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Lexmark Smart Document Capture for Education Overview Presentation
1.
Smart Document Capture
for Education Streamlined document processing built for your school
2.
Improve teacher and administrator satisfaction
and productivity Reduce paper- intensive processes Reduce costs of operations and infrastructure Education today: Top priorities 2© 2017 Lexmark. All rights reserved.
3.
Compliance changes and risksUnmanaged
content Process errors, delays and inefficiencies The problem with paper 3© 2017 Lexmark. All rights reserved. Technical challenges ! ! ! !
4.
4© 2017 Lexmark.
All rights reserved. Percentage of special education teachers say that paperwork interferes in their ability to do their jobs. 53% The need for better document processing
5.
5© 2017 Lexmark.
All rights reserved. Streamline processes with Smart Document Capture for Education Smart Document Capture helps school systems leverage Lexmark’s smart MFP platform to simplify and speed up error prone and inefficient paper-based processes across their schools.
6.
6© 2017 Lexmark.
All rights reserved. Seamless integration: Effortless connectivity to core business systems and platforms School-wide usability: One solution and experience for all devices, departments and employees Smart process management: Automated classification, verification and compliance checks Capabilities built for education: Industry-specific features built into the MFP to kickstart capture processes Smart Document Capture: How it works
7.
7© 2017 Lexmark.
All rights reserved. Drive greater efficiency, speed and accuracy Boost security and compliance Improve teacher productivity and satisfaction Get paper documents into digital formats sooner Smart Document Capture: Why it matters
8.
Smart Document Capture
in action: Student enrollment 8© 2017 Lexmark. All rights reserved. She fills out the necessary forms and hands them to the school registrar. The registrar scans the documents to a folder, and hands the original documents back to Mrs. Smith. A confirmation page is printed, confirming receipt of the documents and alerting Mrs. Smith if a required document is missing. Meanwhile, the MFP automatically sends the captured data to correct employee for review Mrs. Smith arrives at her local school district to enroll Jeffrey in kindergarten
9.
001 002 003 Smart Document Capture
in action: Sensitive information protection 9© 2017 Lexmark. All rights reserved. Karen, the special ed administrator uses badge identification to log into a Lexmark MFP. Karen is prompted to enter the student’s id number, and the MFP generates a bar-coded Notice of Meeting form. Karen can see which print jobs are waiting to be printed and select the correct form. After the job has been printed, the data is wiped from the device’s hard drive. Steven, a student, is due for his annual IEP review. The special education department creates a Notice of Meeting form to propose a meeting date with his parents, using the district’s special education management software. The form is sent home to the parents, who sign and return it to the school. Once returned, the signed form is scanned back into Steven’s file via the same MFP. 0014673
10.
10© 2017 Lexmark.
All rights reserved. Deep industry expertise Flexible customization Market-leading device security The Lexmark advantage
11.
Next Steps 11© 2017
Lexmark. All rights reserved.
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