it's about erp of aci limited.

1. NORTH SOUTH
UNIVERSITY
Fall2015
Mgt314
Production management
Sec-
“ Group Assignment “
GROUP-PROCESS
Submitted To:
Adeyl Khan
Lecturer, Department of Management,
North south university
Submitted By:
Tanzira Alam Shikta(1220079030)

2. Mohammad Samyr Rahman(1110508030)
---------- Submission Date: 5th October, 2015
6th October, 2015
Adeyl Khan
Lecturer, Department of Management
North South University
Subject: Submission of proposal for group assignment
Dear Sir
It is our great pleasure to submit the report for your MGT-314 course on ‘Production
Management’ for the fall semester, 2015.
Our endeavor was to attain a thorough understanding of the techniques and skill necessary to
develop and run production management strategies. Within the time limit and our knowledge and
capability, we made sincere efforts to study related materials, documents and examine relevant
records for preparation of this report on this topic. But there may be some mistakes and errors
due to various limitations. For any such instance, we ask for your forgiveness.
You are requested to accept this report and oblige thereby.
Sincerely,
Team: Process

3. TABLE OF CONTENTS
UNDERSTAND PROJECT SCOPE
1.1-------------------------------SIGNIFICANCE
1.2-------------------------------EXPECTATIONS
1.3-------------------------------LIMITATIONS
PLAN PROJECT ACTIVITIES
2.1-----------------------------WORK BREAKDOWN
2.2----------------------------PROJECT SCHEDULING
RISK MAMAGEMENT

4. COMMUNTICATION AND PROGRESS MONITORING
PROJECT BUDGET
1.0 UNDERSTAND THE PROJECT SCOPE
While working with a new project, the first thing that is required to be done is to define and
understanding the scope of the project. The scope is the objective of the project and the goal that
must be met. For our term project we have chosen Enterprise resource planning (ERP) as our
topic which is implemented in ACI electronic limited. In our term project, our main objective
would be to find out how ACI electronic has implemented ERP and how this system helped them
to increase efficiency and productivity. We will try to understand our project’s purpose through
proper planning and group discussion. This team work for the group project will allow us to
understand the organization’s working process, resource management, and budgeting,
scheduling, monitoring and other phase and sub phases. By defining the project scope at the very
beginning will allow us to find out the opportunities and limitations of the project and allow us to
make a better decision of what should be included and what should be excluded. Thereby this
will improve our knowledge about production management and ability to use it in real world of
business.
For our term project, we have selected one of the renown electronic company which is ACI
limited which has recently joined with Panasonic to bring the Panasonic Audio Visual products
to Bangladeshi consumers. This company is using ERP which keeps track of sales, customers,
accounts, stocks, etc. The purpose of this paper is to examine whether the implementation of
SAP impacts both business strategy and organizational capabilities which in turn enhance firm
performance. Specifically, the paper investigates the mediating effect of business strategy and

5. organizational capabilities on the relationship between ERP implementation and firm
performance.
1.1 SIGNIFICANCE:
For our term project, we will be focusing mainly on ERP as ACI has already implemented this
software in their process system to run everything more systematically and effectively. So
working on this topic will help us to learn more about this software and how to apply is more
efficiently in practical environment. We will get to learn about new software and through our
analysis how we can bring changes is this system that can help organization to use this system in
a most effective way.
The system basically manages everything of an organization. It keeps track of every information
starting from marketing department to finance department. So it might face a lot of difficulties
and constraints. For the organization, the project will work as a blueprint. At first we will find
out the problems and possible constraints that the organization faces and then we will show it in
a fishbone diagram. After analyzing the system and its flows we will find out the possible
constraints we will form a fishbone diagram and will find out the possible remedies of those
problems. Then for the organization, our project will be shown as a blueprint. This blueprint will
show how organization will use the ERP software to manage back-office activities and tasks
including- Distribution process management, supply chain management, services knowledge
base, configure, prices, improve accuracy of financial data, facilitate better project planning,
automate employee life-cycle, standardize critical business procedures, reduce redundant tasks,
assess business needs, accounting and financial applications, lower purchasing costs, manage
human resources and payroll.
This is how the ERP system will provide one central repository without any constraints and will
improve the flow of data across the organization.
1.2 EXPECTATIONS

6. Form this project; we expect to find out that ERP implementation has a positive impact on ACI
organization as it works as a prospector business strategy. A prospector business strategy
enhances the firm's ability to achieve organizational capabilities and enables the firm to achieve
higher levels of financial performance.
1.3 LIMITATIONS
Our project has some limitations. Such as:
 The system is computerized completely and it requires a lot of understanding and
knowledge about e commerce, computerized works and technology which we do not
have.
 We have only five members in our group where we need a lot of members to work for
this project.
 We do not have any experienced person who can provide a guideline of how to work
properly with project and can give us more innovative ideas to bring a new change in the
system.
 We got very few days’ time for planning the project. Moreover, preparing the project
needs a lot of time, but probably we will not get much time.
 ACI officials may not want to share proper information with us. It may also happen that
they are not taking our project seriously.
 From planning to print the paper we need money. Due to lack of money we may not be
able to get the proper information.

7. 2.0 PLAN PROJECT ACTIVITIES
2.1 WORK BREAKDOWN
1) Arranging :
- At first we have to comprehend the centre reason for this undertaking which will lead
us to set up our task objectives.
WORK BREAKDOWN STRUCTURES
ARRANGING
recognizing
objectives
conceptualizing
Planning
NECESSITY
meeting
information
accumulation
associate andassess
information
UNDERTAKINGS
work timing
composition
Slides
PROBLEMS
taking care ofward
assignments
overseeingtimes
checking different
assignments
CORRESPONDENTS
Social networking
sites
Internet calling
Gathering

8. - At that point we will have a meeting to generate new ideas with our gathering
individuals to achieve a concurrence on how the venture will created and what are the
assets we have to meet the task necessity
- We likewise need to direct a legitimate planning of the exercises with the goal that we
can undoubtedly decide the amount of time and cash is expected to fulfil every errand
2) Necessity:
- For this task we have to go to the corporate office to meeting a man who is enlisted in
the MIS division as we are highlighting SAP and different business programming's
they are utilizing for their business forms.
- In this way, we have to gather adequate information and other data on their business
forms.
- Subsequent to assessing that information we will have the capacity to screen out
unessential information and associate immensely imperative data with our task.
3) Undertakings :
- Our most critical assignment is to timetable all work exercises in an exceptionally
restricted time allotment. To finish all exercises on time and sequentially, we will
utilize GANTT CHART
- We have to present our task in a report structure. Every part will be allotted to finish a
specific segment of the report.
- As we have to show our task arrangement before the staff, we have to make
presentation slides deliverable. We will utilize PowerPoint to make the slides
4) Problems :
- All through the task we may need to face a few difficulties we will must be prepared
to handle those dangers and difficulties productively.
- One of the difficulties is overseeing ward errands. We have to guarantee such a
method for doing the needy errands so we can without much of a stretch focus the
basic way of the assignments with minimum measure of slack time. We may need to
consider undertaking colliding with completion the errands prior for more noteworthy
productivity.
- One of the difficulties is overseeing ward errands. We have to guarantee such a
method for doing the needy errands so we can without much of a stretch focus the
basic way of the assignments with minimum measure of slack time. We may need to
consider undertaking colliding with completion the errands prior for more noteworthy
productivity.

9. - In a gathering task it is truly hard to screen the assignments of the other gathering
individuals. A few individuals can be heedless or disregard his or her allocated
undertakings. A part can be not able to work in light of any dubious or unavoidable
circumstance. Some colleagues may not comprehend their errands appropriately
which will bring about inefficiency.
So we should be arranged to alter these issues successfully.
5) Correspondences :
Constant correspondence is an absolute necessity to share the perspectives, musings and
thoughts of colleagues and to relate those thoughts for finishing this task fittingly.
- We have made a Facebook gathering to convey and to share our assignments so that
all individuals can assess the errands and recommend making restorative move if
essential
- It truly hard to sit for a gathering discourse all the time. So we will examine through
Skype video gathering
- We likewise get ready for gathering meeting on vacations with the goal that we can
talk about our assignments accurately
2.2 PROJECT SCHEDULING
Task 1 2 3 4 5 6 7
Meeting& Information
Accumulation
associate andassessinformation
Financial Planning
Reportwriting& slide
Projectreview

10. RISK MANAGEMENT:
This section involves identifying different types of risk exposure while working in the
project, measuring their potential impacts and also proposing the possible solution to
manage and avoid the risk.
Potential Risks:
 Any of our group members might be sick at any phase of our team project which may
delay to complete our task or can create extra pressure for other members.
 Someone may be failed to understand the content of his/her assigned part properly.
Therefore it may not match with the overall project work. On the other hand,
misunderstanding of the content can lead to delay of work and cause higher cost.
 Our group may not function properly if any member feels inferior and unimportant.
It may discourage the member to contribute equally/more in team work.
 There is also technological risk that might occur while doing project work. server may
goes down or hard disk may crash or electricity problem can occur.
 In decision making process ambiguity and conflict may arise as different members have
the different ideas and opinions.
 Unequal participation and lack of accountability may affect the overall project output.
 In budgeting area we may face problem. There is a chance that the budget might not be
realistic i. e after starting the task we can have an excess cost than estimated budget.

11. Solution:
 To avoid the last moment extra pressure, we can set a project timeline, so that if anybody
fails to finish the assigned task we can manage time to complete the task and also the
progress of the work can be checked.
 To understand the every single content regarding the project, group discussion is a must.
We need to choose a group leader who will arrange group meeting and ensure the
presence of all members.
 We need to consider the cost of every single factor before starting the project and rethink
of what extra cost may arise. For our convenience, a survey regarding cost may be done.
 To avoid the technological risk we will make sure that multiple copies of necessary
documents are kept so that we can keep ourselves safe and recover data easily whenever
required.
 The group leader need to create an environment of support which can boost the
confidence of individuals to deliver their best work in the team.
 After sorting the valid opinion of all the members, the decision can be taken based on the
majority acceptance.
 For equal participation and contribution, the group leader should monitor the progress of
task and give reminder of deadline to the members.

12. COMMUNICATIO N
Every projects should have few good strategies. Without strategies, report or projects tend to get
out of control. So, there has to be some good key strategies in any report or projects.
Few good strategies of a project is given below:
 Make a realistic project plan which is well within the ability of the group
 Set primary and secondary goals which can be achieved within due time
 Distribute work within the group in a way that everyone can fulfill their part
 Create specific roles for each member which will ease their task for them
 Create an excellent atmosphere to communicate with each members of the group
 Frequently hold meetings with group so that the work flow remains steady
 Initiate day to day reporting of each members part as it will give a clear idea of how work
is going
 Make each members work feedback mandatory as it will make members feel important
 Create timeline for the draft work before submission of the report
Communication plan is a vital element of any group to be successful. Good communication leads
to fruitful results. Group coercion improves when there is good communication between
members.
Below are few good way of creating a good communication plan for projects:
 Summarization of the whole time period communication system
 Introductory meeting with members
 Hold a lunch time with the whole group to create a scope for good chemistry within team

13.  Weekly meeting for work updates or improvements
 Suggestions throwing by members in a group page which will improve work quality
 Each day reporting of work in any social media network
 Hold a meeting when the final draft is created for the project
 Ending meeting to discuss how can the quality of the finished work can be enhanced
There are few kind of communication controlling system which will lead any team to success.
These systems are as follows:
 Relevant communication: Communication is for sharing and helping the members to
work their part. If the communication is going on for each small task, then it can hurt the
group as a whole. Communication should be done for important topics and how to
improve those not just solving small problems. When there is too much communication
going on, it can be referred to excessive communication.
 Professional relationship: The members of the group can hold small lunch sessions
sometimes but they have to make sure that they are not making these works personal.
They have to keep a professional relationship with every members because work comes
first in a team. So, there has to be a line between professionalism and personal matter.
 Empowerment: Empowerment is a powerful tool which can make a weak member
stronger by giving them important work or make them feel that they can be as good as
others. If there is a member who is a bit weak but gives effort, then he/she should have
an important role for task solving as efforts are as much as important as skills.
By following the above system, any group can achieve their goals and make a successful group.
So, the leader has to lead form the front and show the members that they are as much as
important as the leader.
5.0 BUDGETING

14. Budget Mobile
Bill
(BDT)
Printing
charge
(BDT)
Internet
charge
(BDT)
Transportation
charge
(BDT)
Food
expense
(BDT)
Total
amount
(BDT)
Cost 200-300 400-600 800-1000 300-500 600-800 2300-3000
In this budget of ours, we have tried to create a realistic budget. What have we thought is that,
we will go and visit the company which will be in Gulshan area. So, the costing of going to
Gulshan will not be too costly for us. The printing charge will be one of the maximum cost as
we have our project which will be estimated to be close to 30 pages. The internet and mobile
expense will be needed for the communication which will not be too costly as this project is not
too costly so the communication won’t be too costly as well. The few meetings which we will
have will be on Campus. So, the food expense won’t be too costly. The total amount has been
estimated by us will be close to 3000 BDT.