This document discusses advanced Microsoft Word skills including mail merge and label generation. It will teach students how to use mail merge to create form letters or documents for distribution to multiple recipients. Mail merge involves a form document and a data file containing recipient information. The lesson also covers how to generate labels and envelopes for mailing using data files. Students will learn how to integrate images, clip art, shapes, charts and other materials into Word documents to make them more visually appealing and informative.
2. At the end of this lesson, the students should be able to:
1. use some advanced capabilities of Microsoft Word
commonly used to increase productivity and efficiency;
2. effectively use these features to help improve the
productivity of an organization through maximizing the
potential of MS Word;
3. create form letters or documents for distribution to various
recipients;
4. create labels and envelops for distribution; and
5. create media-rich documents for printing or publishing.
3. Two Components of Mail Merge:
1.Form Document
The document that contains the main
body of the message we want to convey or
send.
2. List or Data File
This is where the individual information
or data that needs to be plugged in (merged)
to our form document is placed and
maintained.
4. Label Generation
It creates a blank form document
that simulates either a blank label
or envelope of pre-defined size
and will use the data file that you
selected to print the information,
typically, individual addresses.
5. Integrating Images and
External Materials
Kinds of Materials:
1. Pictures. Generally, these are electronic or digital
pictures or photographs you have saved in any local
storage device.
2. Clip Art. This is generally a .GIF type; line art
drawings or images used as generic representation
for ideas and objects that you might want to integrate
in your document.
3. Shapes. These are printable objects or materials that
you can integrate in your document to enhance its
appearance or to allow you to have some tools to use
for composing and representing ideas or messages.
6. 4. Smart Art. Generally, these are predefined
sets of different shapes grouped together to
form ideas that are organizational or
structural in nature.
5. Chart. Another type of material that you can
integrate in your Word document that allows
you to represent data characteristics and
trends.
6. Screenshot. Sometimes, creating reports or
manuals for training or procedure will require
the integration of a more realistic image of
what you are discussing on your report or
manual.
