1. Time Management Presentation Northcentral University PSY7101-1 Foundations of Doctoral Study in Psychology Activity 2: Time Management Plan Pamela J. Randolph 12/19/2010 1 Pamela J. Randolph 2010

2. “What Is Time?” Writer and physicist Paul Davies has called "time" Einstein’s unfinished revolution. There are many questions about the nature of time. What is time? What causes time? Why time slows in gravity? Why time slows in motion? Is time a dimension? MHKahn. 12/19/2010 2 Pamela J. Randolph 2010

3. “What Is Time?” Aristotle may have come closest to understanding time when he speculated that time may be motion. He however added that motion could be slower or faster but not time. Aristotle did not have the privilege of knowing about Einstein’s relativity in which time also becomes amenable to change. Similarly when Einstein was working to develop theory of general relativity and proposed the revolutionary idea that mass curves space he did not know that the universe was expanding. This discovery by astronomer Edwin Hubble came 13 years after Einstein had published his theory of General Relativity. ~MHKahn. 12/19/2010 3 Pamela J. Randolph 2010

4. “What Is Time?” Time can be defined from many perspectives. From perception view point time is an emergent concept which our mind creates. Present is the consciousness or awareness of recording of memory into the brain. Past is just a record while future does not exist. From point of view of physics time is presence of motion and forces in the universe. ~MHKahn. 12/19/2010 4 Pamela J. Randolph 2010

5. Evaluating Time Management Skills 12/19/2010 5 Pamela J. Randolph 2010 My calendars consist of my Google mail which loads directly to my BB. I carry a color coded (with tabs) agenda book as well as color coded highlighters and tabs to include new information as my day goes along. I have a desk and wall calendar as well as utilize my Microsoft calendar. At all times task with chimes are reminding me to stay focused and stay on schedule. It works if you allow it to work for you.

6. Evaluating Time Management Skills 12/19/2010 Pamela J. Randolph 2010 6 Reviewing your current calendar of events including work, school, ministry, social, dating, family and additional responsibilities is a sure starting point for evaluating time management skills. After evaluation of your current schedule then add in the new task which you need to do. I have learned to set a six day schedule out from when an assignment or additional task is required or due. I found this assist my personal goals of time management and stress factors from roaring out of control.

7. Time Skills… The 80:20 Rule This is neatly summed up in the Pareto Principle, or the '80:20 Rule'. This argues that typically 80% of unfocussed effort generates only 20% of results. The remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20, this broad pattern of a small proportion of activity generating non-scalar returns recurs so frequently as to be the norm in many areas. By applying the time management tips and skills in this section you can optimize your effort to ensure that you concentrate as much of your time and energy as possible on the high payoff tasks. This ensures that you achieve the greatest benefit possible with the limited amount of time available to you. ~Mind Tools 12/19/2010 7 Pamela J. Randolph 2010

8. "Time is really the only capital that any human being has. The only thing he can't afford to lose.“ Thomas Edison Concentrate the mind on the present moment.” Buddha "One thing you can't recycle is wasted time." Anonymous I wasted time and now doth time waste me. —Shakespeare (Richard II) 12/19/2010 8 Pamela J. Randolph 2010 Famous TimeQuotes

9. Dealing With Procrastination How often do you find yourself running out of time? Weekly, daily, hourly? For many, it seems that there's just never enough time in the day to get everything done. ~Mind Tools. Procrastination will delay your progress and success. Your future is evaluating where you are and making treads towards where you are going. ~PJRandolph, 2010. The best rule of thumb I have is: “There is nothing to it but to do it, so let’s go to work!” This personal theme was adopted from Nike and the movie “Just Wright.” ~PJRandolph, 2010. 12/19/2010 9 Pamela J. Randolph 2010

10. More Tidbits…. Because I value my time and my time is money I make the best of every second of my day doing something. I am actually trying to figure out now how to rest on my two week vacation. Problem solved. Read a book, study, exercise, plan, etc. Time is money because you are paying for school. You are paid to work on a shift for your employer. Time is money because you invest in gyms/exercise as well as time on your computer and internet. Being productive also makes us good stewards. 12/19/2010 10 Pamela J. Randolph 2010

11. Priority Tidbits… 12/19/2010 11 Pamela J. Randolph 2010 Look at the activities you have and make a numbered list 1-20 of the things you do daily. Set aside the top five activities and rank them 1-5. Do the same with the next five (6-10), then the third (11-15) and fourth (16-20) set. Rank them 1-20 but categorized by 5’s. You have just prioritized your day. Now do the same for your week. It’s that easy.

12. Making “To-Do” List 12/19/2010 12 Pamela J. Randolph 2010 Making a to-do list of daily chores, bill pays, assignments, etc. is essential in the planning of your day. In becoming an efficient planner I had to realize a few things first. 1. “What type of learner am I?” and 2. “What moves me to do more?” This simple knowledge helps me to know how I should start and continue my day. I like music so the audio part of me helps me move faster. The visual side of me likes colors, therefore I will gravitate towards color which takes me back to my highlighters and colored tabs as well as highlighted books I desire to read. The kinesthetic part of me likes hands on learning which is interactive and stays busy. Because I have learned more about my learning habits I have learned how to stay focused with my to-do list. Because I am also 25% A/Gold personality, B/Red, C/Blue and D/White personalities I will also add task to my list and mark them after completion so I know they are done. This is not obsessive behavior, just good planning. ~PJRandolph, 2010.

13. The “Why & How” to Scheduling Task 1. Write down task you need to do in an organized place. 2. Have an organized space to work in. 3. Remove clutter and debris from your work space. Seeing stacks of unnecessary paper will make you not want to touch the assignment/project. 4. Schedule time with your studies as though it was a date for your education. It is an important relationship. 12/19/2010 13 Pamela J. Randolph 2010

14. Scheduling Task Details 12/19/2010 14 Pamela J. Randolph 2010 Every day should be productive and considered as an evaluation to preparing for your future. Scheduling should also be considered as engaging a personal relationship with your brain. And self improvement for yourself. ~PJRandolph, 2010.

15. Scheduling Task Details Scheduling is crucial for keeping up with appointments, to-do list and persons to meet. Helpful tools…Microsoft Calendar , cell phones, wall and desk calendars, appointment books, colored tabs, pens, creative and topical agenda books, etc. 12/19/2010 Pamela J. Randolph 2010 15

16. Be Mindful…. “Time waits for no one.” “It will happen with you or without you!” 12/19/2010 Pamela J. Randolph 2010 16

17. The End InfinityThere is infinity after every infinityThere is infinity in space and timeIn God there is infinity, praise Him Bring infinity into your mind. M.H.Khan 12/19/2010 17 Pamela J. Randolph 2010

18. References/Resources Images from Google.com and Mind Tools.com Mind Tools material is provided by Mind Tools Ltd of 2nd Floor, 145-157 St John Street, London, EC1V 4PY, United Kingdom. WHAT IS TIME? WHAT CAUSES TIME?Mkhan@timephysics.com Randolph, Pamela J. 2010. Personal opinion. 12/19/2010 18 Pamela J. Randolph 2010

19. Pamela J. Randolph Presenter Pamela received professional degrees from the following schools including a Bachelor of Arts degree from Philander Smith College (Home Economics/Sociology/Business Administration), Master of Science (Addiction Studies and Counseling) degree from the University of Arkansas at Pine Bluff, and is currently pursuing a PhD degree from Northcentral University. She also completed several programs, trainings in numerous areas including "Train the Trainer" Facilitation, Professional Speaking Guild, and Global Career Development Facilitation in which is an Honorary Doctorate degree. Pamela has a number of published and unpublished manuscripts to her credit. She is currently an Instructor and Field Trainer at Philander Smith College in the Social Work department. 12/19/2010 19 Pamela J. Randolph 2010