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- 1. 1 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Time Management Dated- 9th June 2023
- 2. 2 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL.
- 3. 3 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Purchasing a good set of knives, high-end kitchen equipment, and fresh ingredients would instantly make someone a five-star chef? Certainly not! Similarly, attending a time management session or using a scheduling app without the prerequisite time management skills and the inclination to change is unlikely to produce positive time management outcomes.
- 4. 4 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Presentation Agenda Increases productivity, Reduces stress, Help achieve balance in life 1. Statistic 2. Understanding Your Personality Traits 3. Time Management Techniques 4. Switch Tasking 5. Open Discussion- Personal Favorite time management technique
- 5. 5 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Time Management Statistics • 41% of the stress people experience is due to unduly workloads • We spend 80% of the workday on tasks of little value. • 82% of people don’t manage their time successfully. • A typical office worker checks their email 50 times and their social media platforms 77 times per day while they’re at work. Reference: 15+ Time Management Statistics and Trends (2023) (vpnalert.com)
- 6. 6 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. What would you do if you get extra 8 to 10 hours a week? Please consider your personal motivation and vision for future while answering this questions
- 7. 7 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Personality Traits Focus Nomad Chaos Inherently Organized Regain the focus that they naturally want to have Learning how to be organized
- 8. 8 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Interruptive thought Focus on the most valuable activity SPACE MIND TIME Time Management Technique Physical & digital Workspace
- 9. 9 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. PHYSICAL SPACE DIGITAL SPACE Space Those who work at a messy or otherwise unorganized workspace spend 1 hour per day (on average) looking for misplaced items • Begin by Decluttering • Designate a “home” for everything • Discard what is not required • Deal with physical clutter immediately • Schedule 5 to 10 minutes of tidying time in your calendar • Begin by Decluttering your laptop • Create folders and decide what things will be saved where and how. • Make it a habit to organize new files right away • Close or minimize browser tabs you don’t need • Create folder and rules to segregate your inbox When our space is a mess, so are we.. Reference: 15+ Time Management Statistics and Trends (2023) (vpnalert.com)
- 10. 10 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Mind A mind cluttered with to-do action items and unresolved concerns is distracted, less creative and less equipped to communicate productively Find your approved gathering point Meditate Limit Social media disruption Workers receive, on average, 7-8 disruptions per hour. This equals 50-60 per day – most of which are unnecessary.. Help focus on the present
- 11. 11 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Time Management If you spend 10-12 minutes planning your day, you’ll save up to 2 hours of time that would have otherwise gone to waste. • Quadrant II : heart of effective personal management • Quadrant I : reacting to one crisis after another, leading to stress and burnout. • Quadrant III :are stuck responding to external demands • Quadrant IV: distracted or wasting their time.
- 12. 12 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Switch Tasking Switch Tasking is a thief 1,2,3,4,5,6,7,8,9,10,12,13,14,15,16,17,18,19,20 • Switch tasking occurs when you try to do two or more attention requiring tasks at the same time. • Whenever someone switch tasks, they pile up substantial amounts of switching cost. Switching costs is the transition time of mental effort and energy that it takes to move from one task to the other and like a thief, it robs you of time, money, and your mental and emotional health. • If we are drafting a mail and we get a text, we stop to reply the message, quality of work decreases, stress increases
- 13. 13 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. Personal Favorite Time Management Technique
- 14. 14 © 2023 EVERSANA. All Rights Reserved. CONFIDENTIAL. T H A N K Y O U
Editor's Notes
- Time is money, Time never comes back,
- - Improving time management begins with understanding your tendencies. On the left, we have focus. And on the right, we have chaos. Those who have always stayed on the left are focus masters, and they're rare. These people are gifted with organization and have never had any issue with productivity. They're frustrated with the inefficiency of people around them. They may say, "Just do it my way," but this rarely works. For focus masters, this course provides a simple way to help others become more productive. Those on the right of the scale are chaos masters, and they've always struggled with organization and productivity. Many chaos masters learn to be successful despite their natural tendency to be disorganized. They may have a cluttered office yet claim they know where everything is. They may show up late or occasionally miss deadlines. For chaos masters, this course provides a simple way to be more efficient and focused without hurting their creativity or ability to build relationships. Those in the middle are nomads. I've found most people fit into this category. They may consider themselves inherently focused but they've wandered from that tendency, and it's frustrating. If you're a nomad, this course can help you recover your lost focus and regain control. The focus-chaos scale helps you become aware of how this course can best help you. Many who've successfully completed this course have also found it helpful to learn where I, your instructor, fit on this scale.
- Let's say you're at your workspace. And suddenly you remember, you want to hang up a new picture on the wall. You could write yourself a note and put that note in your physical inbox. If you're away from your desk at lunch and you realize you forgot to send a file to a coworker, you could send yourself an email to take care of it. Maybe you're driving and you think of a project you need to work on at home, at a safe place to stop, you could dictate a message to your digital notepad. Use whatever approved gathering point works best for you in the moment. Just get the thought out of your head because your mind is not an approved gathering point. Over time, you may find that some gathering points work best for you. I find I'm most effective when I'm processing email. So I'll often email myself when these thoughts pop up. Play to your strengths. You can start using this habit right now. Did something come into your mind that was unresolved while you were watching this video? Put that thought into an approved gathering point right now. The more you practice this habit, the more your brain will become focused, creative and ready to communicate.
- Quadrant I (urgent and important) are reacting to one crisis after another, leading to stress and burnout. People who spend their time mostly in Quadrant III (urgent and not important) are stuck responding to external demands, while those who spend their time in Quadrant IV (not urgent and not important) are distracted or wasting their time. Covey advocates spending the majority of our time in Quadrant II (not urgent and important), as the foundation of a productive and fulfilling life. He writes: "Quadrant II is the heart of effective personal management. It deals with things like building relationships, writing a personal mission statement, long-range planning, exercising, preventive maintenance, preparation -- all those things we know we need to do, but somehow seldom get around to doing, because they aren't urgent. To paraphrase Peter Drucker, effective people are not problem-minded; they're opportunity-minded. They feed opportunities and starve problems. They think preventively. They have genuine Quadrant I crises and emergencies that require their immediate attention, but the number is comparatively small."
- When most people try to multitask what they are really doing is switchtasking. Takes move time as we are doing too many things in the available time Increases time to complete a task (sometimes doubles) How to Avoid Switchtasking | Lucidchart Blog