Some of the work I did for freelancing.

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Assignment Task 2
Accounting Support
Submitted to
Submitted by
Date of submission

2. 2
Cloud base data storing introductory plan
Cloud base is a support system used for companies in their accounting
organizations. New and running companies need to accomplish their accounting
requirements. In most companies, Accountants work manually or use computers
to store data. It’s a very tough job and chances of errors are supplementary in
the accounting documents. If a company uses cloud base data storing structure,
the tasks will be more comfortable for the accountant’s staff.
To introduce the application of the cloud base, the company should
identify its short time and long-time plans and tasks. Short time assignments can
take one day or some hours either long-time projects take months and years.
The goals of both projects are different. A project of a Short period takes less
money and energy and has low-risk influence. The goal of the short term
projects is quite clear because it has limited time like 5 hours, 12 hours or 1 day
and sometimes 3 days. The goal is to accomplish the task within the time limit
with quality work. While the long-time tasks and assignments are time is taken
and more features of risks involved in it. Due to those risks, we have to spend
more money and time on it.
Short term projects Long term projects
Daily accounting reports Monthly and Yearly reports
Manage accounts in daily bases The hiring of new staff and employees
Updates of stocks inventory Pieces of training sessions for
employees
Budgeting Manage relations with suppliers
Manage duties and tasks Inventory and sales details
Observing the work of junior staff Other accounting and budgeting
Budgeting:

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The company wants to shift its whole system into clod base storing
medium. Introductory Budget is more important because when we introduce
any new system or some modification in the existing system it will need more
money. A company wants to enhance or upgraded its cloud system and data will
be shifted on storing medium it will require more cost. We have to prepare a
document where we analyze the company’s revenue its income and expenses. In
the early stage, the company is not earning much profit maybe it lies on
breakeven. So that is hard to manage a budget for the new system installation.
Take an estimated amount for it and compare the budget as a whole to identify
whether the company has those resources or not. Make sure that you are doing
the right decision for the company and that new installation leads the company
into profit. When we estimated the budget for new implementations we have to
look forward that this will be more convenient for our employees and will help
to enhance their work efficiency. Budgeting is more important to analyze the
risks and failures before time. Many risks and hazards are involved in the
implementation of new plans and procedures. So we have to analyze it before
and make them fix.
Preparation of Budget:
When we install a new system we prepared a budget.
Analyze the cost as a whole which is used in the application of cloud base
structure. Make a comparison of cost used in last year and the current year or
some times estimated for next year.
We use step by step process for the budget provision
 Assume the estimated cost according to the last year budget
 Analyze the capacity of money according to the company’s current
budget
 Determine the funding amount of installation of new policy and database
which the company can pay.
 Describe any other cost which will be incurred next year.

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 Estimate the amounts of expenses and other spendings of the coming year
related to this year.
 Add up the cost related to the implementation of cloud base data storing
process. It may include buying cost of cloud storing, fixing the costof the
system, employee workshops, and training expenses.
 Attain the revenue rate from managers, CEO and other departments.
 Allocate the amount for the accounts department as a whole
 Discuss all the capital and budget reports with the CEO and other
management seniors for their comments and recommendations.
 Put all the values and summarized data to create a budget document.
 Conduct a meeting with the CEO and management of the company to
criticism the budget. This is necessary to find problems and issues in the
report so that we have to implement the changes and modifications to
remove errors.
 Check the alterations in the budget report and authorized the whole
document with the CEO.
 After authorization update, the report in the company accounts software
and in the record books.
Steps and activities of introducing a cloud-based data store into the
business.
 When we introduce cloud base data in the system firstly we have to
regulate the goals for the data storing medium.
 Analyze the present situation of the company.
 Describe the additional resources and services that must be needed for the
cloud system requirements.
 Choice the kind of cloud storage that will be best for your company’s
accounts.
 Install the cloud structure in the accounts system of the company

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 Conduct workshops and training sessions for the employees to learn
about cloud data stores on how to apply it and work on it. Training of
employees is required for a better understanding of the system.
 Choose the right persons for cloud maintenance and usage due to the
security and secrecy of data.
 Only authenticate persons will be accessing the software like CEO and
management division of the company.
 Install the software and put all the data into the cloud storing and set the
required security measurements.
The systemwill be implemented according to the legislature requirements
Lawmakers make the laws, company rules and police according to higher
authority management of the company. When a new structure is launched in the
system many issues raised. Legislation and company policy is played a more
important role to resolve conflicts and fix the issues of the company which
accrued due to the new system implementation. The new system introduced
with some new strategies and rules. These rules are set by organizational
lawmakers.
Most probably the security structure of the cloud base data storing system is
introduced by lawmakers. They set the rules and allow access to secure data to
limited persons. Laws will be implemented for the staff and employees. An
accounting system is the most sensitive structure of a company so work will be
done according to laws.