/01/2019 TO 28/03/2019
PRESENTED BY:
NAME: JEBITOK PRISCAH
REG: 1606-BS-18
DEPARTMENT OF STORES & PROCUREMENt

2. ii
DATE 25/03 2019

3. i
Table of Contents
DECLARATION ............................................................................................................................................... ii
ACKNOWLEDGEMENT...................................................................................................................................II
DEDICATION................................................................................................................................................. iv
SYMBOLS AND ABBREVIATIONS .................................................................................................................. Iv
CHAPTER ONE ...............................................................................................................................................1
1.0 INTRODUCTION...................................................................................................................................1
1.1Purpose of the report ......................................................................................................................1
1.2 Objectives of the report..................................................................................................................1
1.3 Organization type............................................................................................................................1
1.4 Geographical location ...................................................................................................................1
1.5 Historical background/History of the organization.........................................................................1
1.6 Main functions/activities of the institute. ......................................................................................2
1.7 Vision, Mission, Mandate and Core values.....................................................................................2
1.8 Organizational structure .................................................................................................................4
CHAPTER TWO ..............................................................................................................................................5
HOST ATTACHMENT DEPARTMENTS ............................................................................................................5
2.1 Departments attached and brief summary ........................................................................................5
2.1.2 Crop improvement and management (CIM)................................................................................5
2.1.3 Tea improvement, product diversification and value addition (TPVA) .......................................5
2.1.4 Sustainable ecosystem management and conservation (SEMC).................................................5
2.1.5 Economics, field advisory and corporate communications (EFACC) ...........................................6
2.1.6 Support service management (SSM)............................................................................................6
2.2. Areas involved while in supply chain department...........................................................................7
CHAPTER 3 ....................................................................................................................................................8
ACHIEVEMENTS, CHALLENGES AND RECOMMENDATIONS..........................................................................8
Achievements............................................................................................................................................8
Challenges.................................................................................................................................................8
Recommendations....................................................................................................................................9
Conclusion.................................................................................................................................................9

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DECLARATION
I Jebitok Priscah declare that this is my original work that has not been presented in any other
institution of learning either in part or as a whole.
Jebitok Priscah
1606-BS-18
Signature…………………. Date……………………………….
This report has been submitted for examination with my approval as the industry based
supervisor.
MR. Vincent Rotich
Signature………………… Date……………………………
This report has been submitted for examination with my approval as the school
supervisor/lecturer.
Mr. Amos Rutto
Signature…………………… Date………………………………

5. iii
ACKNOWLEDGEMENT
First would like to acknowledge Almighty God for giving me strength and good health during
the attachment period, secondly want to thank the entire TEA RESEARCH INSTITUTE for giving
me an opportunity to undertake my attachment and thirdly want to thank my industry based
supervisor Mr. Vincent Rotich (Supply Chain Officer) who guided and advised me during the
attachment .Also want to thank my fellow colleagues who we were together during this period
for their support and encouragement.

6. iv
DEDICATION
I dedicate this report to my parents , brothers and sisters for their continued support
throughout this period.

7. v
SYMBOLS AND ABBREVIATIONS
TRI – Tea research institute
TRFK- Tea research foundation of Kenya
ERP – Enterprise resource planning
TRIEA-Tea Research Institute of East Africa
CIM-Crop improvement and management
SEMC- Sustainable ecosystem management and conservation
EFACC-Economics, field advisory and corporate communications
SSM-Support service management

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CHAPTER ONE
1.0 INTRODUCTION
Industrial attachment is an important aspect in Ol’lessos Technical Training Institute .One has
to take at least 8weeks to 12weeks. The attachment is supposed to be conducted in a well-
known and recognized organization. The attachment is about putting into practice what you
have learnt in school in form of a theory. Therefore the theory plays an important role when
executing practical requirement. Therefore during the attachment several theoretical aspect is
put into practice while other documents which used to be theoretical became reality.
1.1Purpose of the report
The purpose of this report is to enable the student assess himself or herself on what he/she has
learn during the attachment. This report entails the practical aspects that were acquired while
on attachment also the report entails some of the problems and recommendation encountered
while performing the practical part of it during the entire period.
1.2 Objectives of the report.
This report aims at finding out how advanced the institution is when it comes to providing of
services to the clients.
1.3 Organization type
Tea research institute is a government research institute under the ministry of agriculture
under the umbrella called Kenya agricultural, livestock and research organization (KALRO).The
organization is a research institute which carries out research on tea a crop in all dimensions.
1.4 Geographical location
The Institute is located in Kericho County about 12 km from Kericho town along Kericho-Nakuru Road.
The TRI occupies 160 ha of land to the East of Mau forest. The institute also has a substation called
Kangaita located in Kirinyaga County.
1.5 Historical background/History of the organization
The Tea Research Institute (TRI), is one the research institutes created under the KALR Act of 2013. It
was established to replace the former Tea Research Foundation of Kenya (TRFK) to contribute to the
overall production, processing and marketing of tea. Research on tea was introduced in Kenya in 1949
by Brooke Bond through their company known as African Tea Holding limited. It later evolved to Tea
Research Institute of East Africa (TRIEA) in 1951. Following the breakup of the East African community in
1977, TRIEA wound up and the government established the TRFK in 1980. The challenges facing Kenya's
tea industry is to improve continually along the value chain in order to remain globally competitive.
The Institute has developed over 914 improved clones, out of which 51 clones have been selected for
consistent superiority in yield and quality and released for commercial exploitation by both small holder
and large estate growers. Thirteen of these clones yield between 5,000 and 8,000 kg of processed tea
per hectare per year. These yield levels are some of the highest in the world and are three times the
average yields of unimproved tea varieties.

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The Tea Research Institute has reoriented its research agenda to focus more on tea products
diversification, value addition and Tea and health. Tea Research Institute has developed a new tea clone
("Purple tea") rich in a pigment called anthocyanin widely used for the manufacturing of fast moving
consumer goods such as soaps, shampoo and detergents. Research is currently assessing the potential
health benefits relating to anti-inflammatory and anti-parasite properties some of which may be used to
protect the liver from damage.
Towards addressing issues on climate change and to enable the tea industry to survive the expected
negative impacts, Tea Research Institute is developing new technologies to mitigate the effects,
including environmental conservation efforts and development of new tea varieties resistant to negative
impacts of climate change as well as that mitigate against climate change.
1.6 Main functions/activities of the institute.
The key functions of Tea Research Institute are drawn from its mandate. The broad functions of the
Institute include the following:
1.To improve and manage the germplasm for enhanced tea production in Kenya;
2.To advise on soil fertility, inputs application and plant nutrition;
3.To develop appropriate technologies for tea processing and value adding in tea;
4.To develop environment friendly, pest and disease management methods;
5.To develop management tools for quality tea production
6. To facilitate the transfer and dissemination of developed tea technologies and assess their
import on tea production
1.7 Vision, Mission, Mandate and Core values
Vision
“A global leader in research on tea”.
Mission
“Generate and disseminate sustainable technologies and knowledge through innovative research for
improved productivity, processing, value addition and marketing of the Kenyan tea while conserving the
environment”.
Mandate
The Institute’s mandate is “to promote research and investigate problems related to tea and such
other crops and systems of husbandry as are associated with tea throughout Kenya including the
productivity, quality and suitability of land in relation to tea planting; and matters ancillary
thereto”.

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Core values
The following cardinal core values are part of CRF guiding principles towards delivery of quality
service:
 Professionalism-we are committed to provide quality technologies and services.
 Innovativeness-we are determine to improve tea productivity, quality and product
through innovative research.
 Teamwork-we are committed to working effectively and efficiently with our
stakeholders.
 Integrity-we are committed to running our research programme in an honest, transparent
and accountable manner at all times.
 Environmental consciousness- we are committee to conserving our environment while
discharging our mandate.

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1.8 Organizational structure
BOARD of DIRECTORS
INSTITUTE DIRECTOR
Crop
Improvement &
Management
Tea
Processing
and Value
Addition
Economics, Field
Advisory & Corpor
Communication
Crop
Mgt
Crop
Improvement
Integrated
Pests &
Diseases Mgt
Tea
Processing
Technology Research
Factory Mgt.
Quality, Product
Development
& Value Addition
Estate
Mgt
HR
&
ADM
Finance
Mgt
Procurement
Internal
Audit
Sustainable
Ecosystem
Management and
Conservation
Energy
Mgt
Medical
Services
CENTER DIRECTOR
ICT
Security
Services
Technology
Transfer
Corporate
Affairs
Training
Ecosystem
Mgt
Economics
Tea &
Health
Kangaita
Research
Sub-station
M&
Support
Services
Management

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CHAPTER TWO
HOST ATTACHMENT DEPARTMENTS
2.1 Departments attached and brief summary
2.1.2 Crop improvement and management (CIM)
The use of improved vegetatively propagated tea cultivars is the most important exercise without which
application of optimal agronomic inputs like fertilizer and harvesting practices would be futile. To meet
the diverse needs of Kenyan tea growers, the Crop Improvement and Management (CIM) Programme
has adopted integrated breeding strategies in order to develop elite and high value tea varieties that
combine multiple desirable traits using both conventional and non-conventional methods e.g.
biotechnology.
Thus, the Institute has earmarked to release, by 2020, at least five improved stress tolerant, high
yielding cultivars that will produce better quality black tea products. Some of the cultivars the Institute
intends to release will include at least more cultivars for production of high value diversified tea
products such as green (non-fermented), white (silvery tips), oolong (semi-fermented), purple, red and
naturally caffeine-free teas that are rich in antioxidants.
The programme has two sections namely;
 Tea breeding and genetic improvement (TBGI)
 Integrated pest and disease management (IPDM)
2.1.3 Tea improvement, product diversification and value addition (TPVA)
Research Programme Kenya produces mainly aerated (fermented) black CTC (Curl, Tear and Cut) tea.
The Institute’s current research efforts to enhance the quality of tea are focused on cost effective and
efficient manufacturing methodologies covering leaf withering, maceration, fermentation, and drying,
tea and health, quality product development and value addition and research factory management.
The research carried out has revealed that more flavoury and anti-oxidant rich teas can be produced by
varying process conditions and type of raw leaf used. Research is also focused on developing systems
that will stimulate adoption of quality improving technologies, as well as enhanced factory throughput
and efficiency in tea manufacturing. Technologies for enhanced throughput in tea factories will be
important for deployment during peak crop season when a lot of farmers produce goes to waste.
2.1.4 Sustainable ecosystem management and conservation (SEMC)
As Tea Research Institute generates technologies aimed at improving productivity, processing and value
addition of Kenyan tea, this should be done while conserving the environment as captured in the
Mission statement. The SEMC programme whose goal is to promote sustainable management and
conservation of tea ecosystems therefore focuses not only on effective management of the tea
ecosystem, but one that is sustainable for the future of the Kenyan tea industry.

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The programme has three sections, namely;
 Soil fertility, plant nutrition and fertilizer use
 Agronomy and horticulture
 Environmental conservation and management
2.1.5 Economics, field advisory and corporate communications (EFACC)
The programme is charged with the mandate of enhancing customer service delivery which includes
technology transfer, economics, training, and corporate affairs. The research has contributed
significantly to increased productivity and quality of Kenyan tea.
The programme personnel are equipped to timely respond to customer demands and provide technical
solutions by packaging and disseminating proven technical packages from research to end-users
The Programme comprises of;
 Socio Economics and Field Advisory Services
 Corporate Communication
 Information Communication Technology
 Library Services
2.1.6 Support service management (SSM)
Goal: To enhance organizational capacity and technical service.
The programme comprise of;
 Finance department
 Human resource department
 Timbilil estate department
 Supply Chain Department
 Co-operate communication
 Information communication technology
 Library service
 Medical services
SSM is mandated to provide support to tea research by;
Prudent and efficient financial management guided by International Financial Management and
Reporting Standards and the laws of Kenya.
Effective and efficient human resource management through professional selection and
placement, development, motivation and creation of conducive work environment.
Proper management of research materials and total assets of the Institute with a view to availing
elite planting materials to the stakeholders. Tea Research Institute avails over one million tea
plants and unlimited tea cuttings to farmers annually.

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2.2. Areas involved while in supply chain department
Duties done during the attachment period
1) Issuing tea leaves, and items in the store basing on the requisitions from staff after fully
approved by the procurement officer, recording them in their various item pin cards.
2) Recording the Goods received in the Goods Receipt Register after being stamp and inspected if
it’s of good conditions.
3) Recording the invoices in the invoice register, attaching with the inspections reports to be
signed by the inspection committee, and taking them to accounts for payment after being
posted by the procurement person in charge.
4) Fueling the vehicles both for the company, and personal cars recording them in their Receipt
voucher.
5) Filling documents to the respective files.
6) Participating in stock taking.
7) Inspecting goods delivered whether they conform to the specifications of the user as well as the
specifications indicated on the delivery note.

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CHAPTER 3
ACHIEVEMENTS, CHALLENGES AND RECOMMENDATIONS
Achievements
Upon my entire industrial attachment at Tea Research Institute, I was able to know the following ;
I. Procedures on how to issue materials in the store
II. How to receive goods upon arrival at receiving dock through keeping records as they arrive
III. How record invoices in the invoice register book and delivery notes in the goods receipt note
book.
IV. Procedures to be followed before fueling and how fueling is done
V. Procedures on how stock taking is undertaken
VI. Inspection of goods as they arrive at the receiving dock and in within the store .
Challenges
While was on attachment, did encounter a number of challenges, some of the challenges are;
 Inadequate access to some information, the use of staff passwords in desktops since each
employee is entitled to password hence has to be entered.
 Difficult in accessing the procedure employed on arrival at some stages on how to come up
with who is to supply the institution with certain materials .
.

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Recommendations
1) There is need to increase attachment period from three months to six months.
2) Attachment is a good practice and a vision to know your career in future.
3) The college lecturers should access their students more than once during their attachment
period.
Conclusion
I am better equipped with a lot of professionalism and can tackle much of the activities in supply chain
management . This attachment has helped me put into practice what I learnt in school theoretically
and what is happening in the field. I owe this to my lecturers and the working staff of tea research
institute.
REFFERENCES:
1. TRFK- Annual Report-2012
2. Tea Growers Handbook -5th
Edition 2012
3. KALRO- TRI Annual Technical Report -2014
THANK YOU ALL