Brief of TA Rules

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पुष्प राज पटेल
वित्त और लेखा अनुभाग

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3. “Travelling Allowance granted to an employee to reimburse the
expenditure incurred on account of travel from one place to
another whether within the country or even abroad countries.
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Travelling Allowance (TA)
“Travelling Allowance comprises of fares for:
- journey by rail / road / air / sea;
- road mileage / travelling charges for road journeys,
- accommodation charges during journey and,
- food charges for journey.”

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1. Definition
Note:
2. Terminologies
TOUR: Away from Headquarter for Official purpose with proper
sanction.
HEAD OF DEPARTMENT (HOD):
Any authority who may declare Head of Department for the
purpose of these rules.
DAY: A calendar day begins and ends at midnight (or an absence
from headquarters which exceeds 24 hours).
Travelling Allowance defined as an allowance granted to
an employee to cover expenses which he/she incurs for
travelling during Institute or public service.

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HEAD QUARTER:
a) Any area limit and sphere of duties fixed by the competent
authority.
b) Government office to which an employee is posted.
TRANSIT PERIOD:
a) Period of absence from Headquarter called transit period.
b) Time of departure from office or residence (as decided by
Competent Authority) and arrival at office or residence back
called transit period.
c) In a simple way also called as Journey Period.

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3. Journey’s for which TA is allowed
• Official Tour
• Transfer to another station
• Joining first appointment (as per terms and condition of
appointment letter)
• Training course
• To attend an Examination
• To attend Court Hearing
• To attend inquiry Proceedings
• To attend Official Function
• For seminar & Conferences
• An Inspection visits
• Retirement, suspension, dismissal or termination of employment
• Any other purpose authorized by Competent Authority.

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4. Guidelines for TA
I. Rates of Daily Allowance
(DA is given for journey performed and stay at outstation work, to compensate partly
the incidental expenditure and the hotel rent when applicable.)
Pay
Level
Reimbursement (Amount in Rs.)
Accommodation
Charges per day
(excluding GST)
Travelling Charges
(for travel within the City)
Food Charges
per day
(without bill)
14-18 7,500
AC-Taxi charges as per actual
expenditure
1200
12-13A* 4,500 AC-Taxi charges upto 50 kms. 1000
9-11 2,250
Non-AC Taxi charges up to Rs 338
per day
900
6-8 750
Without bill
(against self
certification)
Non-AC Taxi charges
upto Rs 225 per day Without bill
(against self
certification)
800
1-5 450
Non-AC Taxi charges
up to Rs 113 per day
500

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II. Timing restrictions of TA:
DA can be reimburse as a lump sum amount depending on length of absence as
below:
Length of absence from Head Quarter (reckoned from
midnight to midnight)
Amount payable on per day
basis
Less than 6 hours 30% of Lump sum amount
Between 6-12 hours 70% of Lump sum amount
More than 12 hours 100% of Lump sum amount
III. Admissibility of DA (when Free boarding and/or lodging is
availed):
Admissibility condition Admissible DA
(a) Free boarding and lodging @ 25%
(b) Free boarding only@ 50%
(c) Free lodging only@ 75%

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IV. Entitlements for travel by Air/Rail/Road (within the
Country on Official Tour only)
Level Air Rail Road
17-18
Business/ Club
Class
AC I Class
Actual fare by any type of Public Bus including AC
Bus. (or)At prescribed rates of AC taxi when the
journey is actually performed by AC taxi. (or)At
prescribed rates for Auto Rickshaw/Own Car /
Scooter / Motorcycle/Moped etc.
14-16 -do- -do- -do-
12-13A* Economy Class -do- Same as above, except AC Taxi
9-11 -do- AC II Tier Class -do-
6-8
Economy Class
(not applicable for
LTC)
-do- -do-
4-5 NA
First Class/AC
III Tier/ AC
Chair Car
Actual fare by any type of public bus other than
AC (or) At prescribed rates for Auto Rickshaw/Own
Car / Scooter / Motorcycle/Moped etc.
1-3 NA -do-
Actual fare by ordinary public bus only (or)At
prescribed rates for Auto Rickshaw/Own Car /
Scooter / Motorcycle/Moped etc.
* Applicable for 13A1 &13A2 also.

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Note: Journeys by Road (Mileage Allowance) For Travel by
taxi/auto-rickshaw/car/scooter , the reimbursement will be:
Mileage allowance for road journeys shall be regulated at the following
rates given below, in places where no specific rates have been
prescribed either by the Director of Transport of the concerned State or of
the neighbouring States.
For journey on foot, an additional allowance of Rs.12/km shall be
payable. This rate will further increase by 25% whenever DA increases
by 50%.
w.e.f.1.7.2017
For journey by own car/taxi Rs.24/km
For journey by auto rickshaw/own scooter Rs.12/km

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VI. Special Instruction for Air Travel:
In all the cases of air travel (both domestic & international) where GoI
bears the cost of travel the officials will have to travel by Air India only.
If the travel destination (station) is not connected by AI, the official shall
have to travel by AI upto the point closest to destination and beyond
which the officials may utilize the services of another airlines which
should preferably be alliance partner of Air India.
Air Tickets must be purchased from:
(a) Directly from Booking counters of Air India,
(b) Air India and IRCTC Website,
(c) Only Authorized Travel Agents i.e.: i) M/s Balmer Lawrie & Company
ii) M/s Ashok Travels & Tours.
VI. Air Travel by Air India only – Outside India:
Category Entitle Class
Pay Level 17 & above First Class
Pay Level 14 – 16 Business/ Club Class
Pay Level 13 and below Economy Class only

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VII. Travel by Airlines other than Air India
With reference to the IISERB/R/Cir/2019/01 dated July 1, 2019 have notified that
the request for exemption from travel by Air India, duly approved by the competent
authority in the prescribed format, need to be sent by the Institute to the Ministry of
HRD, at least 15 days before the scheduled date of travel to examine the matter in
consultation with IFD.
Therefore, all the faculty members and employees are hereby requested to use the
enclosed proforma for seeking relaxation to travel by airlines other
than Air India and should be submitted to the DoFA Office (Academic staff) and
Establishment Section (Non-Academic staff) atleast 20 days prior to the scheduled
date of travel for onwards submission to the Ministry of HRD.

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VIII) Processing of TA Bills:
1) Checks lists for TA Claims:-
• Hotel bills should be enclosed when D.A. is claimed at Hotel rates.
• For travel by Air - Boarding Pass in original & Copy of Tickets to be produced
with Travel Claim Bill as a proof of journey and travel fare.
• Travel by Rail/Bus - Copy of Tickets to be produced with Travel Claim Bill as a
proof of journey and travel fare.
• Countersignature of HOD has to be obtained.
• Details of advance, free lodging/ boarding, Local Travel (Kms) can be stated
very clearly.
• Self verification on all Invoices and enclosures has to be done by claimant.
• All Invoices has to be enclosed for which money being claimed.
2) Instruction for TA Bills:
• The TA Claim is submitted immediately or within 7 days of completion of journey.
• If Advance has been drawn, the maximum time limit is 15 days from the
completion of journey. Failure to do so may entail recovery of advance through
the salary
• Approval of tour shall be taken in advance.
3) E-Ticketing Charges can be reimbursable for tickets booked through the
website of Indian Railways i.e. IRCTC.
4) Facilitation Fee can not be Reimbursable. No fee / service charges (by
whatever nomenclature), which are not included in the tariff charged by Air India /
Airlines will be paid to the travel agents.

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A certificate of attendance given by the court or authority should be attached to
the bill, if travelling allowance is drawn for attending a Court Hearing.
IX. Instructions for TA Claim via CAS module:
• Prescribed TA forms should be used via CAS module (Sample of TA FORM
Annexed).
• All addition / alterations, if done manually after submission of TA Claim in
CAS should be attested.
• Amounts should be written in figures and words correctly, if alteration has
been done.
• Complete bank accounts classification should be recorded in the given place.
• After submitting TA Claim Form in CAS, print out for same Claim form enclosed
with necessary relevant documents and forward to the concerned department for
processing.
X. Time Barred for TA/DA Claims
•TA/DA must be claimed within financial year and existing budget.
•If TA/DA claimed in the next year, it must be justified.
•Claims beyond one year up to six years can only be claimed after proper
investigation, such claims require sanction from Finance Department.

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NEFT, RTGS, IMPS and more
There are numerous ways of transferring money from one
bank account to another account.
With the increasing technology, online money transfer has
become the easiest way of transferring money from one bank to
another without any difficulty. Here are five means of transferring
money.
1. NEFT (National Electronic Fund Transfer)
2. RTGS (Real Time Gross Settlement)
3. IMPS (Immediate Payment Service)
4. UPI (Immediate Payment Service)
5. Cheque

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1. NEFT (National Electronic Fund Transfer):
 The NEFT is the simplest and most liked form of money transfer from one bank to
bank.
2. RTGS (Real Time Gross Settlement):
 The RTGS is almost similar to NEFT.
 Only the minimum payment and how it credits to the destination account
differs.In RTGS money transfer happens on a real-time basis.
 The bank of the person to whom the money is transferred gets 30 minutes to
credit it to his/her account.
3. IMPS (Immediate Payment Service):
 IMPs is an instant fund transfer service and it can be used anytime.
 IMPS can be simply defined as NEFT+RTGS.
 In order to avoid fraud complaints, the cap on transaction limit is set very low.
4. UPI (Unified Payments Interface):
 UPI is a real-time payment system that allows transactions to be done through
any smart phone using VPA (Virtual Payment Address).
 No bank account detail is needed for the money transfer through UPI.
 Only mobile number or name is sufficient and the transactions can be done 24/7.
UPI-enabled apps allow the transfers up to Rs 1 lakh.

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5. Cheque:
 You can transfer money from your one account to another account by cheque.
 You have to simply draw a stating payee as your name along with the account
number wherein you want to transfer the amount along with your signature.
 It's done immediately at a branch if the transfer is within your bank.
 There is no limit if you want to transfer money from your a/c to another bank
a/c, but if you want to withdraw a certain amount, there are restrictions.

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