1. Period December2014 – 15 Sept2015
Company HEDGE FUND TRAINING ACADEMY
CurrentPosition Held Finance and Administration Manager
Responsibilities:
 To develop and maintain a transparent, informative and controlled internal
accounting function
o To invoice, collect, allocate revenue correctly, efficiently and timeously
o To manage, control and allocate payables/costs/suppliers correctly and
cash efficiently
o To provide transparent and effective financial reporting
 To provide a friendly and efficient administrative service to HFA’s internal
stakeholders
o Monitor information and requirements affecting all affiliated companies’
P&L and assets
o Keep up-to-date all financial, legal and contractually relevant data
o Provide input into budgeting and business planning
o Manage key payroll functions
o Manage suppliers and service providers for cost and quality
 To ensure HFA is always fulfilling external stakeholder requirements correctly and
timeously
o Example: Vat and Vat Submissions
Reporting Positions: (Management of personnel)
1. Refuwe Mongole – Office and Admin Assistant - Learner
2. Batandwa Sibozi – Office and Admin Assistant – Learner
Work Listing:
 Revenues
o Review and issue all invoices <72 hours, completely and correctly
o Ensure efficient and timeous collection to agreed goals and metrics
 Costs:
o Develop, implement, maintain and improve the database of suppliers
o Know , manage and communicate at all times all budgeted, anticipated
and unexpected costs and their impact

2. o Process all expenses and cost allocations efficiently and < 5 days
o Advise, reduce and control costs and payables through supplier reviews,
planning, judgement, open auction, negotiations, feedback etc.
 Working Capital
o Reduce costs through control of inventory, credit, costs and timing of
payments according to agreed goals
 Assets
o Set-up and maintain a database for HFA, affiliates, key assets and
properties
o Manage all statutory, regulatory, contractual, insurance and regulatory
information as well as collections, payments and other requirements
 Taxes
o Manage the relationships with and outputs of accounting service providers
o Manage efficiently and correctly the collection, payment, allocation and
monitoring of all statutory and non-statutory payments including VAT,
PAYE, SDL etc.
 HR Functions
o Set up, maintain and manage basic HR functions including leave
management, payroll etc.
o Record keeping of all HR related employee contracts and HR Policies.
o Develop and make public the HIV/AIDS policy of the company.
o Develop Leave templates and other related HR documents as required.
o Record keeping of all monthly Payroll reporting and salary slips
 Reporting
o Manage and maintain the systems and information comprehensively,
efficiently and correctly
o Provide real time, relevant and accurate reports, financial statements,
business planning and budgeting inputs via the Xero system output
reports. [P/L and Balance Sheet].
 Statutory, legal or other requirements:
o Facilitate inputs and take responsibility for HFA fulfilling reporting
requirements relevant to clients and ministerial departments (e.g. SDL,
BEE, ED etc.) accurately and on time.
o This includes the property related legal,purchase and municipal
documents for:
 The Loong Trust (117 11th Str, Parkmore, Sandton)
 Camellia Consulting (102 1st Str, Parkmore, Sandton)
 Marilyn Ramplin (99 Bpundary Lane, Parkmore, Sandton)
 TSF Schienberg (5 Braeside, Kennilworth, CPT)
 Systems

3. o Develop, implement, maintain and improve all systems and with the
intention of improving efficiencies or overall office productivity.
o Manage the functionality of Banking, Freshbooks, Xero etc.
 Self and Team
o Exercise due diligence, rigour, common sense and adhere to ethical as
well as company or commonly accepted governance standards
o Provide guidance, assistance and problem solutions to all financial and
accounting aspects affecting other departments
o Supervise all colleagues whose areas of responsibilities touch on financial
matters, including managing a bookkeeper/admin clerk/accounts clerk.
o Delegate, develop, quality control clerical administrative tasks and
supporting processes