Details About University Provident Fund, University Trust Fund And Maternity Benefits For Non-Academic Employees Of Universities Found In Sri Lanka.

1. UNIVERSITY OF JAFFNA
FACULTY OF MANAGEMENT STUDIES &
COMMERCE
DEPARTMENT OF HUMAN RESOURCE MANAGEMENT
HRM 3232
UNIVERSITY ACT FOR NON ACADEMIC ESTABLISHMENT EMPLOYEES
GROUP-02

2. A female officer is entitled to 84 workings days of full pay leave in respect of every live child
birth and they will not be allowed to resume duties before the expiry of four weeks from the date
of the birth of the child.
In calculating maternity leave, Public Holidays, Saturdays, Sundays and Holidays applicable to the
university system falling within such period should not be included.
Nursing Intervals
The University System is entitled to two nursing intervals each of one hour's duration for breast
feeding in the morning and in the afternoon or other arrangement in agreement with the
Management up to period of six months.
MATERNITY LEAVE WITH FULL PAY
Commission circular - No: 10/2013 2nd September 2013

3. Concession granted during the period of Pregnancy:
At the end of the 5th month of pregnancy a female employee is allowed to report for work half
an hour late and to leave the place of work half an hour before the normal time of departure.
No pay maternity (special) Leave
The female employee can be granted of 6 months of no pay (special) maternity leave in respect of
a child birth, provided she has satisfied the conditions .

4. UNIVERSITIES PROVIDENT FUND
UNIVERSITY ACT- PART XII
Interpretation of this part of this act.
Age of retirement in relation to a contributor -
 A post of teacher in a higher educational institution, means sixty-five years.
 Any other post in a higher educational institution or a member of the staff of the
commission, means the age at which he ceases to be in the employment of such higher
educational institution or the commission.
Contributor
Any member of the staff of the commission or of a higher educational institution or of an
institute who is a contributor to the provident fund.

5. ESTABLISHMENT OF THE
UNIVERSITIES PROVIDENT FUND.
The Commission shall establish a fund which shall be called and known as the Universities
Provident Fund.
REGULATION OF THE PROVIDENT FUND.
Ordinances may be made by the Commission for the regulation, administration and management
of the provident fund and for all matters incidental to or connected with such fund, for which no
express provision is made in this Act, and such Ordinances shall conform to the requirements of
the Employees’ Provident Fund Act, No. 15 of 1958.

6. CONTRIBUTIONS TO THE PROVIDENT FUND.
Every member of the staff of the Commission or a Higher Educational Institution from the date of his
employment on such staff, contribute to the provident fund by means of equal monthly deductions
from salary, an amount equal to 10% of earnings; and a sum equal to 15% of the earnings of
that contributor, or such other sum as the Minister may, in consultation with the Minister in charge
of the subject of Finance, determine.
The Secretary of the Commission shall open and keep a general account for the provident fund and
a separate account in respect of each contributor to that provident fund. All contributions made by a
contributor to the provident fund and all contributions made by the Commission or the Higher
Educational Institution to the provident fund in respect of that contributor shall be placed to the
credit of a separate account of that contributor in the provident fund.

7. PAYMENT OUT OF THE PROVIDENT FUND.
When the account of any contributor is closed the Secretary of the Commission shall pay to that
contributor the full amount lying to the credit of his account in the provident fund, together with the
accumulated interest thereon.
Where a contributor, before he has completed his age of retirement, ceases to be employed by the
Commission or a Higher Educational Institution either on account of ill health or incapacity or on
account of the abolition of the post in which he is employed, or voluntarily leaves the service of such
Commission or Higher Educational Institution, the Secretary of the Commission shall, pay to that
contributor the full amount lying to the credit of his account in the provident fund together with the
accumulated interest there on at the date on which he ceased to be so employed, or on the date on
which he voluntarily left the service of such Commission or Higher Educational Institution.

8. INSERTED A NEW SUBSECTION
NOMINEE
 A Contributor may nominate a person to whom the moneys lying to the credit of the
contributor’s account in the provident fund shall be paid upon the death of such contributor.
 A nomination effect not with standing anything to the contrary in the last will of the nominator.
 A nomination shall be deemed to be revoked, by the death of the nominee in the life time of the
nominator or by written notice of revocation signed by the nominator.
 No moneys lying to the credit of the account of a contributor in the provident fund shall be paid
to any nominee of such contributor, unless the nominee satisfies the Secretary of the
Commission as to his identity.

9.  Where a contributor, before he has completed his age of retirement, is dismissed or
compulsorily retired from the service of the Commission or a Higher Educational Institution.
 The Secretary of the Commission shall pay to the contributor the full amount lying to the
credit of his account in the provident fund, together with the accumulated interest thereon, up
to the date of his dismissal or compulsory retirement, as the case may be.
 Where a contributor dies while in the service of the Commission or a Higher Educational
Institution, the Secretary of the Commission shall pay the full amount lying to the credit of his
account in the provident fund, together with the accumulated interest thereon, to the nominee
or nominees nominated or in the absence of a valid nomination, to the person or persons
lawfully entitled to such amount.

10. DEDUCTIONS PRIOR TO PAYMENT FROM
THE PROVIDENT FUND.
 The quantum of any loss or damage sustained by the Commission or a Higher Educational
Institution, by reason of the dishonesty or negligence of a contributor at any time during the
period of his employment by such Commission or Higher Educational Institution.
 Payments due on any loan taken by the contributor from the Commission or a Higher
Educational Institution or the Government.
 Shall be a first charge upon the amount lying to the credit of the account of that contributor in
the provident fund, and such quantum, payments and dues may be deducted at the time when
any payment is made in accordance with the provisions of section.

11. PENSION SCHEME FOR THE EMPLOYEES OF
THE UNIVERSITY SYSTEM.
The Cabinet at the meeting held on 24th March, 1999 approved the establishment of a Pension
Scheme for permanent employees of the University System. Accordingly steps have been taken to
establish a Pension Scheme with effect from 1st September 1999.
 Eligibility
All permanent employees who are in service currently may become a member of the Pension
Scheme while membership will be compulsory for new employees who join the University service
from 1st September, 1999.
 Age of Retirement
The age of retirement for Academic staff is 65 years and for Non-Academic staff 55 or 60 years.
 Salary for the Calculation of Pension
The calculation of Pension is based on the last drawn salary & allowances.

12. BENEFITS
 On retirement.
 Retirement on ill health.
 On Death of employee while in service.
 On resignation Or Dismissal before age of retirement.
CONTRIBUTION TO THE PENSION SCHEME.
 Contribution From the existing employees.
 Employees who join the university system after 1st September 1999.
 Employees who retire from the universities service prior to 1st September 1999.
 No pay Leave or non – receipt of monthly contribution to the pension fund.

13. Employee’s Trust Fund was established by Employee’s Trust Fund Act, No 46 of 1980
The main objective of the Fund is to provide benefits to members during employment upon
retirement.
The ETF Act applies, to those employed in semi- Government establishments, corporations,
universities, statuary bodies, and private sector enterprises, self-employed and migrant
workers.
Establishment or employers defined above are required to contribute a sum equal to 3% of the
total earnings of each employee to the fund on a monthly basis.
EMPLOYEE’S TRUST FUND

14. THANK YOU