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- 1. General Mail Format text Calendar Contacts See more tips, videos, help, and training Visit aka.ms/officetips Create a folder Create a note Open address book Go to search box Switch to mail Switch to calendar Switch to contacts +Ctrl Shif t + E Ctrl Ctrl + + orF3 Shift Shift + + + + + + Ctrl Ctrl Ctrl Ctrl N B E 1 2 3 Ctrl Shift E Switch to tasks Switch to notes Print Delete selected item Find and replace within an open item Use advanced find + Shif t + E Ctrl Ctrl + + + + + Ctrl Ctrl Shift 5 P D H F Ctrl 4 Ctrl Open a received message Create a message when in mail Create a message from any Outlook view Add a flag to an unopened message Reply Shif t + E Ctrl + Ctrl Shift + + + Insert Ctrl N M R Ctrl O Create a contact when in contacts Create a contact in any Outlook view Find a contact Create a message with selected contact as subject Underline Add bullets Clear formatting Display format menu Insert a hyperlink Shif t + E Ctrl + or Shift Ctrl + + + Alt Ctrl L O K Ctrl U + + Spaceba r Z+ShiftCtrl Create an appointment or meeting request Create an appointment in any Outlook view Set up recurrence for an open appointment or meeting Go to a date +Ctrl Shif t + E Ctrl Ctrl + + Shift Shift + + + + Ctrl Ctrl Q A G G Ctrl Shift A or Forward an appointment or meeting Reply to a meeting request with a message Reply all to a meeting request with a message Switch to full week view Switch to month view Shif t + E Ctrl + Ctrl Shift + + + + + + Alt Alt Alt R R - 3 = 4 Ctrl F Alt +Ctrlor +Ctrlor Shif t + E Ctrl + Shift + +Ctrl C F11 F Ctrl N Open a contact form for the selected contact Create a contact group Update a list of contact group members Shi + E Ctrl + Shift + L F5 Ctrl O Reply all Forward Insert a file Send Find or replace +Ctrl Shif t + E Alt + orS Ctrl + then +Ctrl F AF F4 Ctrl Shift R H +Alt 50 time-saving Outlook keyboard shortcuts Insert Backspace orCtrl Ctrl +C+ Cut Copy Paste Undo Bold Italic + + Ctrl Ctrl B I orCtrl Alt +Z+ orCtrl Shift +X+ Delete orCtrl Shift +V+ Insert Insert Spaceba r